Improved Friday Commanders Brief - Proposed - by Joel Magnussen 2002

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Proposal for change to the weekly Friday Commander's brief to have a more strategic focus.

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  • Friday Brief Review 12/22/10 LCDR Joel Magnussen, x6721 This slide depicts the overall expectations.
  • Friday Brief Review 12/22/10 LCDR Joel Magnussen, x6721 The Friday Brief Review is a unique D7 Information Management effort to revamp our internal briefing system. The desired outcome is a more cohesive, integrated view of all information driven by day-to-day operations and to roll is up into Performance and Strategic Measures. The Friday Brief Review is intentionally limited in scope – it is not intended to create a custom online briefing system right away, rather it’s the first of many incremental steps to build this new system in-house with existing resources to meet our unique D7 needs. It is not the final answer but rather another step in D7’s information journey. Though appearances might indicate otherwise, the FBR was also NOT intended to provide final solutions to existing ICC , MDA or COP issues…but rather to supply the building blocks to adequately address those issues now looming on the horizon. Long term, we do feel this project can help with those aspects ( ICC , MDA , COP ) of our D7 Information Management strategy.
  • Friday Brief Review 12/22/10 LCDR Joel Magnussen, x6721 Keys here – there is a Tactical , Operational and Strategic perspective. Each perspective has a potentially different: Frequency (daily, weekly, monthly) Location (command center, MIC, online) Audience (staff, division, front office) Focus (tactical, operational, strategic) … or more precisely: Tactical Brief Daily; command center; cases, daily activities; (o)/(m) and working staff Operational Brief Biweekly or monthly; secure location; highlight trends, connect larger issues, fuse topics into cohesive picture for full MDA; (d) and below (mid-level staff management) Strategic Brief Quarterly; any location; trends, major issues, very cohesive overarching view to include Performance and Strategic Goals; (d) + senior staff
  • Friday Brief Review 12/22/10 LCDR Joel Magnussen, x6721 Serves (o) division elements well on a daily, case-by-case basis. We recognize this format does not handle a larger view (I.e. for the purposes of a weekly, summary brief).
  • Friday Brief Review 12/22/10 LCDR Joel Magnussen, x6721 Good direction for a larger view…longer-term approach.
  • Friday Brief Review 12/22/10 LCDR Joel Magnussen, x6721 Again, addressing the briefs from a Tactical , Operational and Strategic approach.
  • Friday Brief Review 12/22/10 LCDR Joel Magnussen, x6721 Issues the working group considered. Case visibility – what happened? Details, details, details…in as much of a real-time basis as possible. Causal Factors – why did it happen? What things correlate and why? Cross-program linkages – did (o) and (m) resources participate? Did the resource mix combine ongoing operations? Were financial or personnel resources shared? No added stand alone systems – self explanatory. Use existing data – self explanatory. Consider future enterprise apps – what does MISLE provide? Command Center case study – what does it give us? Limit redundant effort. Classification – recognize the need to potentially have multiple briefs due to classification issues. Reduce staff effort – ultimate goal is to remove friction from this information, get our staff effort elevated to higher objectives like Ops Analysis, not spending undue time creating briefs.
  • Friday Brief Review 12/22/10 LCDR Joel Magnussen, x6721 In the future state – here’s the level of information a future slide might contain. Also - delivery format does not have to be a PowerPoint slide – it might be online, and this information might be updated in an automated fashion.
  • Friday Brief Review 12/22/10 LCDR Joel Magnussen, x6721 Another view of the future presentation – depicting Activity roll-up to Strategic measures. Many more details would be available than are depicted here – but it’s a sample to give an idea.
  • Friday Brief Review 12/22/10 LCDR Joel Magnussen, x6721 The current published Commandant Performance Goals. Our D7 briefing model rolls up all Activities and Cases into Ratios or Indices. Then we use the Ratios and indices to answer the Performance Goals.
  • Friday Brief Review 12/22/10 LCDR Joel Magnussen, x6721 We decided that to accomplish a complete view of readiness – we’d need to tie into any existing MLC component measures.
  • Friday Brief Review 12/22/10 LCDR Joel Magnussen, x6721 Demonstrating the big-picture power of the D7 briefing model – we can see how achieving internal improvements can directly tie into the Coast Guard Business Plan Strategies. The Business Plan Strategies listed here were taken directly from the draft 2002 Coast Guard Business Plan. Use of the RSA process will facilitate this effort.
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