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20170908 digital dreams_pi_ds_in_memory_institutions


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Challenges implementing persistent URI's in memory institutions - Following an assessment of their online catalogues and web applications, the Flemish Art Collection started the implementation of persistent URI's for collection objects in ten partner memory institutions. The project followed recommendations from CIDOC and ISA, creating persistent URI's for about 35.000 works of art in seven different museums, but also for the corresponding images, curators, artists and subjects.

This presentation discusses the process of identifying 35.000 unique objects with persistent URI’s, how they were made reusable via Wikidata, but also how we ran into a series of issues engaging memory institutions recording URI's in their systems, keeping them up-to-date and eventually using them in their daily collection management work.

Speakers: Alina Saenko (PACKED vzw) / Bert Lemmens (PACKED vzw)

Published in: Art & Photos
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20170908 digital dreams_pi_ds_in_memory_institutions

  1. 1. Challenges of implementing Persistent URI's in memory institutions Alina Saenko | @PACKEDvzw Digital Dreams 08.09.2017
  2. 2. Memory institute as an online knowledge source 1. access to trustworthy and up-to-date information 2. via a permanent and a stable channel basic condition
  3. 3. Problem 1: Linkrot gareta-van-eyck
  4. 4. Problem 2: Unambiguous identification of things online Mona Lisa Monna Lisa La Joconde La Gioconda Portrait de Mona Lisa, (1479-1528); dite La Joconde Inv . nr. 799 ... ???
  5. 5. Solution: you need better links! > this is not just a ‘technical issue’ > it is actually a question of management of: - ‘online inventory numbers’ of your collection - a stable channel that you use to publish data and images of your collection items
  6. 6. Solution: you need better links! > Persistent URI - a stable webadres - specific rules for syntax - assigned and managed by the memory institution itself - gives an opportunity for the (internal and external) users to link to objects in a sustainable way
  7. 7. 2014
  8. 8. 2016
  9. 9. 2016 new website and CMS > new link to this object> 2019 again a new website? > again ‘Page not found’? > not a trustworthy source
  10. 10. Resolver Persistent URI resolves to ...
  11. 11. What do you have to do? 1. Make URI’s for your objects following the rules
  12. 12. http://obligatory [domain]/ obligatory [type object]/ optional [type document]/ optional [identification number]/ obligatory [parameter] optional http://obligatory obligatory work/ optional representation/ optional ABC-3546/ obligatory 1280x720optional What do you have to do? 1. Make URI’s for your objects following the rules
  13. 13. 2. Install and manage a ‘resolver’ tool What do you have to do?
  14. 14. API collection management systeem Resolver Wikidatamobiele apps website pURI URL(HTML) pURI pURI Online catalogue API DAM systeem URL(HTM L) URL(HTML) ICTData manager
  15. 15. ‘Persistent identification’ projects (2013-2016) KMSKA Vlaamse Kunstcollectie portal Groeningemuseum MSKGent Collectie Vlaamse Gemeenschap Lukasweb images
  16. 16. http://lukas d/001004 data/78654 http://msk.b e/beeld/190 7-H /BK-123 /data/1907- H http://lukasw 01004http://vkc. be/beeld/7 8654 http://CVG. be/beeld/B K-123 /data/BK-123 1: Persistent identification of artworks, images en data
  17. 17. Open source tool Example active pURI: ata/3385 2: Activating pURI’s via the resolver-tool
  18. 18. RKDartists, Getty AAT, Iconclass, Wikidata, VIAF, ODIS, Geonames ... 3. Enrichment of your data via external knowledge sources
  19. 19. 4. ‘Data manager’ manual (in dutch) atie:Hoe_word_ik_data-uitgever%3F
  20. 20. 5. Publishing pURI’s online via Wikidata atie:Linked_Open_Data_publicatie_m et_Wikidata :Flemish_art_collections,_Wikidata_a nd_Linked_Open_Data
  21. 21. 6. Sustainable links between different collections,_archieven_en_publicaties Pilotproject: KIK-IPRA - Groeningemuseum >>
  22. 22. 7. Best Practice Guide for persistent URI’s in the cultural heritage sector licatie:Best_practice_gids_voor_pe rsistente_URI%E2%80%99s_in_cu ltureel_erfgoedsector
  23. 23. Why do you need pURI’s? - Other institutions online try to be a knowledge source instead of you > Take matters in your own hands! (advice of CIDOC)
  24. 24. Why do you need pURI’s? - A sustainable link to your data and images for every object => you are a trustworthy and well known source of information - An easy and transparent way of spreading correct information about objects in your collection => more and more correct information online => your duty and a contribution to the fight against fake news! - You can also benefit: semi-automatically enrichment of your own data with additional information from other sources
  25. 25. Lessons learned: 1. At first sight the matter seems ‘too technical’ > but actually it is about managing your ‘online inventory number’, so do not just hand it over to your ICT 2. No ‘digital mindset’ in the organisations > digital infrastructure is of great importance to the institutions (everything works via digital systems, but there is nobody in-house that is responsible for the overall management of different digital platforms) 3. IT as an external service > you only get the standard package (mail, server), and it is very hard to get more personalized services and platforms, like your own persistent URI’s
  26. 26. Lessons learned: 4. Project-based results are still not a part of structural working of the partner-institutions > the follow-up by Packed vzw is dependent on subsidy from the government >> project-based working is not sustainable 5. The cultural sector is too much dependent on the providers of collection management systems and is unable to ask for better platforms and give more criticism 6. Resolver-tool for persistent URI’s: open source vs. external IT-service provider > it’s hard to create a community around an open source tool > the choice of decentralized approach in a specific context
  27. 27. More information about the PID-projects and the results:,_arc hieven_en_publicaties
  28. 28. Thank you! Alina Saenko | @PACKEDvzw Digital Dreams 08.09.2017