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20190121 orphan works_peter_catrie

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Orphan works or works for which the rightsholders are unknown or cannot be located, are a huge challenge for heritage institutions who want to make their collections available. Peter Catrie of the Royal Library of Belgium presents the tools (the enDOW diligent search website and the EU Orphan Works Dattabase) which were developped to support heritage institutions to register their collections as orphan works and subsequently make them available online legally.

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20190121 orphan works_peter_catrie

  1. 1. Digitizing orphan works in libraries & cultural heritage institutions Peter Catrie
  2. 2. Intro: orphan works • Orphan works? • The problem of orphan works: cultural heritage, mass digitization and unknown rightholders … • Scale: some facts and figures + number on the increase • Causes: copyright terms & no registration formalities …
  3. 3. orphan works • Unknown author, or deceased with no locatable heirs • Date of death? • Company ceased trading or merged • Work itself may include other works …
  4. 4. Solutions >> The European directive: common rules, diligent search and the orphan works database >> two tools >> methodology
  5. 5. Two tools • http://diligentsearch.eu/ https://euipo.europa.eu/ohimportal/nl/web/observatory/orphan- works-db
  6. 6. Implementation • >> 1. Identify orphan works in ongoing or finished digitisation projects (contact the person in charge at the start): unknown author, author without information • >> 2. Search the catalogue(s) for extra information • >> 3. Document your diligent search • >> 4. Record orphan work in the database
  7. 7. EnDOW diligent search flowchart
  8. 8. Diligent search (diligentsearch.eu) >> Choose language (only English), type of work (written, phono, av) >> Answer questions about: publishing houses, author(s) >> Add your sources on the right side and … save search (and pdf!)
  9. 9. Intro: terminology database • ‘Beneficiary users’ = institutions (libraries,museums, archives, …) holding orphan works in their collections • Competent national authority (one institution per country) • Beneficiary users record their information with their account. The competent national authority will forward the pending orphan works into the database
  10. 10. Use of database 1. How to record an orphan work 2. How to search for orphan works
  11. 11. Recording an orphan work • Stap 1: descriptive information: • a) record number, identifier, main work not orphan, title, alternative title, description, category • b) publication/broadcast/country of production, not published/not broadcast, dates of publication, publisher/broadcaster/producer, language of publication
  12. 12. • C)ISN/ISN-type • D) information about rightholders
  13. 13. Recording an orphan work • Step 2: embedded/Incorporated works • Step 3: orphan work status: (partial/no orphan work) , main work is not orphan, member state of diligent search • Step 4: use of an orphan work : organisation, project, webpage
  14. 14. Step 1: Descriptive information
  15. 15. Searching the database • Simple • Advanced
  16. 16. Advanced Search
  17. 17. View details Choose columns

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