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Project Management Tools and Techniques Owen Stephens Royal Holloway, University of London
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Tools can help: <ul><li>Defining the project plan & tasks </li></ul><ul><li>Monitoring & evaluating progress </li></ul><ul><li>Managing budgets (money & time) </li></ul><ul><li>Risk analysis </li></ul><ul><li>Communication and Collaboration </li></ul>
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Project Plan: Tasks <ul><li>Task attributes </li></ul><ul><ul><li>What? Who? How long? How much? </li></ul></ul><ul><ul><li>Success criteria? </li></ul></ul><ul><li>Dependencies </li></ul><ul><ul><li>What must be done before something else can start? </li></ul></ul><ul><ul><li>What can be done in parallel? </li></ul></ul><ul><li>Calendar </li></ul><ul><ul><li>When is everyone involved available? </li></ul></ul>
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Project Plan: Deliverables <ul><li>Overall objectives of the project </li></ul><ul><li>Objectives for every task </li></ul><ul><li>“ How will we know when this task (or the whole project) has been completed? …to what standard of quality?” </li></ul><ul><li>‘ Milestones’ in the project </li></ul>
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Divide and Rule <ul><li>Break down a BIG TASK </li></ul><ul><ul><li>… into several little tasks </li></ul></ul><ul><ul><ul><li>each with objectives & deliverables </li></ul></ul></ul><ul><ul><ul><li>each with a budget </li></ul></ul></ul><ul><ul><ul><ul><li>… maybe each one is made of smaller tasks </li></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>… until each task is so small, it’s easy! </li></ul></ul></ul></ul></ul>
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Project Plan: Evaluation <ul><li>How long (has it taken)? </li></ul><ul><li>How much (has it cost)? </li></ul><ul><li>How good (was it for you)? </li></ul>
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Computer-based tools <ul><li>Useful when a project is large or complex enough </li></ul><ul><li>Automatically calculate: </li></ul><ul><ul><li>dates & costs </li></ul></ul><ul><ul><li>Estimated vs Actual costs & times </li></ul></ul><ul><ul><li>Critical path </li></ul></ul><ul><li>Produce nice charts & reports </li></ul><ul><ul><li>(if it looks that good, its got to work) </li></ul></ul>