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Effective use of powerpoint as a presentation tool


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Effective use of powerpoint as a presentation tool

  1. 1.  Many instructors hand out PowerPoint presentations as ―thumbnails‖ before the lecture starts or make them available on Blackboard for students to print and bring to class as a note-taking tool. The handouts are useful to give students a structure to their note taking, but many students are over-reliant on the handouts and fail to write much down. Some students simply highlight text on the thumbnail.
  2. 2.  Where most presentations fail is that their authors, convinced they are producing some kind of stand-alone document, put everything they want to say onto their slides, in great big chunky blocks of text.
  3. 3.  Beginning users of PowerPoint tend to use too much text and too many slides, leaving their audience dazed and confused. Dont overwhelm your students with too many slides. Each slide should be displayed long enough for you to discuss what is keyed there – not simply to read a list or block of text. To discourage yourself from reading slides, use fewer slides with concise text.
  4. 4.  It’s tempting to simply read the visual presentation to the class, and sometimes instructors find themselves doing that, particularly when they are crunched for time. But, not only is that redundant — almost like reading out loud from the textbook! — it also makes for an excruciatingly boring audience experience.
  5. 5.  Many students have stronger visual skills than auditory skills, and so PowerPoint is effective in holding their attention. Unfortunately, that can be a problem. Students can easily ―zone out‖ and watch your slide like a television while you are talking. Make sure that you are in their foreground – that what you are saying and how you are saying it is compelling enough to keep them focused on you, and not on your slides.
  6. 6.  Keeping in mind student attention and learning styles, remember that another potential problem occurs when your important comments coincide precisely with the appearance of a fresh PowerPoint slide.
  7. 7.  We can’t say it too often – PowerPoint is most effective as a visual accompaniment to the spoken word, not as the vehicle for all of the content of a lecture. Don’t be shy about blanking the screen on occasion when you need your students to focus on you. You’ll find that blanking the screen is an effective means by which to change the energy from watching and listening to interaction, such as a group discussion or a question-and-answer session.
  8. 8.  It’s easy to get into a PowerPoint rut, outlining your notes and adding variety by occasionally mixing up the background or throwing in a video or hyperlink. But PowerPoint can be used interactively as well. Ask students to anticipate information on an upcoming slide, or use PowerPoint for interactive games using action buttons, for instance.
  9. 9.  Putting a range of media into your PowerPoint presentations allows you to appeal to a wide variety of learning styles. PowerPoint allows you to bring in many different kinds of media - - including graphic images, colored and ―textured‖ backgrounds, photographs, sound files, video clips, animations, and, of course, text. You can also hyperlink pages within the presentation to Web pages, as well as to other pages within the presentation.
  10. 10.  Since PowerPoint can easily steal the show, you want to make sure that you do everything you can to keep distractions to a minimum. Some students are easily distracted when the pointer (the arrow) moves across the screen during the presentation. (This happens when you move the mouse in the Slide Show View.) To circumvent this problem, use the arrow keys to navigate slides or hide the pointer. To hide the pointer, once the Slide Show View is started, press the Ctrl-L key combination. This hides the pointer even if the mouse moves. If you need to display the pointer during the presentation, press the Ctrl-A key combination.
  11. 11.  Even if you’ve given a lecture a thousand times without PowerPoint, it’s going to go a little differently when you use a PowerPoint presentation. Practicing your presentation in the slideshow view in your office will help you anticipate any glitches that you didn’t see when you were focused on getting content onto your slides
  12. 12.  There are two schools of thought about images in presentations. Some say they add visual interest and keep audiences engaged; others say images are an unnecessary distraction.
  13. 13.  Remember, the slides on the screen are only part of the presentation – and not the main part. Even though you’re liable to be presenting in a darkened room, give some thought to your own presentation manner – how you hold yourself, what you wear, how you move around the room. You are the focus when you’re presenting, no matter how interesting your slides are.
  14. 14.  At any given moment, what should be on the screen is the thing you’re talking about. Our audience will almost instantly read every slide as soon as it’s displayed; if you have the next four points you plan to make up there, they’ll be three steps ahead of you, waiting for you to catch up rather than listening with interest to the point you’re making.
  15. 15.  Like the best writing, the best presentation shook their audiences early and then reel them in. Open with something surprising or intriguing, something that will get your audience to sit up and take notice. The most powerful hooks are often those that appeal directly to your audience’s emotions – offer them something awesome or, if it’s appropriate, scare the pants off of them. The rest of your presentation, then, will be effectively your promise to make the awesome thing happen, or the scary thing not happen.
  16. 16.  As with everything else, there are times when each of these rules – or any other rule you know – won’t apply. If you know there’s a good reason to break a rule, go ahead and do it. Rule breaking is perfectly acceptable behavior – it’s ignoring the rules or breaking them because you just don’t know any better that leads to shoddy boring presentations that lead to boredom, depression, psychopathic breaks, and eventually death. And you don’t want that, do you?
  17. 17.  Especially when you’ve done a presentation before, it can be easy to fall into a drone, going on and on and on and on and on with only minimal changes to your inflection. Always speak as if you were speaking to a friend, not as if you are reading off of index cards (even if you are). If keeping up a lively and personable tone of voice is difficult for you when presenting, do a couple of practice run- throughs. If you still can’t get it right and presentations are a big part of your job, take a public speaking course or join Toastmasters.
  18. 18.  Leave the lights on Blank the screen when not using the presentation Face the students and dont block the screen Print out large blocks of text, rather than presenting them on the screen