F & A D R E A M I T Baasansuren Burmaa


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  • Mega Mongolia: DREAM IT
  • F & A D R E A M I T Baasansuren Burmaa

    1. 1. D evelopment R esearch to E mpower A ll M ongolians through I nformation and Communications T echnology Baasansuren Burmaa PAN All Meeting Finance and Administration clinic Penang, Malaysia 13 June, 2009
    2. 2. What is the DREAM IT project? <ul><li>The “DREAM IT” Mega Mongolia project is a holistic country program that </li></ul><ul><li>focuses researchers on the inter-relationships of policy, innovation, and </li></ul><ul><li>the socio-economic effects of ICT and how these aspects of ICT are </li></ul><ul><li>interdependent in making positive contributions to the country’s </li></ul><ul><li>development process. </li></ul><ul><li>Objectives: </li></ul><ul><li>The main objective of the “DREAM IT” Mega Mongolia project is to contribute to </li></ul><ul><li>development solutions in Mongolia by visibly and concertedly informing, influencing, and </li></ul><ul><li>impacting on the ICT4D scene in Mongolia through a sustained series of ICT research </li></ul><ul><li>project interventions that relate to: </li></ul><ul><li>Policy research (build evidence and promote dialogue to inform policies) </li></ul><ul><li>Applied research (pilot ICT innovations to meet specific needs of Mongolian stakeholders) </li></ul><ul><li>Socio-economic research (acquire understanding of the socio-economic effects of ICTs applied on Mongolian communities) </li></ul>DREAM IT project
    3. 3. Project framework and Current subprojects
    4. 4. Two levels: <ul><li>Umbrella level </li></ul><ul><li>- Coordination </li></ul><ul><li>- Cooperation </li></ul><ul><li>- Networking </li></ul><ul><li>- Research management </li></ul><ul><li>- Capacity building </li></ul><ul><li>- Monitoring and evaluation </li></ul><ul><li>- Communicating for policy/practice influence </li></ul><ul><li>Sub-project level </li></ul><ul><li>- Sector-specific ICT problems and issues (health, education, government, environment and etc.) </li></ul><ul><li>- Also future subprojects to be developed to address needs and gaps as identified. </li></ul>DREAM IT project
    5. 5. Project team: <ul><li>Umbrella level </li></ul><ul><li>Project Board: (i) Project Director (ii) CEO of Datacom, (iii) Project Leader (iv) Project Administrator (v) Other 3 Board members </li></ul><ul><li>Subproject level </li></ul><ul><li>Six subprojects involves: </li></ul><ul><li>- 30 researchers </li></ul><ul><li>- 9 ICT consultants (2 international consultants) </li></ul><ul><li>- 18 sector-specific consultants (psychological counsellor statisticians, economists, lawyer, teachers, business analysts) </li></ul><ul><li>- 10 technical staff (software developers, architects webmaster) </li></ul><ul><li>- 18 support staff (data encoding and inputting, research assistants) </li></ul>DREAM IT project
    6. 7. Subprojects: <ul><li>Online psychological service for health professionals - Health Sciences University of Mongolia (January 2009 – June 2010) </li></ul><ul><li>Blended Technology Education Project (BTEP): Using Technology to Level the Education Playing Field in Mongolia – Education channel TV (January 2009 – December 2009) </li></ul><ul><li>Curriculum development of University Computing and ICT Education in Mongolia - National University of Mongolia (January 2009 – December 2010) </li></ul><ul><li>GES Information System to motivate reliable business relation for Gobi eco-system – JEMR Co. Ltd. (January 2009 – December 2009) </li></ul><ul><li>Improving the Responsiveness and Efficiency of Public Sector’s Information Services Provision in Mongolia - Cabinet Secretariat of the Government of Mongolia (January 2009 – December 2009) </li></ul><ul><li>Engaging citizen participation in the Parliamentary legislative process - Secretariat of the Parliament of Mongolia (January 2009 – December 2009) </li></ul>
    7. 8. Training programs: <ul><ul><li>Project management and Financial administration (22-23 April, 2009) </li></ul></ul><ul><ul><li>Social science research methods (26-30 May, 2009) </li></ul></ul><ul><ul><li>Online collaboration tool (dotProject) and Web 2.0 technologies (5 June, 2009) </li></ul></ul><ul><ul><li>Communications for influence on policy and practice </li></ul></ul><ul><ul><li>Research writing and publication </li></ul></ul><ul><ul><li>Evaluation methods </li></ul></ul><ul><ul><ul><li>Utilization focus evaluation (UFE) </li></ul></ul></ul><ul><ul><ul><li>Outcome mapping (OM) </li></ul></ul></ul><ul><ul><ul><li>Gender analysis (GEM) </li></ul></ul></ul>DREAM IT project
    8. 9. Current phase: <ul><li>Past: </li></ul><ul><li>The project is kicked off and into its sixth month. </li></ul><ul><li>Three training workshops held. </li></ul><ul><li>Subprojects submitted financial and inception reports. Q2 technical reports to be submitted. </li></ul><ul><li>Research design of subprojects revised. Literature review and baseline study. </li></ul><ul><li>The project portal www.dreamit.mn with Web 2.0 technology is launched. </li></ul><ul><li>Online collaboration tool dotProject is used. </li></ul>DREAM IT project
    9. 10. Current phase: <ul><li>Upcoming: </li></ul><ul><li>Call for New Proposal abstracts and selection of new subprojects </li></ul><ul><li>National seminar and official launch of the project for public and media </li></ul><ul><li>Monitoring and Evaluation plan </li></ul><ul><li>Three more training workshops </li></ul>
    10. 11. Project administrative tool <ul><li>Online collaboration tools Basecamp at the project development phase, until 5 June 2009 </li></ul><ul><li>Dotproject - open source online collaboration tools and Project Management application, since 5 June 2009 </li></ul><ul><li>Consistent user interface; </li></ul><ul><li>Project Management functionality is not same as another CMS; </li></ul><ul><li>Open source / free usage. </li></ul>DREAM IT project
    11. 12. <ul><li>Dotprojects: </li></ul><ul><li>At the umbrella level, project board members can use the system to setup the tasks required to be performed and then: </li></ul><ul><li>Set up some limited dependencies; </li></ul><ul><li>Set up project milestones; </li></ul><ul><li>Use status information provided by project members to manage project deliverables and schedules; and </li></ul><ul><li>Record basic project information such as statements of requirements, indicated budgets and so on. </li></ul><ul><li>Assign the required tasks and dates; </li></ul><ul><li>Assign human resources to perform the project activities; </li></ul><ul><li>At the subproject level, subprojects team can then use the system to: </li></ul><ul><li>Update their progress on task and create log entries to advise other project members of the status of tasks; </li></ul><ul><li>Manage their workload by using a variety of different views of project and project tasks; </li></ul><ul><li>Access and/or create files and supporting documentation generated against projects and/or tasks; </li></ul><ul><li>Discuss issues with other project members via forums; </li></ul><ul><li>Manage diaries for task and or events. </li></ul>
    12. 13. Dotprojects: FILE NAMING OF QUARTETLY REPORT <ul><li>We have a file naming protocol, otherwise known as a standardization of abbreviations. </li></ul><ul><li>The file naming must be consistent, as the following examples illustrate. </li></ul><ul><li>For example: The First Quarterly Report of the subproject 1 </li></ul><ul><li>SP1 = Subproject 1 </li></ul><ul><li> 1Q09 = First Quarterly Report </li></ul><ul><li>V1e = Version 1, English </li></ul><ul><li>Description: </li></ul><ul><li>SP1 1Q09 Draft </li></ul><ul><li>SP1 1Q09 Draft, comment by Board </li></ul><ul><li>SP1 1Q09 Draft, comment by Leader </li></ul><ul><li>SP1 1Q09 Final report </li></ul>
    13. 14. <ul><li>Dotprojects: Reports Available at the Dotprojects </li></ul><ul><li>Tasks sorted by user - This report shows the tasks allocated to each project team members. </li></ul><ul><li>Overdue - Tasks currently overdue </li></ul><ul><li>Project Statistics - Project Statistics, describing task statuses. </li></ul><ul><li>User performance - Report that shows the amount of hours worked by a user against those allocated in tasks </li></ul><ul><li>Overall Report - Gives an overall snapshot of all projects Upcoming - Tasks to be completed in next week </li></ul><ul><li>Allocated user hours - This report shows how many hours a user has allocated in the specified period of time. </li></ul><ul><li>Tasks end date - View the task's end date (real and theoretical) </li></ul><ul><li>Task List - View the Projects Task List </li></ul><ul><li>Completed - Tasks completed in the last week </li></ul><ul><li>Task Log - View the user task logs </li></ul>
    14. 15. Dotprojects: Umbrella and Subprojects
    15. 16. Dotprojects: View Projects
    16. 17. Dotprojects: Gantt chart
    17. 18. Recommendations for starting new projects <ul><li>To build a strong networking between accountants of umbrella and subprojects </li></ul><ul><li>To have detailed action plan (reflecting with budgets) from the subprojects at the proposal submission stage </li></ul><ul><li>To reflect more detailed TOR of project team members at the MGC, as one important element of accountability is MGC </li></ul><ul><li>To set up a strong project administration and management tools/Track Record </li></ul><ul><li>Financial and Administrative Procedures Manuals </li></ul><ul><li>Qualifications of Financial Staff </li></ul><ul><li>Due to the transparency, to strive to improve awareness and distribute more detailed information about IDRC administration procedure at the earlier stage of subprojects’ proposal submission </li></ul>