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Building a Community of Practice for people in charge of HTA dissemination

Jan. 07, 2016
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Leadership & Management

Presentation at the 12th Annual Meeting of the HTAi (Oslo, Norway, June 15-17th, 2015).

Background
EUnetHTA, the European network for Health Technology Assessment has for about a decade comprehensively dealt with various HTA production aspects. However, dissemination of the final HTA report was yet to be addressed. In order to identify best practices in this field, a Community of Practice (CoP) was initiated with the aim of bringing together people in charge of HTA dissemination amongst EUnetHTA members.
Objectives
To describe the building process and first results of the EUnetHTA Community of Practice on dissemination.
Methods
The objective of the CoP was defined by a work-team. Potential participants were identified from all EUnetHTA Partners, and as a first step a webinar was organised to present interested participants with the concept and objective of the CoP. Subsequently, a workshop was organised to share knowledge and plan future activities.
Results
44 people from 25 agencies in 18 countries joined the CoP. Of these, 25 participated in the webinar and confirmed the utility of the CoP. The workshop brought together 17 people and resulted in identification of crucial steps in the HTA dissemination process, knowledge exchange about dissemination actions, and main topics of interest to the CoP. A series of Webinars provided by the CoP members themselves has been set up, two webinars has already been conducted, and a third is planned later this year.
Conclusion
The CoP provides a suited format for formally exchanging information about dissemination of HTA reports and establishing best practices together with peers. Best practices identified through the workshop and the webinars will be compiled in a best practice document. Further activities will be planned in the future, including the consideration of stakeholder involvement.

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Building a Community of Practice for people in charge of HTA dissemination

  1. 1. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu Building a Community of Practice for people in charge of HTA dissemination Kirsten Holdt Henningsen, Belgian Health Care Knowledge Centre (KCE), Belgium Patrice X. Chalon, Belgian Health Care Knowledge Centre (KCE), Belgium Gudrun Briat, Belgian Health Care Knowledge Centre (KCE), Belgium Imgard Vinck, Belgian Health Care Knowledge Centre (KCE), Belgium Karin Rondia, Belgian Health Care Knowledge Centre (KCE), Belgium Raf Mertens Belgian Health Care Knowledge Centre (KCE), Belgium
  2. 2. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu Agenda 1.Introduction 2.Practical aspects 3.Results 4.Lessons learned 2
  3. 3. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.euEuropean network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu Introduction 3
  4. 4. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu KnowledgeManagement CoP? 4 Record and distribute Exchange and develop • Explicitation (templates, procedures, handbook,…) • Structuration (thesaurus, classifications, …) • Diffusion (portals, databases, search engines, …) • Trainings • Coaching • Feedbacks • Community of practice Explicit knowledge Implicit knowledge
  5. 5. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu Definition “A community of practice is a group of people who share a concern or a passion for something they do, and learn how to do it better as they interact regularly.” Source: Wenger-Trayner, 2011. “What is a community of practice?“. (cited 2015-06-09) Available from: <http://wenger-trayner.com/resources/what-is-a-community-of-practice/> 5
  6. 6. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu Illustration: the pan cake exercise 6
  7. 7. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu CoP: the origin 7 Objective ˗ “(…) a tool allowing to store and share information about policy decisions resulting from HTA reports (…) Result: ˗ Abandoned because need resources for the POP db and survey showed few information is available to feed such a db => “a CoP would be a better tool than a database” “Why not a network of people in charge of communication?” JA1 WP6 Task « Impact database » « COMCOM »
  8. 8. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu JA2 WP2: Objective CoP dissemination 12 March 2015 8 Exchange experience and successes on dissemination of HTA reports and enhancing their impact to favour actual implementation by decision maker Produce best practices to be established among EUnetHTA members
  9. 9. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.euEuropean network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu Practical aspects 9
  10. 10. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu KCE team 10 Topic expert – community mgr KM expert – WP2 liaison Coordination Sponsor Topic expert Technical expert
  11. 11. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu Methodology 1 •Project preparation 2 •Community building 3 •Workshop 4 •1st year program 11
  12. 12. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.euEuropean network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu Results 12
  13. 13. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu CoP May 2014 – May 2015: summary January 7, 2016 13 #participants #organisations #countries Kick Off Webinar 15 (21 registrations) Workshop 17 (23 registrations) 13 11 Webinar 1 (HAS) 14 (25 registrations) Webinar 2 (HIQA) 13(23 registrations) Webinar 3 (NOKC) 13(19 registrations) CoP Intranet Group 39 (today) 22 16
  14. 14. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu October 2014: Workshop January 7, 2016 1414
  15. 15. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu May 2015: evaluation 15
  16. 16. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu 16 “As always, it is very beneficial to learn how other organisations are addressing challenges that are common to all HTA agencies. Sharing these learnings has been very useful.”
  17. 17. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu 17 “It has been useful to listen to experience of other HTA institutions (…) and compare that with our own. It may proof useful to incorporate the information regarding effective strategies, common elements of strategies, and discrepancies between strategies in the development/improvement of our own [dissemination] strategy. It's a form of information one takes along.”
  18. 18. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.euEuropean network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu Lessons learned 18
  19. 19. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu Project management • Need to convince (Secretariat) • Need to illustrate (pan cake exercise) • Need to plan (but stay flexible) • Must take care to communicate the topic (dissemination) and not the technique (community of practice) 19
  20. 20. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu Community building • Need to identify the right people (several rounds are necessary) • Need to explain (kick off webinar) • Need to illustrate (pan cake exercise) 20
  21. 21. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu Workshop • Important event: • people meet live (sense of community) • first sharing exercise • Help to identify topics of interest (trade) • Help to identify active participants (trade) 21
  22. 22. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu Webinars • Need too coordinate (identify speakers, plan e-meeting) • Need recording for later listening • Need consolidation (integrate into output) 22
  23. 23. European network for Health Technology Assessment | JA2 2012-2015 | www.eunethta.eu Thank you This presentation arises from the EUnetHTA Joint Action 2 which has received funding from the European Union, in the framework of the Health Programme The Community of practice “Dissemination” is an activity coordinated by EUnetHTA JA2.

Editor's Notes

  • ABSTRACT
    Background
    EUnetHTA, the European network for Health Technology Assessment has for about a decade comprehensively dealt with various HTA production aspects. However, dissemination of the final HTA report was yet to be addressed. In order to identify best practices in this field, a Community of Practice (CoP) was initiated with the aim of bringing together people in charge of HTA dissemination amongst EUnetHTA members.
    Objectives
    To describe the building process and first results of the EUnetHTA Community of Practice on dissemination.
    Methods
    The objective of the CoP was defined by a work-team. Potential participants were identified from all EUnetHTA Partners, and as a first step a webinar was organised to present interested participants with the concept and objective of the CoP. Subsequently, a workshop was organised to share knowledge and plan future activities.
    Results
    44 people from 25 agencies in 18 countries joined the CoP. Of these, 25 participated in the webinar and confirmed the utility of the CoP. The workshop brought together 17 people and resulted in identification of crucial steps in the HTA dissemination process, knowledge exchange about dissemination actions, and main topics of interest to the CoP. A series of Webinars provided by the CoP members themselves has been set up, two webinars has already been conducted, and a third is planned later this year.
    Conclusion
    The CoP provides a suited format for formally exchanging information about dissemination of HTA reports and establishing best practices together with peers. Best practices identified through the workshop and the webinars will be compiled in a best practice document. Further activities will be planned in the future, including the consideration of stakeholder involvement.
  • Background
    EUnetHTA, the European network for Health Technology Assessment has for about a decade comprehensively dealt with various HTA production aspects. However, dissemination of the final HTA report was yet to be addressed
  • In order to identify best practices in this field, a Community of Practice (CoP) was initiated with the aim of bringing together people in charge of HTA dissemination amongst EUnetHTA members.
  • GUB responsible for communication
    KAR scientific writing
    RAM general director
    PAC knowledge manager + coordination EUnetHTA activities
  • The objective of the CoP was defined by a work-team. Potential participants were identified from all EUnetHTA Partners, and as a first step a webinar was organised to present interested participants with the concept and objective of the CoP. Subsequently, a workshop was organised to share knowledge and plan future activities.


    Project preparation:
    Project description and planification
    Project selling (Secretariat, WP2)

    1st Year program
    Workshop
    Webinars
    1st year meeting
  • Part 1: timeline – actions – target group
    Parte 2: open discussion about channels
    Part 3: stock exchange for webinars topics (offres – request)
  • The CoP provides a suited format for formally exchanging information about dissemination of HTA reports and establishing best practices together with peers.
    Best practices identified through the workshop and the webinars will be compiled in a best practice document.
    Further activities will be planned in the future, including the consideration of stakeholder involvement.

    • ×