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7 Steps to


   Jim Kendrick, CMC
    P2C2 Group, Inc
 kendrick@p2c2group.com


                    SMARTER CPIC® is a Ser...
You’ve seen CPIC change…
• CPIC’s early activity concentrated on
  individual projects
• Today’s emphasis is much broader:...
New Focus: Enterprise CPIC
EXAMPLE:

           OMB has told GAO that individual
           agencies are responsible for c...
OMB Now Focuses More on the Agency
               OMB’s Own Training Materials State:


• OMB assesses –
   – the “health”...
Our Conclusion
The old solutions and tools won’t
get you where you need to go.




                                       ...
One Solution: SMARTER CPIC                                                                    SM




                     ...
Solve CPIC at the Enterprise Level
              Many Decisions Are Agency-Wide

•     Mission and Program Objectives
•   ...
Manage CPIC for Compliance and Scores
               Manage for Success!
• Manage your IT portfolio to score well -- both
...
Manage CPIC for Compliance and Scores
             Focus on Line-of-Sight Governance




                        h
       ...
Automate the CPIC Process
                                   Checklist
! Define automation requirements for both
  portfol...
Automate the CPIC Process
             Tips for Better CPIC Automation
1. Keep the tools and CPIC process easy to
   use s...
Review and Correct Continuously
                         Avoid Surprises!

Why wait to be surprised by a
formal Exhibit 30...
Review and Correct Continuously
                       Thought Starters
ACTION                             BENEFIT
Break d...
Transform Programs and IT with E-Gov
                     Federal CPIC Has a Broad Agenda




                            ...
Transform Programs and IT with E-Gov
               CPIC Enables Transformation Beyond IT

  • Making government more acce...
Empower Your Team
            Enterprise CPIC Energizes Projects

Empower your entire team with:

• Access to agency-wide ...
Empower Your Team
              6 Freedoms of Enterprise CPIC
1. Freedom to Perform
2. Freedom to Manage
3. Freedom to Lea...
Reallocate Your Resources
                           Where’s the Money?
Most of your money is probably tied
              ...
Reallocate Your Resources
                                   Checklist

• Recover money by consolidating applications
  an...
Summary of SMARTER CPICSM
                                   SOLVE
                                   MANAGE
             ...
Consulting Support for




                      Jim Kendrick: kendrick@p2c2group.com
                               Phone...
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Smarter CPIC

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Jim Kendrick\’s presentation for a webcast on Capital Planning and Investment Control (CPIC)

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Smarter CPIC

  1. 1. 7 Steps to Jim Kendrick, CMC P2C2 Group, Inc kendrick@p2c2group.com SMARTER CPIC® is a Service Mark of the P2C2 Group, Inc.
  2. 2. You’ve seen CPIC change… • CPIC’s early activity concentrated on individual projects • Today’s emphasis is much broader: – Agency portfolio management – Transformational strategies – E-Government – Results as measured by PART reviews 2 © Jim Kendrick, P2C2 Group, Inc.
  3. 3. New Focus: Enterprise CPIC EXAMPLE: OMB has told GAO that individual agencies are responsible for correcting $22 billion of investments on the Watch List. – See GAO-05-276, April 2005 3 © Jim Kendrick, P2C2 Group, Inc.
  4. 4. OMB Now Focuses More on the Agency OMB’s Own Training Materials State: • OMB assesses – – the “health” of individual investments – the agency’s overall capital planning and investment control process – Investment and program performance – how the agency’s IT portfolio is aligned with federal programs evaluated using OMB’s Program Assessment Rating Tool (PART) 4 Source: OMB Training Materials, May 2004 © Jim Kendrick, P2C2 Group, Inc.
  5. 5. Our Conclusion The old solutions and tools won’t get you where you need to go. 5 © Jim Kendrick, P2C2 Group, Inc.
  6. 6. One Solution: SMARTER CPIC SM Solve CPIC at the Enterprise Level SOLVE Manage for Compliance and Scores MANAGE Automate the CPIC Process AUTOMATE Review and Correct Continuously REVIEW Transform Programs and IT with E-Gov TRANSFORM Empower Your Team EMPOWER Reallocate Your Resources REALLOCATE 6 © Jim Kendrick, P2C2 Group, Inc. SMARTER CPIC® is a Service Mark of the P2C2 Group, Inc.
  7. 7. Solve CPIC at the Enterprise Level Many Decisions Are Agency-Wide • Mission and Program Objectives • Alignment with PMA • Budget Priorities • E-Gov Strategy • Enterprise Architecture • Security for Infrastructure • Acquisition Strategy • Accountability for PART Results 7 © Jim Kendrick, P2C2 Group, Inc.
  8. 8. Manage CPIC for Compliance and Scores Manage for Success! • Manage your IT portfolio to score well -- both for your budget submissions and your overall e- Government scorecard. • Leverage e-Gov Scorecard - - Department of Labor models its IT Governance strategy upon quot;getting greenquot; on its e-Government scorecard from OMB, according to Secretary Patrick Pizzella, Assistant Secretary and CIO. The results have been stunning. Federal Computer Week, December 13, 2004 8 © Jim Kendrick, P2C2 Group, Inc.
  9. 9. Manage CPIC for Compliance and Scores Focus on Line-of-Sight Governance h Pat ht ig of-S - Line Infrastructure Technology Data Mission & Goals 9 © Jim Kendrick, P2C2 Group, Inc.
  10. 10. Automate the CPIC Process Checklist ! Define automation requirements for both portfolio & project management of CPIC ! Improve workflows and processes for: quot; Governance quot; Portfolio Management quot; Project Management ! Cut the paperwork and busywork ! Focus on doing IT and getting results 10 © Jim Kendrick, P2C2 Group, Inc.
  11. 11. Automate the CPIC Process Tips for Better CPIC Automation 1. Keep the tools and CPIC process easy to use so people have time to manage 2. Build databases, not just OMB 53 and 300 forms processors 3. Re-use data year-round for status tracking, briefings, multiple documents 4. Integrate collaboration and best practices with software tools 11 © Jim Kendrick, P2C2 Group, Inc.
  12. 12. Review and Correct Continuously Avoid Surprises! Why wait to be surprised by a formal Exhibit 300 when you can track the status of your investments throughout the year? With automated tools, ongoing review is possible without sentencing project managers to a life of paperwork and special reports. 12 © Jim Kendrick, P2C2 Group, Inc.
  13. 13. Review and Correct Continuously Thought Starters ACTION BENEFIT Break down CPIC into Better quality work, more detailed manageable chunks reviews quot; Market research quot; Acquisition strategy quot; Security Track all scoring and scorecard Better OMB scores, more quot;green issues lightsquot; Identify and track corrective Higher success rate actions Stop low-performing investments Invest in results 13 © Jim Kendrick, P2C2 Group, Inc.
  14. 14. Transform Programs and IT with E-Gov Federal CPIC Has a Broad Agenda Today’s CPIC Is about transforming government, not just IT. Content from http://www.whitehouse.gov/omb/egov/ 14 © Jim Kendrick, P2C2 Group, Inc.
  15. 15. Transform Programs and IT with E-Gov CPIC Enables Transformation Beyond IT • Making government more accessible and convenient • Streamlining internal business processes • Improving the quality and availability of information • Providing agency budget flexibility by reducing operating costs In some cases, the costs of e-Gov could be borne by savings gained through organizational & workflow changes. 15 © Jim Kendrick, P2C2 Group, Inc.
  16. 16. Empower Your Team Enterprise CPIC Energizes Projects Empower your entire team with: • Access to agency-wide best practices and standard text • Collaboration • Databases that provide re-usable information for all lifecycle requirements • Automated work flow • Ongoing reviews and feedback 16 © Jim Kendrick, P2C2 Group, Inc.
  17. 17. Empower Your Team 6 Freedoms of Enterprise CPIC 1. Freedom to Perform 2. Freedom to Manage 3. Freedom to Learn 4. Freedom to Collaborate 5. Freedom to Know What's Expected 6. Freedom to Take Responsibility 17 © Jim Kendrick, P2C2 Group, Inc.
  18. 18. Reallocate Your Resources Where’s the Money? Most of your money is probably tied 80 up in the EVALUATE phase of the CPIC process: 70 60 Ownership costs, such as operations, 50 maintenance, including service contracts, and disposition, can easily 40 consume as much as 80 % of the total life-cycle costs. 30 20 Source: Capital Programming Guide, Supplement to Part 7 of Circular A- 10 0 Select Control Evaluate 18 © Jim Kendrick, P2C2 Group, Inc.
  19. 19. Reallocate Your Resources Checklist • Recover money by consolidating applications and systems • Move money away from low-performing investments • Share costs by partnering with other agencies • Transfer costs to other public or private organizations • Recover money from agency budget by streamlining business operations 19 © Jim Kendrick, P2C2 Group, Inc.
  20. 20. Summary of SMARTER CPICSM SOLVE MANAGE AUTOMATE REVIEW TRANSFORM EMPOWER REALLOCATE 20 © Jim Kendrick, P2C2 Group, Inc. SMARTER CPIC® is a Service Mark of the P2C2 Group, Inc.
  21. 21. Consulting Support for Jim Kendrick: kendrick@p2c2group.com Phone: 301-942-7985 www.p2c2group.com P2C2 Group, Inc. 4101 Denfeld Avenue Kensington, MD 20895 21 © Jim Kendrick, P2C2 Group, Inc. SMARTER CPIC® is a Service Mark of the P2C2 Group, Inc.

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