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Technical Writing For Instructors


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This is brief overview on some technical writing tips to use working in Word 2007

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Technical Writing For Instructors

  1. 1. Technical Writing for Instructors By Pam Rose
  2. 2. Objective and Overview <ul><li>For instructors to know and understand the basics of technical writing. </li></ul><ul><li>To be able to construct and write, enhance, and develop your own training material without pulling your hair out, or throwing the computer! </li></ul><ul><li>To competently write documentation that includes basic understanding of style, and grammar and will require minimal edit and instruction from the technical writing group. </li></ul>
  3. 3. Objective and Overview <ul><li>Copy and Paste </li></ul><ul><li>Templates and Styles </li></ul><ul><li>Page Breaks </li></ul><ul><li>Save me Doc! </li></ul>
  4. 4. Copying from Other Sources This is not Plagiarism!
  5. 5. Step 1 Verify the content: Check that there are no hyperlinks, incorrect grammar, misspelled words or references to items that should not be there.
  6. 6. Step 2 Copy the document in segments or pages. You will less likely bring in hidden HTML formats if you do a section at a time.
  7. 7. What’s Wrong with this Picture? By turning on the Paragraph Marks you can see the HTML you brought with you from the web site.
  8. 8. Step 3 <ul><li>Paste special and select the Unformatted Text option. This will clear the formatting and allow you to apply the correct styles. </li></ul>
  9. 9. Templates and Styles
  10. 10. Add the Template to Your Favorites
  11. 11. You Got Style! <ul><li>You should also activate the Paragraph Marks! </li></ul>To activate Styles, Within the Home tab, click the small box in the bottom right hand corner of Styles box.
  12. 12. Page Breaks
  13. 13. To Separate a Page Within the Topic <ul><li>Click the Insert Tab and click the Page break icon. </li></ul>
  14. 14. Simple Page Break <ul><li>It puts in a simple page break as you see used to separate page 6 and 7 in this document. </li></ul>
  15. 15. You Want to Add a Report? <ul><li>You need to show the report between two portrait pages. How do I make the report page landscape ? </li></ul>
  16. 16. Columns or Tabs <ul><li>Columns move when trying to edit pages. Don’t use columns. </li></ul><ul><li>Instead use a table </li></ul>
  17. 17. Save Me Doc!
  18. 18. Doc or Docx? When saving your document as Word 97-2003 you should save it as a .doc If you want to save it as a Word 2007 document, save it as a .docx. This is where you can make your default settings.
  19. 19. You Have Mastered Technical Writing 101! Good Luck Instructors!