Tutorial / Manual / how-to-set-up: ’Remember the Milk’ as your task management system

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This manual will help you to get your tasks in the right way into the fantastic application 'Remember The Milk'. Get your life "getting things done"-proof.

More info or looking for a workshop on productivity, smart working, 'het nieuwe werken', slimmer werken or getting things done.
I am available for you :)

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Tutorial / Manual / how-to-set-up: ’Remember the Milk’ as your task management system

  1. 1. Instruction manual‘Remember the Milk’(‘RTM’) 1
  2. 2. Go to: www.rememberthemilk.com OR 2
  3. 3. Login:Click settings: 3
  4. 4. Choose your general settings: Don’t forget to save 4
  5. 5. Go to ‘Lists’ & add the following 5 lists: On the upper right, you can also rename existing lists: 5
  6. 6. Want to delete a list? 6
  7. 7. Daily email reminder of your tasks? 7
  8. 8. Go to “tasks”: This is the screen where you fill in your tasks and you can have an overview of future tasks(& completed tasks of the past) 8
  9. 9. Create smart lists - STEP 1:Example: smart list “Today - TODO!”Step 1: Type “due:today” in the Search field (&press enterNow a search list appears: 9
  10. 10. Create smart lists - STEP 2:Example: smart list “Today - TODO!”Step 2: Click on the Save button and name the list“Today - TODO!” (& press SAVE)Now the smart list appears: 10
  11. 11. Create smart lists - STEP 3:Make the following smart lists: Search term: Name smart list: due:today Today - TODO! priority:1 and due:today Today - FOCUS TODO! completed:today Today - DONE! due:tomorrow Tomorrow due:"2 days of today" Day after tomorrow dueBefore:"monday" This week (until sunday) dueWithin:"2 weeks of today" Coming 2 weeks dueBefore:today Too Late completedWithin:"1 week of Last week - DONE! today" 11
  12. 12. Now fill in your tasks:Step 1: Go to InboxStep 2: Write down the taskStep 3: Choose list by using # (and other “tags”)Step 4: Choose importance (if needed) with !Step 5: Repeated task? -> use *Step 6: Select day/date with ^ 12
  13. 13. Change task characteristics? - 1Step 1: Click taskStep 2: On the right side you can change: - the date - repeat - tags - add URL - Add notes - etc.etc. 13
  14. 14. Change task characteristics? - 2Step 1: Click taskStep 2: Choose “More actions” --> here you can change: - Priority, Move to other list, Delete task etc. 14
  15. 15. Task DONE or POSTPONE?Step 1: Click task Click “complete” if completed :) Click “postpone” if you want to do it tomorrow 15
  16. 16. How to sort your tasks: STANDARD SETTING: Tasks within 1 list are sorted by “priority” MY PERSONAL SETTING: Sort tasks by “Due Date” (since the colors on the left side will always show whicht tasks are most important)Priority #1 =orangePriority #2 =dark bluePriority #3 =light blue 16
  17. 17. Printable overview?Step 1: Click overviewStep 2: Click “weekly planner”Step 3: Print it! Alternative: get a daily reminder in your email inbox (see slide 7) 17
  18. 18. Remember the Milk on your phone? Please note: the free version only enables you to SYNC once a DAY 18
  19. 19. Remember the Milk in your Google Calendar?http://www.rememberthemilk.com/services/googlecalendar/ 19
  20. 20. Extra for the real RTM-freaks:Email new tasks by sending them to: The task will appear in your RTM-INBOX list 20
  21. 21. Have you got any questions? Want to know more? Want to become a RTM pro? Don’t hesitate: Tweet @stastra or mail me onpatrick@patrickwerktslimmer.nl 21

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