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Report Writing: Basic- The Structure and Components

Report Writing: Basic- The Structure and Components

Report Writing: Basic- The Structure and Components
Report Writing: Basic- The Structure and Components

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Report Writing: Basic- The Structure and Components

  1. 1. Name of Institution 1 Amity University NOIDA (Communication Skills) Semester: III Communication Skills Module IV: Report Writing Purpose and Scope of a ReportPurpose and Scope of a Report Fundamental Principles of ReportFundamental Principles of Report WritingWriting Project Report WritingProject Report Writing Summer Internship ReportsSummer Internship Reports
  2. 2. Name of Institution 2 A Report is a formal communication, written for a specific purpose; it includes a description of procedures followed for collection and analysis of data, their significance, the conclusions drawn from them, and recommendations, if required. A Report is a formal communication, written for a specific purpose; it includes a description of procedures followed for collection and analysis of data, their significance, the conclusions drawn from them, and recommendations, if required. DefinitionDefinition Amity University NOIDA (Communication Skills)
  3. 3. Name of Institution 3 TypesTypes REPORT WRITTEN REPORTWRITTEN REPORT ORAL REPORTORAL REPORT INFORMAL REPORT INFORMAL REPORT FORMAL REPORTFORMAL REPORT Routine ReportsRoutine Reports Interpretive ReportsInterpretive Reports Informative ReportsInformative Reports Routine Reports Examples: Laboratory Reports, Progress Reports, Inventory Reports, Inspection Reports, Annual Confidential Reports of Employees, etc. Amity University NOIDA (Communication Skills)
  4. 4. Name of Institution 4 Fundamental Principles of Report WritingFundamental Principles of Report Writing • Formal Written Communication • Specific Purpose and Defined Audience/Reader • Procedures of Collection and Analysis of Data are described • Data is Organized • Discussion and Description • Documentation of An Incident, Process, Interpretation, or Strategy etc. Amity University NOIDA (Communication Skills)
  5. 5. Name of Institution 5 Purpose and Scope of a ReportPurpose and Scope of a Report  In simple words, Report comes into existence when we have an event to be carried back to someone who was not there.  It is usually an answer to a question/hypothesis or a demand from some other person for information. ImportanceImportance Fundamental Principles of Report WritingFundamental Principles of Report Writing Amity University NOIDA (Communication Skills)
  6. 6. Name of Institution 6 StructureStructure• Cover • Frontispiece • Title Page • Copyright Notice • Forwarding Letter • Preface • Acknowledgements • Table of Contents • List of Illustrations • Abstract and Summary Front Matter Amity University NOIDA (Communication Skills)
  7. 7. Name of Institution 7 StructureStructure Main Body • Introduction • Methodology • Discussion and Description • Conclusions • Recommendations Amity University NOIDA (Communication Skills)
  8. 8. Name of Institution 8 StructureStructure Back Matter • Appendices • List of References • Bibliography • Glossary • Index Amity University NOIDA (Communication Skills)
  9. 9. Name of Institution 9 Project Report WritingProject Report Writing Technical Reports/Project Reports/ Reports in JournalismTechnical Reports/Project Reports/ Reports in Journalism A Written statement of the facts of a situation, project, assignment or test; how these facts were ascertained; their significance; the conclusions that have been drawn from them; the recommendations that are being made. Amity University NOIDA (Communication Skills)
  10. 10. Name of Institution 10 Summer Internship ReportsSummer Internship Reports TWO FORMS: •WPR – Work Progress Report •Final Project Report Amity University NOIDA (Communication Skills)
  11. 11. Name of Institution 11 Module IV: Report Writing Purpose and Scope of a ReportPurpose and Scope of a Report Fundamental Principles of ReportFundamental Principles of Report WritingWriting Project Report WritingProject Report Writing Summer Internship ReportsSummer Internship Reports Amity University NOIDA (Communication Skills)
  12. 12. Name of Institution 12 • What is a Report? • What are the main Features/Characteristics of Report? • Discuss the Structure of a Report/Project/Term Paper/Research Project. • Explain the Guidelines given for the various components of a Report. Book Suggested: Business Correspondence and Report Writing by R C Sharma & Krishna Mohan Parveen Kumar pkumar12@amity.edu Amity University NOIDA (Communication Skills)

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