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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
Building a Community of
Practice for people in charge
of HTA dissemination
Kirsten Holdt Henningsen, Belgian Health Care Knowledge Centre (KCE), Belgium
Patrice X. Chalon, Belgian Health Care Knowledge Centre (KCE), Belgium
Gudrun Briat, Belgian Health Care Knowledge Centre (KCE), Belgium
Imgard Vinck, Belgian Health Care Knowledge Centre (KCE), Belgium
Karin Rondia, Belgian Health Care Knowledge Centre (KCE), Belgium
Raf Mertens Belgian Health Care Knowledge Centre (KCE), Belgium

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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
Agenda
1.Introduction
2.Practical aspects
3.Results
4.Lessons learned
2

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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.euEuropean network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
Introduction
3

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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
KnowledgeManagement
CoP?
4
Record
and
distribute
Exchange
and
develop
• Explicitation (templates,
procedures, handbook,…)
• Structuration (thesaurus,
classifications, …)
• Diffusion (portals, databases,
search engines, …)
• Trainings
• Coaching
• Feedbacks
• Community of practice
Explicit
knowledge
Implicit
knowledge

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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
Definition
“A community of practice is a group of
people who share a concern or a
passion for something they do, and
learn how to do it better as they interact
regularly.”
Source: Wenger-Trayner, 2011. “What is a community of practice?“. (cited 2015-06-09) Available
from: <http://wenger-trayner.com/resources/what-is-a-community-of-practice/>
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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
Illustration: the pan cake exercise
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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
CoP: the origin
7
Objective
˗ “(…) a tool allowing to store and share
information about policy decisions
resulting from HTA reports (…)
Result:
˗ Abandoned because need resources for
the POP db and survey showed few
information is available to feed such a db
=> “a CoP would be a
better tool than a
database”
“Why not a
network
of people in charge
of
communication?”
JA1 WP6 Task « Impact database » « COMCOM »

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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
JA2 WP2: Objective CoP dissemination
12 March 2015 8
Exchange experience
and successes on
dissemination of HTA
reports and enhancing
their impact to favour
actual implementation by
decision maker
Produce best
practices to be
established
among EUnetHTA
members

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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.euEuropean network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
Practical aspects
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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
KCE team
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Topic expert – community mgr
KM expert – WP2 liaison
Coordination
Sponsor
Topic expert
Technical expert

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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
Methodology
1 •Project preparation
2 •Community building
3 •Workshop
4 •1st year program
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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.euEuropean network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
Results
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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
CoP May 2014 – May 2015: summary
January 7, 2016 13
#participants #organisations #countries
Kick Off Webinar 15 (21 registrations)
Workshop 17 (23 registrations) 13 11
Webinar 1 (HAS) 14 (25 registrations)
Webinar 2 (HIQA) 13(23 registrations)
Webinar 3 (NOKC) 13(19 registrations)
CoP Intranet
Group
39 (today) 22 16

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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
October 2014: Workshop
January 7, 2016 1414

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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
May 2015: evaluation
15

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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu 16
“As always, it is very beneficial to
learn how other organisations are
addressing challenges that are
common to all HTA agencies.
Sharing these learnings has been
very useful.”

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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu 17
“It has been useful to listen to experience of
other HTA institutions (…) and compare that
with our own. It may proof useful to incorporate
the information regarding effective strategies,
common elements of strategies, and
discrepancies between strategies in the
development/improvement of our own
[dissemination] strategy. It's a form of
information one takes along.”

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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.euEuropean network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
Lessons learned
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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
Project management
• Need to convince (Secretariat)
• Need to illustrate (pan cake exercise)
• Need to plan (but stay flexible)
• Must take care to communicate the topic
(dissemination) and not the technique
(community of practice)
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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
Community building
• Need to identify the right people (several
rounds are necessary)
• Need to explain (kick off webinar)
• Need to illustrate (pan cake exercise)
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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
Workshop
• Important event:
• people meet live (sense of community)
• first sharing exercise
• Help to identify topics of interest (trade)
• Help to identify active participants (trade)
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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
Webinars
• Need too coordinate (identify speakers,
plan e-meeting)
• Need recording for later listening
• Need consolidation (integrate into output)
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European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu
Thank you
This presentation arises from the EUnetHTA
Joint Action 2 which has received funding
from the European Union, in the framework of
the Health Programme
The Community of
practice
“Dissemination” is an
activity coordinated
by EUnetHTA JA2.