Export from india required special document depending upon the type of product and destination to be exported
Export from India required special document depending upon the type of product and destinationto be exported. Export Documents not only gives detail about the product and its destination portbut are also used for the purpose of taxation and quality control inspection certification.Shipping Bill/ Bill of ExportShipping Bill/ Bill of Export is the main document required by the Customs Authority forallowing shipment. A shipping bill is issued by the shipping agent and represents some kind ofcertificate for all parties, included ships owner, seller, buyer and some other parties. For eachone represents a kind of certificate document.Export Documents for Post ParcelIn case of Post Parcel, no Shipping Bill is required. The relevant documents are mentionedbelow: Customs Declaration Form - It is prescribed by the Universal Postal Union (UPU) and international apex body coordinating activities of national postal administration. It is known by the code number CP2/ CP3 and to be prepared in quadruplicate, signed by the sender. Dispatch Note - It is filled by the exporter to specify the action to be taken by the postal department at the destination in case the address is non-traceable or the parcel is refused to be accepted. Commercial invoice - Issued by the exporter for the full realizable amount of goods as per trade term. Consular Invoice - Mainly needed for the countries like Kenya, Uganda, Tanzania, Mauritius, New Zealand, Burma, Iraq, Australia, Fiji, Cyprus, Nigeria, Ghana, Zanzibar etc. It is prepared in the prescribed format and is signed/ certified by the counsel of the importing country located in the country of export. Customs Invoice - Mainly needed for the countries like USA, Canada, etc. It is prepared on a special form being presented by the Customs authorities of the importing country. It facilitates entry of goods in the importing country at preferential tariff rate. Legalized / Visaed Invoice - This shows the sellers genuineness before the appropriate consulate or chamber or commerce/ embassy. Certified Invoice - It is required when the exporter needs to certify on the invoice that the goods are of a particular origin or manufactured/ packed at a particular place and in accordance with specific contract. Sight Draft and Usance Draft are available for this. Sight Draft is required when the exporter expects immediate payment and Usance Draft is required for credit delivery. Packing List - It shows the details of goods contained in each parcel / shipment. Certificate of Inspection – It is a type of document describing the condition of goods and confirming that they have been inspected. Black List Certificate - It is required for countries which have strained political relation. It certifies that the ship or the aircraft carrying the goods has not touched those country(s).
Manufacturers Certificate - It is required in addition to the Certificate of Origin for few countries to show that the goods shipped have actually been manufactured and is available. Certificate of Chemical Analysis - It is required to ensure the quality and grade of certain items such as metallic ores, pigments, etc. Certificate of Shipment - It signifies that a certain lot of goods have been shipped. Health/ Veterinary/ Sanitary Certification - Required for export of foodstuffs, marine products, hides, livestock etc. Certificate of Conditioning - It is issued by the competent office to certify compliance of humidity factor, dry weight, etc. Antiquity Measurement – It is issued by Archaeological Survey of India in case of antiques. Shipping Order - Issued by the Shipping (Conference) Line which intimates the exporter about the reservation of space of shipment of cargo through the specific vessel from a specified port and on a specified date. Cart/ Lorry Ticket - It is prepared for admittance of the cargo through the port gate and includes the shippers name, cart/ lorry No., marks on packages, quantity, etc. Shut Out Advice - It is a statement of packages which are shut out by a ship and is prepared by the concerned shed and is sent to the exporter. Short Shipment Form - It is an application to the customs authorities at port which advises short shipment of goods and required for claiming the return.Export – Import DocumentationThe Documentation required for Customs, Central Excise, DGFT, RBI& Banks has to beincorporated in the Software.Merging intelligence with Exports/ImportsManagement of export/import business is tremendously elaborate task that requres a dedicatedand a carefully designed system for controlling and absording various requirment. Torevolutionize the management of your exports business, We at Intraweb Solutions presentEximIntraSoft. As this is a web applicatin we know the secutify of that and information, we havetaken care at every stage and given permission and IP address tracker so that the user cannotopen the softare from any place. Also maintaning the history of every user and at any pointadmin can block any user down the line.This exceptionally flexible product effectively manages your business right from the Inquirystage to Payment realization stage. The facility of generating various MIS Reports keeps you incontrol of the organization’s performance. It can be easily integrated with most of the popularaccounting softwares by export and import of data.Linces and Document Management
Our Software systemizes the management of licenses and documents, catering to every minutestof detail involved in the procedures of export. It takes care of online applications, license detailsagainst export invoices, duty drawbacks claim against exports Invoices and prints variousdocuments such as Invoice, Packing list, Shipping bill, Certificate of Origin, CommercialInvoice, Commercial Packing List, Bank Realization Certificate, Bills of Exchange and so on instandard formats.FeaturedEximIntrasoft is an exceptionally flexible product that effectively manages your business rightfrom the Inquiry stage to Payment realization stage. It can be easily integrated with Tallyaccounting software by export and import of data. Its unique features like LC expiry alarming,faxing and emailing of documents, messaging and chatting through LAN network have provenextremely useful to organizations.Following is a list of its significant features: Manages Export from Inquiry Received to Payment Realized Provides data entry screens that look similar to the actual documents Provides user defined Reports Provides user defined Packing List State of the art and user friendly interface format Facility of e-mailing and faxing of documents Creates item master with images of the item Creates user defined letters Enables export of data to Tally Accounting Software Provides checklist of documents required DEPB / DFRC / DEEC / DRBK License and Incentive management under one roofList of other softwares : Full ERP Software / Accouting Software / Inventory Software /Accounts with Inventory + Barcode Software / Hr & Payroll Software/ CRM Software / Export & Import Software ..can be customised according to the clientrequirement and budget.. Pre Shipment Documents :- Cost Sheet Order Acceptance Proforma Invoice Invoice Packing lists (5 types) Special customs Invoice Drafts bill of Lading Form SDF Certificate of Origin (7 Chambers) GSP Certificate
Marine Insurance Declaration Shipping Instructions Shipment Advice Intimation for Inspection Certificate for Inspection Certificate of Health Certificate of AnalysisPost Shipment Documents :- Bank Invoice Commercial Invoice Commercial packing List Bank Certificate – Horizontal format (Form No. 1) Bank Certificate – Vertical Format (Form No. 1) Letter to bank for Collection/Negotiation Bills of Exchange Cost SheetExcise Documents :- AREI Form C Form CTI Proof of exportsEDI Shipping Bills :- Annexure A Annexure B Annexure C Annexure D DEPB Declaration DEPB / DEEC / DBK documents - Appendix 10 A - DBK application - Appendix 10 B - Advance license application - Appendix 10 C - DEPB application - Appendix 10D - DFRC applicationReports :- Export Register Consignee wise Exports Country wise Exports Item wise Exports Pending Order details
LC RegisterAn Export - Import Application for Exporters, Importers and EOUsExport Management enables the effective management of the business ofan exporter and importer. EMS is a complete solution and not just a simpledocumentation system. It computerizes all the operations of an exportdepartment and covers enquiry, negotiation, order confirmation, pre & postshipment documentation, L.C. tracking, realization, alerts and exportbenefits tracking (A/L, DFRC, DEPB & duty drawback).The Import Management caters to Enquiry to Suppliers, Quotation fromSuppliers, Order to Suppliers, Letter of Credit, Pre-Shipment Invoice, Bill ofEntry, Custom Duty Tracking, Bond warehouse, Goods Issue, SupplierInvoice, Payments, Product movement and Licence Tracking.Thus, as an importer, you can track and manage the goods, payments anddocuments through the Import life cycle and generate important reports.The Import department in an organization can function smoothly andefficiently, with the help of the Import module.EMS generates Proforma, Order confirmation, Pre-shipment & Post-shipmentdocuments as per the ADS format and various MIS reports like Exportregister. EMS also tracks the Export Benefits like Advance licence , Dutydrawback, DEPB and DFRC.EXPORTSEMS comprises of the following modules:Order Processing: The Order processing module consists of Enquiry,Quotation & Confirmed Order.Enquiry :- The system has a provision to monitor Buyers Enquiries. Enquirydetails consist of Buyer details, Item details, Payment terms, mode ofShipment and Packing Information.Quotation and Negotiation:- Based on the Buyers enquiries a quotationcan be prepared and sent to the buyer to bid for an order. The systemgenerates quotations from enquiries. Quotations can also be prepared
without referring to any Enquiry. To facilitate negotiation, quotations can berevised and also created from existing quotations.Confirmed Order :- The system maintains confirmed Buyers Orders whichare generated from Quotations. Confirmed orders can be prepared withoutreferring to the quotation. They can also be prepared from existingconfirmed orders. Scheduling of shipment of items and amendments to theconfirmed order are also facilitated.Letter Of Credit :- EMS maintains Letter Of Credit (L.C.) details forconfirmed Orders.Shipment:- Shipment details may be of two types viz. Pre-Shipment &Post-ShipmentPre-Shipment :- Pre-Shipment details are generated from OrderConfirmation. There can be one or more pre-shipment invoices for eachConfirmed Order.Post-Shipment :- Post-Shipment details are generated from Pre-Shipment.An Export Invoice is generated from one or more pre-shipment invoices.Realization :- It involves Realization details such as Export Invoice forwhich the payment is being realized, the currency, the exchange rate, theamount realized etc.There can be several realization entries for one ExportInvoice and several export invoices for an L.C.Alarm: The alarm module gives you the pending status of the transactionactivities such as quotations, order confirmations and shipments. Thepending status can be filtered company-wise and buyer-wise.Export Benefits :The export management system tracks Export Benefitssuch as Advanced License ( D.E.E.C ), Duty Entitlement Passbook Scheme (D.E.P.B ) and Duty Drawback. They could be pre-export or post-export.Detailed export benefit modules are also available as an option.1.Advance License (AL):An exhaustive Advance licensing module takes care ofvarious issues from the application for AL to transfer,surrender and closure. The ALApplication can be generated along with a host of relevant MIS reports .2. Duty Entitlement Passbook Scheme(DEPB):The DEPB module takes careof various issues from the application of DEPB (pre and post export) to transfer, surrenderand closure. Besides generating the document for the DEPB application, relevant MISreports are also provided
3.Duty Drawback: The main objective of the Duty drawback module is totrack the Duty Drawback claimed money for import duty or excise duty paidraw material while exporting the items.DocumentsThe following pre-shipment documents are generated as per the ADSformat1. Pre-Shipment Invoice2. Pre-shipment Packing List3.GR Form in pre-printed format / SDF form.4. Shipping Instructions.5. Proforma InvoiceThe following post-shipment Documents are generated as per theADS format1. Export Invoice2. Final Packing List3. Bill of Exchange on plain paper and pre-printed format4. Bill of Lading Instructions.5. Certificate of Origin in pre-printed format.6. Bank Certificate of Export.7. Generalized System of Preferences (GSP) in pre-printed format.8. Shipment Advice9. Bank Negotiation LetterAny document besides the above mentioned can be generated as peran exporters needs or as required by the laws of the country.The system allows part-shipment as well as clubbing export ordersfor shipment.Reports:-The following MIS reports are generated by the system1. Enquiry Register2. Quotation Register3. Order Status reports a.Item-wise b.Invoice-wise4. L.C. Status report5. Sales Analysis report a.Product-wise
b.Agent-wise c.Country-wise d.Buyer-wise6. Export Register7. DEPB Utilization Report8. Advance Licence Tracking Report9. Commission Tracking ReportIMPORTSEnquiry to Vendor :-An Importer can raise an enquiry to Vendors.Quotation from Vendors :-EMS tracks Quotaions based on an enquiry. EMS can generate directQuotation.Purchase Order :-EMS generates the confirmed Orders and prints Purchase Order. EMS alsotracks the schedules for the order.Letter of Credit :-EMS tracks the LC details for Imports.Bill of EntryEMS tracks the Bill of entry details. EMS has a facility to mark each importeditem in the bill of entry against the type of licence and licence no. If the itemis imported against a licence and the quantity and amount of the items inrespective licences will be debited. Once Bill of entry is made, EMS also hasa facility to assign items to a physical location (i.e. bonded or non-bondedwarehouse). This updates inventory of the respective warehouses. EMScalculates Custom duties.Licence TrackingEMS tracks the Bill of entry details. EMS has a facility to mark each importeditem in the bill of entry against the type of licence and licence no. If the itemis imported against a licence and the quantity and amount of the items inrespective licences will be debited. Once Bill of entry is made, EMS also has
a facility to assign items to a physical location (i.e. bonded or non-bondedwarehouse). This updates inventory of the respective warehouses. EMScalculates Custom duties.EOUBond 17 TrackingBond 17 can be tracked in EMS. This is linked with Imports Purchase,Exports sales, Job work issue and Job work receipt.CT3 and Procurement CertificateCT3 application & CT3 certificate in case of Local purchase, and ProcurementCertificate application and Procurement Certificate in case of EOU will begenerated from EMS.Generation of Re-warehousing certificate/Warehousing certificate:Re-warehousing certificate/warehousing certificate will be generated fromEMS on the basis of information entered in EMS.Permission application and Licence TrackingPermission Application will be track material and the quantity, which can beissued for a period from and to. Information will also used to track thepermission details. Letter of CreditFor ImporterApplication for letter of credit can be printed from the system. EMS will tracklimit, LC Balance and Purchase Orders against an LC.For ExportersDetails of LC receivedGeneration of Re-warehousing certificate/Warehousing certificate:Re-warehousing certificate/warehousing certificate will be generated fromEMS on the basis of information entered in EMS.
Permission application and Licence TrackingPermission Application will be track material and the quantity, which can beissued for a period from and to. Information will also used to track thepermission details.Integration with ERPsEMS is seamlessly integrated with leading ERPs like Oracle 11i, SAP, BAANand MFG/Pro.EMS integrated with Sales Order, Purchase and Finance module of ERPs.Information from various ERP modules can be pulled to EMS all documentsand reporting related information for international trade can be done in EMS.EMS has in build adaptors and bridges, which ensures validation and securityof data fetched from ERP to EMS.