2011 kickoff vancouver-complete packet

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2011 kickoff vancouver-complete packet

  1. 1. LocationEvergreen High School, 14300 Northeast 18th Street, Vancouver, WA 98684Kickoff AgendaEvergreen High School Doors open: 6:00 A.M.Local Kickoff Videos Begin: 7:00 A.M.Local Kickoff Speakers Begin: 7:15 A.M.FRC Game Reveal Broadcast Begins: 7:30 A.M.FRC Game Reveal Broadcast Ends: 9:15 A.M.Kit of Parts Pickup: 9:15 A.M. - 12:00 P.M.Workshops: 9:30 A.M. - 12:00 P.M.Lunch Break: 12:00 P.M. - 12:30 P.M.Final Workshop: 12:30 P.M. - 1:30 P.M.NOTE: Food or beverages will be on sale in the registration and kit pick up area. Cash Only.PLEASE NO FOOD OR BEVERAGES IN THE AUDITORIUM.RegistrationYou need Consent and Release Form filled out for each student and adult team member in attendance. You will need allof them to register in the morning when you arrive (which is required to pick up your KOP). Also remember that membersyounger than 18 must have their parent or legal guardian sign the form as well. There will be volunteers there to help youwith the registration process. At registration you will receive the very important receipt paper. Please treat this as gold. Itwill be required for the KOP (Kit of Parts).No receipt. No KOP. No exceptions. Also, you will receive the wireless passwordfor Evergreen High school for the day for internet access.Where should I park?All attendees should park in the east parking lot of Evergreen High School. We will have signs for "Robotics Kickoff"directing attendees from those areas to the kickoff location. Please review the maps in the following packet.What should I bring with me?It is advised that you bring a hand truck or other rolling cart to transport your kit boxes to your car. Kit disbursement willhappen in the student center and you will be able to load gear easily from the location. You may want to bring a camera,tape measure, and means to take notes on any field elements that are available to you on site.What is the kit pickup procedure?Kits will be available for any teams who have indicated such in TIMS. Teams may begin arriving as early as 6:00AM,although the live broadcast does not begin until approximately 7:30AM. Upon arrival, a team MENTOR must sign-in andreceive your Kit of Parts (KoP) receipt. This piece of paper is what you will need to receive all elements of your KoP. Atthe conclusion of the live broadcast, team members will proceed to the student center to pick up their kits. Each stationwill have a different item and teams must provide their KoP receipt to that station volunteer who will check off that theyreceived their item. Since the loading area is limited, only the adult mentor with the KOP receipt and two team memberswill be allowed in the loading area. Maps will be available for the pick-up and load-out areas. After all items are received,a MENTOR will be required to turn in the receipt and sign off that all items have been provided to them. If your team ispicking-up a KOP for another team, you must have clearance from FIRST. The two teams must coordinate this in advancewith FIRST. If you have not done this, please get it done now. This is done by contacting FIRST and obtaining a letter ofpermission. No letter. No KOP. No exceptions. There will be designated tables in the student center for each team forinventorying of parts and initial brainstorming.Will there be any workshops?The Kickoff will host a series of workshops for all interested teams after kick-off formalities on January 8, 2011. Rookieteams are especially encouraged to stay and attend the "quick build" workshops that are scheduled. For detailedworkshop descriptions and schedule please see the accompany pages included. Rookie teams should makearrangements for snacks or lunch for their teams. There are several fast food franchises nearby plus snacks will be soldby the hosting teams. For workshop schedule questions please contact Mohit Abraham: mohit.r.abraham@gmail.com
  2. 2. Veteran and Rookie WorkshopsIntroduction to LabViewLeader: Jim ChastainDescription: Hands on exercises to learn LabVIEW development environment. Series of 10 examples of basic control elements needed for robot design to help student gain familiarity with mechanics of programming in LabVIEW. Examples include: Numeric computation; Digital to Analog conversion; Signal inversion; Parallel loops; Timing elements; Enable gates; Local variables; Controls, indicators and constants. Examples of how to generate "problem statement" to improve inter-team communications. Students with LabVIEW installed encouraged to bring laptop. Some number of PCs available at school with demo installed will be available.Audience: Rookie AND Veteran teamsDuration: 1 hourLocation: Room 261 Computer LabThings to bring: Laptop with LabView (demo or FRC version) downloaded.Advanced LabViewLeader: Jim ChastainDescription: Examples of design which incorporate system control and monitoring for Autonomous mode and Teleoperated mode. Utilizes state machine design, debug techniques, shift registers, Global Variables and type definition. A Background state machine to control ball lift elevator. Utilizes PWM motor control, micro limit switches and time delay elements B Autonomous robot designed to navigate an unknown maze. Robot with defined footprint must navigate maze with pathways > 2 times the dimension of robot width. All designs based on FRC Robot Project 2010 Framework. Be prepared to take notes.Audience: Rookie AND Veteran teamsDuration: 1hrLocation: Room 261 Computer LabTools to bring: Pen, paperRules ReviewLeader: Team 1510Description: Go over all the rules in detailAudience: Rookie AND veteran teamsDuration: 1.5 hrsLocation: Room 607Tools to bring: Pencil and Paper, Electronic or paper copies of 2011 FRC rulesBag & TagLeader: Bob HendelDescription: Describe how bag and tag will workAudience: Team Coaches/ Shipping MentorDuration: 1 hrLocation: Auditorium
  3. 3. Rookie WorkshopsKoP ReviewLeader:Bob Hendel/Team 1510Description: Go over the Kit of Parts (KoP) checklist. Ensure that all parts are there and make a list of missing parts.Explain the parts and their function. Also give them a list of vendors for different parts.Audience: Rookie team membersDuration: 1 hour - Leave at least one student for whole session. Rest go to different workshops after the parts needed forthe workshops have been identified and checked off.Place: Room 718Things to bring: Pencil and paper.Build Frame and Wheel Sprocket AssemblyLeader: Ejvin Berry, Chris ImondiDescription: Assemble the frame. Assemble sprocket, spacer, and wheel and mount on the frame.Audience: Rookie Teams - mechanical representativeDuration: 1.5 hrLocation: Room 255 - WoodshopTools to bring: Allen wrench set, 2 each open-end and box wrenches and/or socket wrenches (sizes: 7/16", 1/2"), 10/32"tap (preferable – but not required)Make a Chain DriveLeader: Ed BurdickDescription: Build a chain loop. Learn how to make master links and offset links.Audience: Rookie Teams - mechanical representativeDuration: 1.5 hrLocation: Room 253 – Small Engine’s roomTools to bring: #35 Chain breaker, Pin punches, Master links and offset links (ANSI #35 size chain), small ball peenhammer, pair of long-nosed pliers, locking blade knife, chain puller (optional)Build a GearboxLeader: Jason MarrDescription: Assemble one of the gearboxes in the kit.Audience: Rookie Teams - mechanical representativeDuration: 1.5 hrLocation: Room 253 – Small Engine’s roomTools to bring: 5/16” allen wrench, 3/16” allen wrench, 7/16” wrench (or socket driver), Small hammerRunning LabView for FRCLeader: Dennis EricksonDescription: Install LabView on Classmate PC. Download FRC canned code. Walk through some major blocks. Compileit. Download into cRio. Run.Duration: 1.5 hrsAudience: Rookie team - programming/electrical studentsLocation: Room 261Tools to bring: Pencil and Paper
  4. 4. Introduction to Control SystemsLeader: Tim Bennington-DavisDescription: Describe what the different electronic components are. Plan how they are laid out and mount on a board.We will be only mounting enough parts to control a single motor/gearbox.Audience: Rookie team - programming/electrical studentDuration: 1 hrLocation: Room 259Tools to bring: Philips head screw driver, a pair of wire strippers, and the magic Wago screwdriver that comes in the kit.Crimping and assembling other electrical connectorsLeader: Paul ReetzDescription: Learn how to assemble the various connectors, which includes crimping and soldering. Cut wires to lengthand add necessary connectors. Wire up all electrical components.Audience: Rookie teams - programming/electrical studentDuration: 0.5 hrLocation: Room 259Tools to bring: Wire cutter, crimper, wire stripper, soldering iron and solder.Final IntegrationLeader: Boeing Mentors, Ed Burdick, Dennis Erickson, Tim Bennington-Davis, Paul Reetz, Jim ChastainDescription: Mount the control board on the frame, with gearbox and chain drive. Run the codeAudience: Rookie teams – all sub-teamsDuration: 1hrLocation: Room 255 – Woodshop
  5. 5. FIRST Robotics PR Kit - Prepared by the Skyview StormBots FRC 2811Contents News Release for Local Newspapers, TV Stations, Radio Stations, Websites, Bloggers ...... 9 Template for Invitation to VIPs etc.) .................................................................................... 10 Template & Tips for writing a News Release ...................................................................... 11 FIRST ROBOTICS PROGRAM TAKES SKYVIEW BY STORM ................................... 12 LOCAL TEENS GEAR UP FOR GLOBAL ROBOTICS DESIGN COMPETITION ....... 13 PRESIDENT OBAMA SALUTES TOP STUDENTS AND THEIR ROBOTS ................. 14
  6. 6. News Release for Local Newspapers, TV Stations, Radio Stations, Websites, BloggersGeneral Tips: • Plan your release for a few days before the Event. Tuesday before the weekend is a good target. • Distribute the release through your school’s established media relations officer. This person may be the principal, an assistant principal, a public information officer at the school district, etc. Start by checking with your FIRST sponsor teacher or school’s principal. • To avoid bombarding your local media with multiple releases from multiple schools, consider combining your releases into one district-wide or region-wide release. • Ask the media relations officer if you can include photos. • Make sure your photo subjects have signed a photo release form (FIRST Consent form is a good example). • When writing your release, keep in mind some tough but true facts: o Reporters are busy. If you don’t catch their attention with your release in the first 10 seconds, you’ve lost them. o Reporters dont care about helping you or providing a free advertisement for your program. That isn’t their job. o In fact, reporters dont care about your story at all, unless you are providing something that helps make their job easier -- that is, a really good news item that their readers will want to read (or watch or listen to). o Things that fall into the “really good news item” category often feature big numbers, big-name players, or big national or regional trends that relate to your topic.In addition to sending your news release to reporters: • Some media outlets include a section on their websites where individuals can post their own news stories or opinions. Check with your school’s media relations person about using this kind of resource to post news about FIRST. (Example: The Oregonian’s website includes a section called My Oregon: http://blog.oregonlive.com/myoregon/index.html)More news release tips:http://www.publicityinsider.com/release.asphttp://www.tamingthebeast.net/articles3/press-release-tips.htm
  7. 7. Template for Invitation to VIPs (legislators, local elected officials, potential sponsors, etc.) FIRST Robotics Competition 2011 Promotional Pieces for January 8 KickoffDear _______________________: Save the date for March 24-26 competition o Why should they? What’s in it for them?o Basics of FIRST (from the Promotions Plan) – decide which key messages to feature (keep it short!) Characteristics of FIRST – same as aboveoo We want you to participate in FIRST in a way that works for you. Possibilities: o Funding - money or equipment o Sponsorships to showcase your businesso o Invite them to visit local teams to show their support o Other specific opportunities from FIRST events calendar o Remind them to check for updates on FIRST website(s), FaceBook pages, Twitter accounts, etc. Tell them what to do if they know they want to get involved at this point – reply to this email, call the FIRST sponsor, etc. oo Thank them for their considerationo Will the FIRST team do follow-up of any kind at this point? If so, spell it out. Close with “Sincerely” and the name of the person writing the letter – perhaps the teacher in charge of FIRST, or the student leader of the team, or the school principaloNote: Email your letters by December 17th to avoid the crush of holiday mail. Document your build season and postregular updates on your website
  8. 8. Template & Tips for writing a News Release (Release should not exceed one page; delete the highlighted stuff)FOR IMMEDIATE RELEASEContact person, school/school district media relations managerContact information – include:Phoneemail addressShort, attention grabbing line in ALL CAPS. Do not use exclamation marks or marketing hype.Headline:Another line with more detail about the subject of the release.Sub-head (if desired):Dateline: City, State, Month, Day, Year –Basic approach: The lead paragraph should include the who, what, when, where, why and how of the story. If theBody of Release:reporter were to read only the lead of a good news release, she or he would have everything needed to get startedon covering your story.The rest of the release should provide more detail on the FIRST program/your team. Make the topic interesting forthe journalist: Include a quote from a student member, mentor or VIP (a sponsor for example). Stay away from hype-bloated phrases like "breakthrough", "unique", "state-of-the-art", etc. o o o Always write it from a journalists perspective. Don’t use "I" or "we" unless its in a quote.Single-space your copy.Keep sentences short and use paragraphs every 5-6 lines if possible.Include a sentence or two about the FIRST program and your school or school district. Include the websites forAbout (also called the boilerplate):your FIRST team and your school or school district. End the release with three centered hash marks ### (Three examples follow)
  9. 9. For Immediate ReleaseContact: Kris Sork, Public Information OfficerPhone: 360.313.1000Email: Kris.Sork@vansd.org FIRST ROBOTICS PROGRAM TAKES SKYVIEW BY STORMVancouver, WA, Dec. 14, 2010- The FIRST (For Inspiration and Recognition of Science and Technology) roboticsprogram is growing at Skyview High School in the Vancouver school district. More than thirty students are engagedin the hands-on interdisciplinary program that combines multiple aspects of science, technology, engineering,math and business skills into a single, student run organization.The challenging after school program has become increasingly popular with students at Skyview because of itsrelevance in a technology-driven society where innovation in science, technology and engineering are becomingmore important every year. The program gives students the opportunity to build and design robots, programsoftware, develop leadership skills, compete against other teams and engage local and national businesses throughsponsorship opportunities and work with mentors from industry.“FRC gives me the chance to apply my creativity in the real world, and have a cool product afterward!” said FIRSTFRC team participant Leslie Wu. “I know the experience I gain with my team will help me in the future job marketand in my everyday life.”The 20th anniversary FIRST Robotics competition season will kick-off on January 8th, 2011. Teams then have just sixweeks to design, build, and program their robot for one of the regional competitions. The Skyview StormBots willattend the Microsoft Seattle Regional competition March 17-19th and the Autodesk Oregon Regional competition onMarch 24th-26th at Memorial Coliseum.About Skyview High School’s FIRST Robotics ProgramThe Skyview StormBots (FRC Team 2811) has grown from just nine students two years ago to over thirty thisseason of whom one-third are girls. In just their second year, the team won the General Motors Industrial DesignAward and captured 8th place out of 64 teams at the Autodesk Oregon Regional competition in 2010. For moreinformation please visit www.stormbots.comAbout FIRSTInventor Dean Kamen founded FIRST® in 1989 to inspire an appreciation of science and technology in youngpeople. Based in Manchester, N.H., FIRST designs accessible, innovative programs to build self-confidence,knowledge, and life skills while motivating young people to pursue opportunities in science, technology, andengineering. Learn more at www.usfirst.org . ###
  10. 10. FOR IMMEDIATE RELEASEContact person: District media relations managersPhoneemail addressVancouver, Washington December 15, 2010 LOCAL TEENS GEAR UP FOR GLOBAL ROBOTICS DESIGN COMPETITION Teams from Clark County will join 24 other teams from the Portland metro area and southwest Washington January 8 to learn the competition design parameters for 2011.Over 500 students and coaches will get up early on the morning of January 8th 2011, and gather at Evergreen High School inVancouver to watch a live worldwide simulcast over the NASA network to discover what the FIRST robotics competition designchallenge will be for this year.Washington State Representative Tim Probst will begin the event by talking to the students about how the FIRST RoboticsCompetition encourages youth to take the concepts taught in school and apply them to solving the real world problems aswell as the challenges of the competition itself.The competition challenge is different each year—last year the game was modeled after soccer with additional uniqueproblems to overcome like climbing over obstacles, passing through a tunnel or hoisting the robot off the ground to scorepoints.Teams will enter their creations in regional competitions with the hopes of going onto the world FIRST Robotics Competitionchampionship in St. Louis in April 27-30, 2011. • The Autodesk Oregon Regional FRC competition will be held at Memorial Coliseum March 24-26, 2011. • The Microsoft Seattle Regional competition will be held at Qwest Field March 17-19, 2011.About Skyview High School’s FIRST Robotics ProgramThe Skyview StormBots (FRC Team 2811) has grown from just nine students two years ago to over thirty this season of whomare one-third girls. In just their second year, the team won the General Motors Industrial Design Award and captured 8th placeout of 64 teams at the Autodesk Oregon Regional competition in 2010. For more information please visit www.stormbots.comAbout FIRST®Inventor Dean Kamen founded FIRST® in 1989 to inspire an appreciation of science and technology in young people. Based inManchester, N.H., FIRST designs accessible, innovative programs to build self-confidence, knowledge, and life skills whilemotivating young people to pursue opportunities in science, technology, and engineering. Learn more at www.first.org. ###
  11. 11. Sample News Release (Based on an actual release from FIRST)FOR IMMEDIATE RELEASEContact: Jane Smith, FIRSTPhone 000-000-0000Fax 000-000-0000jsmith@first.org PRESIDENT OBAMA SALUTES TOP STUDENTS AND THEIR ROBOTSMANCHESTER, N.H., Oct. 18, 2010 ― FIRST® (For Inspiration and Recognition of Science and Technology) announcedthat today President Obama saluted the three highest-winning robotics teams from the 2010 FIRST Championship duringthe White House Science Fair. The FIRST Robotics Competition challenged 340 high-school student teams from acrossthe nation to develop their engineering and business skills by building and promoting robots from a kit of hundreds ofparts. The White House Science Fair fulfills a pledge the president made to recognize student accomplishments in science,technology, engineering and math (STEM) with the same fervor afforded professional athletes.“It was out of this world to be at the White House,” said FIRST LEGO League participant, T.J. Evarts, a homeschooler fromLondonderry, N.H. “The President is really funny, and he said that with our SMARTWheel invention, he would not beable to drive and eat a hamburger at the same time. What he wants to do is to make sure that his daughters have ourinvention when they are old enough to drive.”FIRST teams recognized at the White House included the “Miss Daisy” team (#341), the National Winner of the 2010FIRST Robotics Competition, the largest competition of its kind in the world. The team won the Chairman’s Award, thehighest honor awarded during the competition, for their robot. The team is affiliated with Wissahickon High School’sRobotics Program.The White House event kicked off a week that culminates with the USA Science and Engineering Festival on the NationalMall and in over 50 satellite locations that is poised to draw more than a million people nationwide.About FIRST®Inventor Dean Kamen founded FIRST® in 1989 to inspire an appreciation of science and technology in young people.Based in Manchester, N.H., FIRST designs accessible, innovative programs to build self-confidence, knowledge, and lifeskills while motivating young people to pursue opportunities in science, technology, and engineering. Learn more atwww.usfirst.org. ###
  12. 12. 12/13/2010 I-5 N to Evergreen High School, Vanco… Directions to Evergreen High School, Vancouver, WA 98684 12.2 mi – about 17 minswww.google.com/maps?f=d&source=s… 1/2
  13. 13. 12/13/2010 I-5 N to Evergreen High School, Vanco… I-5 N 1. Head north on I-5 N toward Exit 306B go 2.3 mi Entering Washington total 2.3 mi About 3 mins 2. Take exit 1A to merge onto WA-14 E toward Camas/Hospital go 5.6 mi About 5 mins total 7.9 mi 3. Take exit 6 to merge onto I-205 N toward Seattle go 1.3 mi About 2 mins total 9.2 mi 4. Take exit 28 toward Mill Plain Boulevard E go 0.3 mi total 9.5 mi 5. Turn right at SE Mill Plain Blvd go 1.2 mi About 3 mins total 10.7 mi 6. Turn left at SE 136th Ave go 0.7 mi About 2 mins total 11.4 mi 7. Continue onto NE 138th Ave go 0.6 mi About 1 min total 12.0 mi 8. Turn right at NE 18th St go 0.1 mi total 12.1 mi 9. Turn left at NE 141st Ave go 184 ft total 12.2 mi 10. Turn right go 410 ft total 12.2 mi Evergreen High School, Vancouver, WA 98684These directions are for planning purposes only. You may find that construction projects, traffic, w eather, or other events may causeconditions to differ from the map results, and you should plan your route accordingly. You must obey all signs or notices regarding yourroute.Map data ©2010 Google Directions w erent right? Please find your route on w w w .google.com and click "Report a problem" at the bottom left.www.google.com/maps?f=d&source=s… 2/2
  14. 14. 12/13/2010 I-205 N to Evergreen High School, Van… Directions to Evergreen High School, Vancouver, WA 98684 6.9 mi – about 11 minswww.google.com/maps?f=d&source=s… 1/2
  15. 15. 12/13/2010 I-205 N to Evergreen High School, Van… I-205 N 1. Head northeast on I-205 N toward Exit 24A go 3.8 mi Entering Washington total 3.8 mi About 4 mins 2. Take exit 28 toward Mill Plain Boulevard E go 0.3 mi total 4.1 mi 3. Turn right at SE Mill Plain Blvd go 1.2 mi About 3 mins total 5.4 mi 4. Turn left at SE 136th Ave go 0.7 mi About 2 mins total 6.1 mi 5. Continue onto NE 138th Ave go 0.6 mi About 1 min total 6.6 mi 6. Turn right at NE 18th St go 0.1 mi total 6.8 mi 7. Turn left at NE 141st Ave go 184 ft total 6.8 mi 8. Turn right go 410 ft total 6.9 mi Evergreen High School, Vancouver, WA 98684These directions are for planning purposes only. You may find that construction projects, traffic, w eather, or other events may causeconditions to differ from the map results, and you should plan your route accordingly. You must obey all signs or notices regarding yourroute.Map data ©2010 Google Directions w erent right? Please find your route on w w w .google.com and click "Report a problem" at the bottom left.www.google.com/maps?f=d&source=s… 2/2
  16. 16. 12/13/2010 I-84 W to Evergreen High School, Vanc… Directions to Evergreen High School, Vancouver, WA 98684 11.7 mi – about 17 mins From I-84 to Evergreen High Schoolwww.google.com/maps?f=d&source=s… 1/2
  17. 17. 12/13/2010 I-84 W to Evergreen High School, Vanc… I-84 W 1. Head west on I-84 W go 2.8 mi About 3 mins total 2.8 mi 2. Take exit 9 on the left for I-205 N/I-205 S toward Seattle/Salem go 0.4 mi total 3.1 mi 3. Keep right at the fork to continue toward I-205 N and merge onto I-205 N go 5.5 mi Entering Washington total 8.7 mi About 6 mins 4. Take exit 28 toward Mill Plain Boulevard E go 0.3 mi total 9.0 mi 5. Turn right at SE Mill Plain Blvd go 1.2 mi About 3 mins total 10.2 mi 6. Turn left at SE 136th Ave go 0.7 mi About 2 mins total 10.9 mi 7. Continue onto NE 138th Ave go 0.6 mi About 1 min total 11.5 mi 8. Turn right at NE 18th St go 0.1 mi total 11.6 mi 9. Turn left at NE 141st Ave go 184 ft total 11.7 mi 10. Turn right go 410 ft total 11.7 mi Evergreen High School, Vancouver, WA 98684These directions are for planning purposes only. You may find that construction projects, traffic, w eather, or other events may causeconditions to differ from the map results, and you should plan your route accordingly. You must obey all signs or notices regarding yourroute.Map data ©2010 Google Directions w erent right? Please find your route on w w w .google.com and click "Report a problem" at the bottom left.www.google.com/maps?f=d&source=s… 2/2

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