FindIt! Vs. Dewey
The Rumble in San Mateo
County
•Why
•Translation Key
•Implementation
•Next steps

•Q&A
Photo Credit: TechnoLibrary
Why?
•Increase Access!
•Increase Circulation!
•Popular Materials Collection
•Working with Shrinking
Resources
•Enable Self...
How many of
your friends
know Dewey
by heart?
Photo Credit: Nicole Pasini
Core Library Values
•Access to information
•“Save the time of the reader”
•“The library is a growing
organism”
2009 Library Journal Survey
•66% “felt intimidated”

•63% “want to go straight
to the right shelf”
Reality
•Fiction gets checked out
more than nonfiction
•Fiction does have a Dewey

call number – Literature,
2013 v. 1876
•More seats in libraries!
•Friendly environments!
•Non-print materials!
•Noise!
• “We want it now!”
2012-2013 Strategic
Initiative
“Promote self-sufficiency,
discovery and overall
satisfaction by arranging
and presenting e...
Destination Libraries:
“Create welcoming spaces
that promote a sense of
community pride and
facilitate customer
centered s...
Initial reactions of a
cataloger

•What??!!!
•How do people find a needle
in a haystack?
•How about granularities?

Focus:...
DDC vs. LC vs. FindIt!
Not much difference in the
appropriate context
•The good
•The bad
•The ugly
DDC vs. LC vs. FindIt!
No system is perfect.
The key is to apply it
consistently.
Learning Curve?
FindIt!
<60 pages

Vs.
Time-saver
for Catalogers and
Patrons
DDC

FindIt!

914.2

TRAVEL / EUROPE / ENGLAND

914.3

TRAVEL / EUROPE / GERMANY

91...
The Project
•To develop two
translation keys: Juvenile &
Adult / YA

•To convert English nonfiction print only
Other Word-based Systems
•Visited Anythink in 2011
•“WordThink” system is
based on BISAC (Book Industry
Standards and Comm...
Other Word-based Systems
Tried BISAC on 28,000+
titles
•OCC022000 BODY, MIND & SPIRIT / Afterlife &
Reincarnation
•OCC0380...
Other Word-based Systems
•Consulted Maricopa Public
Library’s translation keys

•Used as a model
Developing FindIt!
Team Work
•Developed the keys on top of
day-to-day work and
projects
•Looked at every title and
sorted it
•Massaging the
(...
Something to Remember
Deadlines: You need to be
able to say, “This is good
enough,” and “It’s a living
document.”
Developing FindIt!
Challenges—Test of
knowledge
Wonderful Worms by Linda
Glazer
•JUVENILE NONFICTION / Animals / Insects,
...
Developing FindIt!

Challenges: Subcategorization
•No more than approx. 150
titles in a subcategory for
browseability
•At ...
Developing FindIt!

Challenges: Subcategorization
e.g., Titles on making baby
food or cooking with
children
•COOKING / CHI...
Photo Credit: Willem Velthoven
Photo Credit: Katherine Donaldson
Photo Credit: Dermot O'Halloran
Developing FindIt!
Worked with vendors
(outsourcing)
•RFQ
•Character and line limits on
spine labels, spelling &
“Cutterin...
Photo Credit: srietzke
Photo Credit: PSParrot
Committee’s Role
Pacific Library Partnership
Innovation & Technology
Grant
Committee’s Role
Committee’s Role
•PR/Marketing
•Preparing SMCL Staff
•Signage
•Participate in Conversion
•Evaluation
At Portola Valley Library
•Weed, weed, weed!
•Update on committee’s work
•Prepare Staff
Steps to a Successful
Conversion
•Calculate the Shelving

Needs
•Conversion in OPAC

•Divide and Conquer
•Have fun!
Photo Credit: The Ernst Mayr Library
Photo Credit: DonkeyHotey
Photo Credit: ladybugbkt
Photo Credit: TechnoLibrary
View Staff Reaction Video on YouTube
Shelving
•Popular Materials
•Logical Flow

•New Books
•Evaluate
Photo Credit: w3i_yu
Systemwide Staff
• SDD Presentation (Pull Pictures)
• FAQ I & FAQ II
FindIt! Vs. Dewey
1800
1600
1400
1200
1000
800
600
400
200
0

May & June 2013
May & June 2012

Juvie NF -

Adult NF - New ...
Next Steps
Lessons Learned

•
•
•
•
•
•

Communicate!
Look to other Libraries
Communicate!
Be flexible
Communicate!
Timeline & timing
Pilot Staff – Thank You!
Charlotte Bradshaw

Ida DaRoza

Fred Pohlmann

Mary Castle

Rosemary Jorde

Katie Sanderson

Mari...
Thank You
Wen-Ling Lu, Cataloger @San Mateo County
Library
lu@smcl.org
Nicole Pasini, Portola Valley/Woodside Branch
Manag...
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
Cla find itvdeweytherumbleinsanmateocounty
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  • SandyInteractive – 10 min (all)Why – 10 min (all)translation key – 10 min (Lu)Implementation – 20 min (Nicole/Sandy)Next steps – 5 (Sandy)Q&amp;A – 5ish (all)
  • Nicole talk; Sandy writeInteractiveWho are you – cataloger? Public service? Management?What is good about Dewey?What is bad about Dewey?Why wouldn’t you want to get rid of Dewey? What would make you want to make the change?
  • SandyEmpower patronsMaking useof the collection – roiWhat’s the next step?
  • Sandy What about the Children!?!?
  • SandyRanganathan’s laws
  • Sandy66% of library patrons “felt intimidated” by a classification system, like Dewey, that they don’t understand well63% of their patrons “want to go straight to the right shelf without having to look anything up”
  • Sandy
  • SandyThe library has changed in so many ways! It is now time to address how patrons find books in the library!
  • Lu
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  • NicolePortola Valley Library was chosen as the first branch to implement FindIt! It’s a library in a small, affluent community of about 5,000 people. Our building is LEED Platinum certified and about 5 years old. It was a good place to start as it already had some gondola style shelving that would work with the pilot, and the collection we were working with was only XXXX volumes
  • NicoleGoing into the implementation stage, I tried to communicate as much as possible to my staff the importance of FindIt! being a pilot at Portola Valley. This means a lot of things, but most importantly it means that it’s not going to be perfect. Staff should expect things to start off bumpy, there should be issues for us to iron out. A pilot starts out like this…
  • Nicole… But eventually turns into something like this!
  • Secure fundingPacific Library Partnership grant was received for signage and marketingPick a catchy name!PR/MarketingPreparing staffSignagePhysical conversionEvaluation
  • Pick a sweet nameNo one was buying my contribution of “Borwsetastic” but wahteverOur system eventually decided to brand our new catalog as “FindIt!” as well, which staff found confusing, but patrons do not – in part because they don’t even really think about FindIt! – we need a name for it internally, but the public doesn’t necessarily care what we call our classification system.
  • PR/MarketingPreparing SMCL StaffSignageParticipate in the Actual ConversionEvaluation
  • Weed, weed, weed!Why are we going to spend time and funds labeling titles that aren’t moving and aren’t likely to? We weeded aggressively in preparation for implementation.Update on committee’s workKeeping branch staff appraised on the committee’s work was key – why are there delays? Why is the deadline at this time? What’s going on with marketing? Etc. Regular updates to branch staff about the in-depth work of the committee helped all staff engaged in the project, even when not actively working on it.Preparing staff
  • NicoleWe had a staff meeting (with food) that was completely devoted to FindIt!I wanted to ask good questions that would prompt my staff to go through the mental exercise of understanding why we were doing this, and have them define how we could sell it to patrons and how to handle (the inevitably very rare) complaints.Started with “Why don’t people like change?”It’s scary! It’s intimidating! I already am competent with the way things are and I don’t want to feel stupid!Then, “What can we do to help ourselves &amp; patrons NOT feel stupid?”Staff to study classifications ahead of time, have working maps/layoutTreat it as a fun adventure when you &amp; the patron are both unsure! – “We’ve got a new classification system -- Let’s go find what you’re looking for together!”I think that just the act of talking about why we naturally hate change, and making it OK for us to not know everything right away, acknowledging that this would be a learning process for us &amp; patrons, was really helpful in bringing staff on board.Talk about the big WHY!Define staff role in “selling” itDevelop responses to concerns
  • NicoleWe talked about the drawbacks of Dewey – again, I asked questions and staff supplied the answers – and we came up with a lot of the same things that Sandy talked about earlier, the key of which was, I think, that Dewey was originally created for Librarians, NOT for the public, and isn’t user friendly to novices.
  • NicoleThen I asked staff to pair up and role play responses to patron questionsKey reason for the change: “We’re hoping it will be easier for you to find things you are interested in!”You don’t have to memorize numbers!We want to increase accessThere is a potential to eliminate the catalog stepThis isn’t any different than what we did with fiction, which would be filed in the 800’s under DeweyEmphasize that staff is always here to help
  • Steps for a Successful Physical ConversionCalculate the Shelving NeedsConversion in OPACDivide and ConquerHave fun!
  • NicoleHow do we PHYSICALLY go from Dewey to FindIt!?
  • So, Dewey is like a snake, moving through your shelves in a continuous, numerical chain
  • And if you chop up the snake – say, swap the 200s &amp; the 800s – things get really confusing…
  • A word-based system is more like blocks that can be easily rearranged. In a word-based system, you can highlight different sections of your collection by moving them to high-traffic areas, etc. You’re also not married to one layout for eternity.I am really excited about the potential here.Making this work takes a little more planning than laying out the snake of Dewey does.
  • Calculating Shelving needs is key to this because you’re dealing with interlocking pieces instead of a snake.We did this with a lot of spreadsheets!Calculating # &amp; length of shelves = total shelfspace available per gondola/unit You want to avoid sections trailing around if possibleEstimating 10 items/foot for children’s and 8/foot for adultInclude estimate for space taken up by the signageLook at the # of items in a “neighborhood” and assume that you’ll have about 80% on the shelf(#items in a neighborhood * .80) divided by 10 items/foot = linear feet needed for that neighborhood
  • We mapped out locations for the neighborhoods in advance in order to bring similar subjects together. Some of these plans inevitably changed in the middle of conversion – certain sections took up more/less room than others, and so we needed to adjust – but it is good to have a starting place to work from.
  • Our Access Services department was able to do all of the data entry into our ILS, Milennium, in advance, so that the FindIt! “call numbers” were “turned on” the day before the branch closed for conversion.
  • NicoleThe Library closed for 2 days in order to convert our XXX NF Materials. Access Services staff calculated how long it might take to convert the collection by timing themselves with test conversions.In preparation for closure, we did a lot of shifting of materials at the branch – we had previously interfiled children’s NF with Adult, so we pulled that out. We also needed to move and shift various other sections (Adult &amp; chidlren’s fiction) in order to make a dedicated area for children’s NF to live in.
  • NicoleDivide and ConquerThe Library closed for 2 days in order to convert our XXX NF Materials.On the day of conversion, Access Services gave staff lists to pull with Dewey number and new FindIt! call numbers, along with sheets and sheets of stickers. Staff pulled and relabeled every single nonfiction print title in the branch!
  • NicoleObviously, this was a lot of work. We had XX people working over the course of 2 days.We had “exceptions” piles – titles that we thought were incorrectly classified, etc. We had a LOT of TAPE!
  • NicoleWe tried to make it fun – Rotated who got to be DJ FindIt! and said that it was perfectly fine for people to start dancing.We fed people A TONAnd encouraged breaks when needed.We finished on time!
  • NicoleImproved signage was an important part of the project as well and that came in the following weeks. We’re still looking for an improved solution for the shelf markers.
  • Popular MaterialsLogical FlowNew BooksEvaluate!
  • Nicole FeedbackSo this is what the patron response was like: CRICKETSWe surveyed patrons again after implementation, and the response was pretty much like, yeah, cool, OK. The only negative feedback I received was from retired librarians and other adults who knew Dewey really well. In speaking with woman, who was frustrated with the change, I said, “It sounds like you know Dewey really well; most people don’t.” And it kind of blew her mind, like, “Oh, other people’s experience is different from my own…” She was much more understanding after that. Our Friends of the Library were very supportive – again, only the retired librarians really had questions. Portola Valley is a pretty affluent Silicon Valley community that likes to be cutting edge – the Town Center is LEED platinum, etc. – so the idea of being “the first in California” and among about two dozen public libraries nationwide to implement a word-based cataloging system appeals, and we’ve had patrons praise us for “trying something new!” The comments from children have been great – One little boy told us, “When I go to a section…BAM it’s right there…Easy” Max, a Portola Valley Library userThe biggest lesson we’ve learned I think is that this kind of change can be challenging for staff, but on the whole, the public does not care all that much.
  • I can see how it might be tricky when a book can be classified in multiple locations.Casseroles do not belong in bakingEating Animals by Jonathan SafranFoer is under Cooking Vegetarian. This book is not a cook book or about cooking. I’m still unconvinced as to why stripping off Dewey is necessary—it seems that prominent signage could be added to existing Dewey-ordered collections and encourage browsing.It’s nice for a little branch, but I can’t see it working at a big branch
  • I wanted to share FindIt! circulation statistics with you!  This info is for May &amp; June of 2013, in comparison with May &amp; June 2012.  Overall, we&apos;re seeing about a 4% increase in the circulation of all nonfiction books (Adult; Adult New; Juvie) over last years&apos; stats.  There&apos;s a 38% increase in the circulation of our older nonfiction books, as well as a 26% increase in circulation of our children&apos;s nonfiction books. New adult nonfiction circulation has taken a big drop and circulation is less than half of what it was last year.Given that circulation is dropping for the system as a whole, a 4% increase in Nonfiction Circulation overall is pretty meaningful.  I would love to continue to push this number up -- please share any ideas you have for promoting our collections!
  • San Carlos reopeningNext library TBDPR
  • Nicole
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  • Sandy
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  • Cla find itvdeweytherumbleinsanmateocounty

    1. 1. FindIt! Vs. Dewey The Rumble in San Mateo County
    2. 2. •Why •Translation Key •Implementation •Next steps •Q&A
    3. 3. Photo Credit: TechnoLibrary
    4. 4. Why? •Increase Access! •Increase Circulation! •Popular Materials Collection •Working with Shrinking Resources •Enable Self-Service and
    5. 5. How many of your friends know Dewey by heart?
    6. 6. Photo Credit: Nicole Pasini
    7. 7. Core Library Values •Access to information •“Save the time of the reader” •“The library is a growing organism”
    8. 8. 2009 Library Journal Survey •66% “felt intimidated” •63% “want to go straight to the right shelf”
    9. 9. Reality •Fiction gets checked out more than nonfiction •Fiction does have a Dewey call number – Literature,
    10. 10. 2013 v. 1876 •More seats in libraries! •Friendly environments! •Non-print materials! •Noise! • “We want it now!”
    11. 11. 2012-2013 Strategic Initiative “Promote self-sufficiency, discovery and overall satisfaction by arranging and presenting easily accessible library collections”
    12. 12. Destination Libraries: “Create welcoming spaces that promote a sense of community pride and facilitate customer centered services”
    13. 13. Initial reactions of a cataloger •What??!!! •How do people find a needle in a haystack? •How about granularities? Focus: a BROWSING collection
    14. 14. DDC vs. LC vs. FindIt! Not much difference in the appropriate context •The good •The bad •The ugly
    15. 15. DDC vs. LC vs. FindIt! No system is perfect. The key is to apply it consistently.
    16. 16. Learning Curve? FindIt! <60 pages Vs.
    17. 17. Time-saver for Catalogers and Patrons DDC FindIt! 914.2 TRAVEL / EUROPE / ENGLAND 914.3 TRAVEL / EUROPE / GERMANY 914.4 TRAVEL / EUROPE / FRANCE 914.5 TRAVEL / EUROPE / ITALY 914.6 TRAVEL / EUROPE / SPAIN 914.9024 TRAVEL / EUROPE / NETHERLANDS
    18. 18. The Project •To develop two translation keys: Juvenile & Adult / YA •To convert English nonfiction print only
    19. 19. Other Word-based Systems •Visited Anythink in 2011 •“WordThink” system is based on BISAC (Book Industry Standards and Communications) subjects
    20. 20. Other Word-based Systems Tried BISAC on 28,000+ titles •OCC022000 BODY, MIND & SPIRIT / Afterlife & Reincarnation •OCC038000BODY, MIND & SPIRIT / I Ching •OCC023000B BODY, MIND & SPIRIT / Supernatural •OCC025000 BODY, MIND & SPIRIT / UFOs & Extraterrestrials
    21. 21. Other Word-based Systems •Consulted Maricopa Public Library’s translation keys •Used as a model
    22. 22. Developing FindIt!
    23. 23. Team Work •Developed the keys on top of day-to-day work and projects •Looked at every title and sorted it •Massaging the (sub)categories and scope
    24. 24. Something to Remember Deadlines: You need to be able to say, “This is good enough,” and “It’s a living document.”
    25. 25. Developing FindIt! Challenges—Test of knowledge Wonderful Worms by Linda Glazer •JUVENILE NONFICTION / Animals / Insects, Spiders, etc. (BISAC) •J INSECTS / WORMS / SLUGS •J INSECTS
    26. 26. Developing FindIt! Challenges: Subcategorization •No more than approx. 150 titles in a subcategory for browseability •At least 20 titles in order to
    27. 27. Developing FindIt! Challenges: Subcategorization e.g., Titles on making baby food or cooking with children •COOKING / CHILDREN [Oh, NO!!!] •LIFE / PARENT / COOKING
    28. 28. Photo Credit: Willem Velthoven
    29. 29. Photo Credit: Katherine Donaldson
    30. 30. Photo Credit: Dermot O'Halloran
    31. 31. Developing FindIt! Worked with vendors (outsourcing) •RFQ •Character and line limits on spine labels, spelling & “Cuttering,” •SELFHELP
    32. 32. Photo Credit: srietzke
    33. 33. Photo Credit: PSParrot
    34. 34. Committee’s Role Pacific Library Partnership Innovation & Technology Grant
    35. 35. Committee’s Role
    36. 36. Committee’s Role •PR/Marketing •Preparing SMCL Staff •Signage •Participate in Conversion •Evaluation
    37. 37. At Portola Valley Library •Weed, weed, weed! •Update on committee’s work •Prepare Staff
    38. 38. Steps to a Successful Conversion •Calculate the Shelving Needs •Conversion in OPAC •Divide and Conquer •Have fun!
    39. 39. Photo Credit: The Ernst Mayr Library
    40. 40. Photo Credit: DonkeyHotey
    41. 41. Photo Credit: ladybugbkt
    42. 42. Photo Credit: TechnoLibrary
    43. 43. View Staff Reaction Video on YouTube
    44. 44. Shelving •Popular Materials •Logical Flow •New Books •Evaluate
    45. 45. Photo Credit: w3i_yu
    46. 46. Systemwide Staff • SDD Presentation (Pull Pictures) • FAQ I & FAQ II
    47. 47. FindIt! Vs. Dewey 1800 1600 1400 1200 1000 800 600 400 200 0 May & June 2013 May & June 2012 Juvie NF - Adult NF - New Adult TOTAL NF: NF -
    48. 48. Next Steps
    49. 49. Lessons Learned • • • • • • Communicate! Look to other Libraries Communicate! Be flexible Communicate! Timeline & timing
    50. 50. Pilot Staff – Thank You! Charlotte Bradshaw Ida DaRoza Fred Pohlmann Mary Castle Rosemary Jorde Katie Sanderson Maria Chiochios Michael Lambert Amanda Schukle Stephanie Conrad Michelle Loomis Nancy Vander Lans Sabrina Davies Angela Luis Janice Wakimoto Anne-Marie Despain Natalie Mallett Sandy Wee Radha Rangswamy Ana Marcelo Kat Wiszowaty Robert Esparza Sherry Markow Lily Yao Marie Fong Rosa Martinez Kat Wiszowaty Tom Fortin Rachel McDonnell Lily Yao Millie Harris Tessa Noriega Nicole Pasini Dan Bettencourt
    51. 51. Thank You Wen-Ling Lu, Cataloger @San Mateo County Library lu@smcl.org Nicole Pasini, Portola Valley/Woodside Branch Manager @ San Mateo County Library pasini@smcl.org Sandy Wee, Library Services Manager, Access Services @ San Mateo County Library wee@smcl.org Unless otherwise noted, all photos are property of San Mateo

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