Data sharing for kamar conference


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Update on SMS-LMS, SRT and SSO

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Data sharing for kamar conference

  1. 1. Data Sharing Update: SMS-LMS, SRT and SSO/IAM KAMAR Conference Breakout Three Ian Munro, Andreas Kubisch & Paul Seiler
  2. 2. Session Agenda 15 minutes Better identity data, more automated processes and fewer sign-ins 15 minutes General discussion and questions 15 minutes Transferring student records between schools and SMS’s (Ian) 15 minutes Linking KAMAR to a learning management system (Paul)
  3. 3. Agenda for Paul <ul><li>Where does SMS and LMS fit? </li></ul><ul><li>Why might you want to link your SMS and LMS together in this way? </li></ul><ul><li>What assistance is available if you want to follow this path? </li></ul><ul><li>What questions do you have for me? </li></ul>
  4. 4. The two hubs SMS LMS ENROL Student record transfer E-asTTle Early notification eReturns Online office suites Library system Metadata searching Web mail Digital content stores eportfolio
  5. 5. <ul><li>110 of 198 KAMAR schools have an LMS </li></ul><ul><li>103 of these schools could link the two systems using SMS-LMSv2, including 37 schools with Moodle, 33 with KnowledgeNET, 19 with Ultranet and 14 with My Classes </li></ul><ul><li>The answer to “Why would you want to do this? Depends on the school but could include one or more of: </li></ul><ul><ul><li>Less data entry and better accuracy/timeliness of data in the LMS </li></ul></ul><ul><ul><li>Can use a hosted LMS or move your locally installed one to a ‘proper’ hosting arrangement </li></ul></ul><ul><ul><li>Make manageable the provisioning and management of user accounts in the LMS for students, teachers and parents/caregivers </li></ul></ul><ul><ul><li>Provide parents and students with better, online information to support learning </li></ul></ul>Why link KAMAR to a learning management system?
  6. 6. <ul><li>What exactly is this integration about? </li></ul><ul><ul><li>A (daily) batch transfer of data from the SMS to the LMS </li></ul></ul><ul><ul><li>Schema supports the movement of many items but is highly prescriptive </li></ul></ul><ul><ul><li>Uses XML to describe the data and complex validations to improve accuracy </li></ul></ul><ul><ul><li>Secured to move data across the internet </li></ul></ul><ul><ul><li>Being trialled by 50-70 schools including 10+ KAMAR </li></ul></ul><ul><ul><li>Early indications are that is it worthwhile but difficult and needs further support/work </li></ul></ul>How does this link work?
  7. 7. <ul><li>By Term 3 the Ministry will be supporting state and state integrated schools to provide parents and students with online access to information that supports learning </li></ul><ul><li>The support will be to link KAMAR to an existing LMS or subsidising schools into a suitable online system that can link to KAMAR </li></ul><ul><li>Although the suppliers have not yet been selected (tender is presently open) the three likely categories for this are: </li></ul><ul><ul><li>Parent and Student roles in the SMS </li></ul></ul><ul><ul><li>Parent and Student portals </li></ul></ul><ul><ul><li>Learning Management Systems </li></ul></ul><ul><li>Systems must be commercially hosted and connectable to NEN/KAREN </li></ul>What assistance is available?
  8. 8. Questions on SMS-LMS
  9. 9. Students moving schools (2008) <ul><li>Vertical changes (at the start of the year ) </li></ul><ul><li>Starting full primary or Intermediate 37,000 </li></ul><ul><li>Starting secondary 46,000 </li></ul><ul><ul><ul><ul><ul><li>83,000 (total) </li></ul></ul></ul></ul></ul><ul><li>Leavers </li></ul><ul><li>From years 11, 12 and 13/14 60,000 </li></ul><ul><li>Note – some of the universities are starting to show an interest in this data </li></ul><ul><li>Starting year 1 39,500 </li></ul>
  10. 10. Horizontal changes <ul><li>46,000 students moved horizontally – total of 53,000 changes </li></ul><ul><li>39810 students moved once </li></ul><ul><li>5207 students moved twice </li></ul><ul><li>116 students moved four times </li></ul><ul><li>4 students moved 6 times </li></ul><ul><li>1 student moved 9 times </li></ul><ul><li>ENROL change notifications totalled 53,000 horizontally and </li></ul><ul><li>83,000 vertically for a grand total of 136,000 changes </li></ul>
  11. 11. What creates the need for SRT? <ul><li>All schools need early information on student numbers (and subject choices for secondary) to determine the next year’s staffing requirements </li></ul><ul><li>Students across the country fill out enrolment forms </li></ul><ul><li>Office staff across the country key in the enrolment form data </li></ul><ul><li>Data entry can be error prone and time consuming </li></ul><ul><li>The cost of the data entry is estimated at $0.5 million </li></ul><ul><li>The information that staff key in, already existed in the previous school’s database </li></ul><ul><li>The enrolment form can never provide the richness of data the previous school’s database contained </li></ul>
  12. 12. Does electronic transfer really save time? <ul><li>A secondary data movement comparison </li></ul><ul><ul><li>• Rangitoto College uses KnowledgeNet as its learning management system </li></ul></ul><ul><ul><li>• They had KnowledgeNet create an “options selection” system </li></ul></ul><ul><ul><li>• Students log on at home and select their options </li></ul></ul><ul><ul><li>• The data is transferred to the school’s student management system </li></ul></ul><ul><ul><li>The time saving from the automatic data transfer is between 2—3 weeks! </li></ul></ul>
  13. 13. So what actually is SRT? <ul><ul><li>It is a software specification that enables a secure data transfer between a school’s SMS and a Ministry server </li></ul></ul><ul><ul><li>One school uploads leaving students’ data </li></ul></ul><ul><ul><li>Another school can download the data it needs </li></ul></ul>
  14. 14. What data is transferred? <ul><ul><li>Demographics </li></ul></ul><ul><ul><li>Attendance </li></ul></ul><ul><ul><li>Assessment and the record of achievement </li></ul></ul>
  15. 15. What are the advantages? <ul><ul><li>Accuracy </li></ul></ul><ul><ul><li>Security – the data is encrypted </li></ul></ul><ul><ul><li>Speed of access to the data </li></ul></ul><ul><ul><li>This assists with planning, resource requirements, staffing, timetabling, courses etc </li></ul></ul>
  16. 16. Security and Privacy <ul><li>The data is deleted after six months </li></ul><ul><li>An audit trail is kept of all user activity </li></ul><ul><li>The user can be identified down to the level of the user name and password </li></ul><ul><li>No sensitive data is collected – such as pastoral or government agency specific data </li></ul><ul><li>The Ministry has extremely limited capability to interpret the data – it is stored as XML </li></ul><ul><li>Any staff accessing the data have a warning come up on screen advising them that their movements with the database are traced and recorded </li></ul>
  17. 17. Does it link to ENROL? • Yes, the identification is linked • The data field list is much bigger than that in ENROL • Those interested in either more information, or technical information, please contact the SMS Services team
  18. 18. Questions on SRT
  19. 19. S ingle (as in once and only once) S ign O n (as in entering you user name and pw) SSO
  20. 20. What is it about? <ul><li>Single Computer </li></ul><ul><li>Networked Computers </li></ul><ul><li>Connected World </li></ul>
  21. 21. Who is playing? <ul><li>LMS: Moodle, Ultranet, Knowledgenet </li></ul><ul><li>Library: Koha, Acess-It </li></ul><ul><li>E-portfolio: Mahara </li></ul><ul><li>Online office/collaboration: Google Docs (Ed) </li></ul><ul><li>Video/Media: e-cast, My Video </li></ul><ul><li>Authoring/Sharing: Wiki Educator </li></ul><ul><li>Others in the works: Mathletics, TKI, e-asTTle, Spike, eTap, NZQA, etc . . . . </li></ul>
  22. 22. Where is it at? <ul><li>Wellington Loop </li></ul><ul><li>Nelson Loop </li></ul><ul><li>Christchurch Loop </li></ul><ul><li>NEAL </li></ul><ul><li>Also working on offerings through: Watchdog, SchoolZone and Edtech </li></ul>
  23. 23. Questions on SSO/IAM
  24. 24. <ul><li>Andreas may be contacted on 04 463 7642 or [email_address] </li></ul><ul><li>Ian may be contacted on 04 463 7629 or [email_address] </li></ul><ul><li>Paul may be contacted on 04 463 7605 or [email_address] </li></ul><ul><li>MLE Reference Group : </li></ul><ul><li>Data Sharing Group : </li></ul><ul><li>WikiEducator : and the NZ Open Education Resource Portal </li></ul><ul><li>Ministry website : </li></ul>Feedback and ongoing participation