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Efpl [repaired]


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Efpl [repaired]

  1. 1. THE PHASES OF A MEETING<br />Opening the meeting<br />Noting the attendees and the quorum <br />(Nominating the secretary, Accepting the minutes of the previous meeting)<br />Accepting the agenda<br />Notices<br />Discussing the topics/items <br />Any Other Business (AOB)<br />Deciding on the date of the next meeting<br />Ending the meeting <br />
  2. 2. THE ROLES IN A MEETING<br />A chair(person) – leading the discussion<br />A secretary – taking the minutes <br />Attendees <br />(Facilitator – keeps the discussion and decision-making process moving along, not involved in the content of the meeting<br />(Timekeeper – reminds the chair when the time is almost up for an item on the agenda)<br />
  3. 3. Good Meetings<br />1. The purpose of the meeting and the agenda is clear and made know to the participants.<br />2. Good timing. Start and end on time.<br />3. The meeting room is big and comfortable.<br />4. The agenda is the first priority.<br />5. The Chairman knows how to conduct a meeting. He has good sense of time and measure.<br />6. The minutes are written down by the appointed secretary.<br />
  4. 4. Bad Meetings<br />1. The agenda is poorly planned. <br />2. Meetings are not well prepared.<br />3. Meetings start late.<br />4. Meetings run out of time. <br />5. Participants do not follow the agenda.<br />6. Meetings end with no decisions taken.<br />