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2012 or webinar (final)


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2012 or webinar (final)

  1. 1. 1
  2. 2. Welcome to OR FRC TournamentDeb Mumm-Hill Brenda Troisi Jason Marr - BoeingFIRST Director Volunteer Coord FRC Planning Committee Chairman 2
  3. 3. Welcome to OR FRC TournamentBob Goetz David PorterWebsite Mgr. Volunteer Coordinator 3
  4. 4. Logistics of GotoWebinar• This presentation is going to move very quickly!• Your microphone is muted by default.• Feel free to ask questions by typing so that we stay in the 30 minute time frame• We will attempt to summarize and answer similar questions in mass.• These slides will be posted on 4
  5. 5. Overview of Briefing• Schedule overview• General Logistics: Parking/Busses/Food• Wednesday night /Thursday morning Load-In• Thursday specifics• Friday & Saturday High-Level Schedules• Contact info 5
  6. 6. Event Schedule OverviewDate ActivityWednesday Robot and pit supply load in 5 – 8 pmThursday Team Arrival, Inspections & PracticeFriday Qualification MatchesSaturday AM Qualification MatchesSaturday PM Final Rounds / Team Departures Agenda on 6
  7. 7. Logistics: ParkingBenton Lot –free for queuingduring loadin/out$10 – 20/dayThurs, Fri, Sat 7
  8. 8. Logistics:Arriving by Mass Transit 8
  9. 9. Free Rail 9
  10. 10. Logistics: Food• Concessions during pit hours – Subway cart: sandwiches, chips, and beverages. – Espresso cart : pastries, popcorn, snacks, hot dogs, and ice cream.• Bring Water or water bottles for your team – Dehydration is a concern!• Box Lunches order online at $7.95 each with vegetarian options – order by Feb 29• OR_Lunch.pdf• No outside food in the pit• Teams can tailgate in the parking ramps if they do not order concessions or boxed lunches• Please clean up after yourself 10
  11. 11. Load-In – Wednesday 5-8pm• Assigned 30 minute time slots (from If late please notify Lorenzo at 541-639-2294• Pack for quick load/unload - large bins not loose items, wheels• Pit materials larger than a briefcase/backpack should be delivered in this window – in one 30 minute slot• Driver plus 2-5 add’l people to unload/haul your material• Safety glasses NOT required for load in• Don’t leave safety glasses in pit you need them to re-enter Thurs• Caution: Bagged bots make great sails in the back of a p/u (OKLH lost one on the freeway!). A flapping bag could also beat delicate parts. Not to mention shredding the bag which will then be a problem at check-in. 11
  12. 12. Load In Parking• Enter Benton Parking Lot E side, Q at S exit this lot is small so please arrive <10 mins before your slot• Cross Winning St to N Stage lot when directed• Park as directed• We anticipate backing into the slots - (trailer drivers be aware!)• Off load and move materials behind vehicles - - not across the lot (and no unloading in Benton lot)• Driver immediately relocates to Benton Lot where they remain with their vehicle while:• Equipment is trundled down the ramp 12
  13. 13. Load-In Map 13
  14. 14. Load In Process Inside• Take to Robot Check-in Queue: Robot in its bag BagNTag paperwork 30# withholding allowance• Everything else goes directly to your pit slot You may NOT setup your pit area• Inspector will scrutinize bag and paperwork You must have your paperwork with the robot• After inspection, equipment goes to your pit slot Robot remains in bag until Thursday 8:30am• Thursday am delivery teams must vacate pit until 8:30 14
  15. 15. Load In Questions• What if my robot arrives in a crate? You’ll uncrate your robot on Wed night and take it in its bag to the Robot check-in queue• Is there a forklift available onsite? We do NOT have a forklift or dollies for your use• Do I need to bring a crate? No, if you are advancing, you take the robot home and send it from there by the following Tuesday.• Where can I leave a trailer? Benton Lot – $10 – 20/day estimate 15
  16. 16. Load OUT – Saturday• Rebag robot and complete the paperwork• Move all your packed gear to the specified holding area near pit exterior door• Driver proceeds to N Stage Lot (will be denied entrance until gear is ready)• THEN trundle your gear up to the parking lot ASAP – please ensure that adequate personnel are available to haul gear when vehicle arrives! 16
  17. 17. 17
  18. 18. 2012 Pit 18
  19. 19. Schedule Overview: aka (Final Robot Build Day)7:45 am Load in for teams who drive in Thursday morning8:30 am Pits and Machine Shop Open8:30 – noon Registration and Inspection10:00 am Safety Captain’s Meeting10:00 – 5:00 Practice Rounds (break for 1 hour lunch at noon)12:00 – 1:00 Lunch box lunches – preorder by Feb 292:00 pm Drivers’ meeting – arena floor2:00 pm Student Tour Guide Meeting – VIP Georgia Pacific Room4:00 pm Lead Mentor meeting– VIP Georgia Pacific Room8:00 pm Pits and Machine Shop Close SHARP 19
  20. 20. Safety Glasses• Teams bring your safety glasses! – Including for your guests – No dark lens glasses-- must be able to see eyeballs• Safety glasses in the Pits!• Mentors sign out safety glasses for team members who need• Glasses are for VIPs and Visitors only• Each team to provide 2 students/1 adult for 1 hour shift 20
  21. 21. Pits Open: 8:30 AM You MUST have safety glasses on your face over your eyes!Nothing larger than aback pack to be carrieddown the entrance stairs.All other items come invia the load in process.This is for safety. 21
  22. 22. Team Registration: 8:30 AM• 8:30am Lead mentors go to pit admin desk to check in• Required forms!!! 1. Printed Team Roster from TIMS with hand written additions as needed. 2. Consent forms for all team members (students, adults, mentors) not on roster from TIMS 22
  23. 23. Inspection Process Wayne Matulich Lead Robot Inspector• A Robot Inspector will be assigned to your aisle in the pits. – See an Inspector if you have any questions. – It is the Inspector’s job to get you “Competition Ready”• If you are ready to be inspected; – Sign-up for an inspection at the Inspection Desk – Do Not bring your robot when you are signing up to be inspected• The Weight / Size station is available -- If you want to Check Your BOT ahead of time• Robot Inspections will start some time after 9:00 am (Inspection will take approximately 30 - 40 minutes) 23
  24. 24. Inspection Process• Inspection Checks will Include – A Physical Inspection of your Robot at your pit – A Size and Weigh-In at the inspection station – BOM (bill of materials) Teams must show your completed BOM to the Inspector (BOM Costs – Cost must not exceed $3500 of additional components with no single component > $400) – Control system inspection at the CSA station – Connection to the field controller – Have someone (a student spokesperson) available that can explain all systems (power, mechanical, pneumatics, electronics) and how you plan to play the game 24
  25. 25. Thursday – Inspection Details• Thursday Goal: pass robot inspection by the end of the day! – Do your own Pre-inspection of your -- Be ready for the official inspection – How to check your BOT -- use inspection sheets from FIRST site – ograms/FRC/Game_and_Season__Info/2012_Assets/2012%20FRC%20I nspection%20Checklist%20Rev%20C%202-27-12%20r1.pdf – NOTE: It normally takes several passes before official inspection sign-off• Have BOM (Bill of Materials) Ready to be inspected in your pit by a Robot Inspector (assign this task to an individual) – Must USE FIRST format – Must fill out completely, including parts used from KOP! 25
  26. 26. WPA Key Assignment• Every robot will be assigned a unique security key.• The field REQUIRES you to set your WPA key.• All teams are required to have the new D-link white radio.• Everyone needs to follow the instructions provided during registration carefully. 26
  27. 27. Connecting to the field: Final Step• Teams must connect to field controller on Thursday .• If you run a practice match during the day, the field computer will remember that as your last step of the inspection process.• If you are unable to make a practice match, we are going to ask you to take your robot and control system out to the field for a quick 5 minute test to insure your system can connect to the field. Your robot will not be on the field, we will simply connect it to the field while sitting on your cart.• THIS IS A MANDATORY STEP!• Many simple issues are solved by doing this on Thursday that would otherwise cause you problems when it really counts! 27
  28. 28. Inspection Reminders• Inspectors are there to help get you on the field safely and fairly and able to compete. They will help you pass inspection.• Some robots pass inspection on first attempt. This is rare. Be prepared for several attempts before passing.• PLEASE: If you are ready - Get inspected early by 3:00. The inspectors can help locate an issue that may take time to fix.• Have a problem? – see an Inspector – They will help you find a solution• Ask for help. We have all been there before, even veteran teams!• Have your BOM ready to be reviewed by an Inspector (Assign this to a person on your team to make sure it is complete). If you do not have a BOM – You are not ready to be inspected.• You MUST pass inspection to earn qualifying points. 28
  29. 29. Machine Shop Open: 8:30 AM – 8:00 PM• We have a volunteer machine shop onsite to help you fabricate replacement parts.• The shop has a small mill, lathe, and various other tools.• ONLY AUTHORIZED MACHINE SHOP VOLUNTEERS MAY USE THESE TOOLS!• We have excellent volunteer machinists. However, there are limits to what they can do for your team.• We also have a TIG welder.• The machine shop has request forms for your team. It will be located next to the• Machine Shop entrance• In general, the machine shop will NOT loan you tools. 29
  30. 30. Safety Captain Meeting – 10 AM – Autodesk Lounge• Safety briefing for all Safety Captains – Autodesk Lounge Stage.• Meet Lead Safety Advisor- Michelle Lee, UL• Approximately 20 minute briefing.• Cover expectations for each Safety Captain and their teams for the entire three days. 30
  31. 31. Practice Rounds: 10:00 AM – 4:30 PM• Each team has 3 scheduled practice matches on arena floor• You do NOT have to pass inspection to run a practice match.• Priority will given to scheduled teams and/or to teams who have not been on the field at least once. Use Gracious Professionalism if you get bumped for a higher priority team.• Some teams may not to be ready for their scheduled practice round. Teams who desire to use an unscheduled practice round check in with the lead Queue Manager to get on the list. 31
  32. 32. Drivers Meeting – 2:00 PM• 2:00 PM Team drivers meet on the field• Receive instructions on setting up on field• Meet Field Supervisor Brogan Thomsen• Receive instructions from Head Referee Roxie Hecker Field Supv. Brogan 32
  33. 33. End of Thursday• The pits close at 7:45 PM on Thursday.• You MUST BE OUT OF THE BUILDING before 8PM. Key Arena closes at 8PM. 33
  34. 34. 8:00 am Pits and Machine Shops open8:00 – 8:25 VIP tours of Pits - 120 guests8:15 am Driver’s Meeting – arena floor8:25 am Mascot Parade- queue up at 8:158:30 am Opening Ceremonies with VIPs in attendance- all people in seats9:00- 5:45 Seeding Matches12:00 – 1:00 Lunch5:45 – 6:30 Everyone to Arena for Awards Ceremony6:30 - 8:30 pm Team social (following closing ceremonies)Purchase team social tickets by March 5 at link below pceab&oeidk=a07e5kcxp78d7b492b8 34
  35. 35. Team Social 6:30 – 8:30 After closing ceremonies on Friday$18/ student pre purchase – 50 tickets at door $20 35
  36. 36. Scouting Area – Seating Rules• limited power outlets need to share• no seat saving – NO Wi-Fi SEATING Scouting VIP Obstructed view – be warned Elec Power Spirit Section Playing Field
  37. 37. 7:30 – 8:00 Mentor/Teacher Autodesk Appreciation Breakfast – (4 per team)8:00 am Pits and Machine Shop open8:25 am Mascot & Mentor Parade8:30 am Opening Ceremonies9:00 am- 12:00 Seeding Matches12:00 – 12:15 Alliance Selections12:15 – 1:15 LunchLoad out For teams not in final rounds1:15 – 4:15 Final Rounds4:30 – 5:30 Everyone to Arena for Closing ceremonies6:30 pm Pits Close – everyone packed out 37
  38. 38. Thanks for attendingThese slides are 38