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External Collaboration with OpenText Content Suite: Introducing bi-directional synchronization between OpenText Core and Content Suite

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Simplify content sharing with OpenText Content Suite and OpenText Core. OpenText Core provides OpenText Content Suite users with a secure, easy way to share documents with individuals outside of the enterprise. OpenText Core extends the value and functionality of existing Content Suite investments by adding cloud-native sharing and collaboration capabilities, ensuring everyone with permission has access to the most up-to-date version of a document, while adhering to corporate security, compliance and privacy protocols. More information about this capability at: https://www.opentext.com/file_source/OpenText/en_US/PDF/opentext-data-sheet-for-content-suite-and-core.pdf

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External Collaboration with OpenText Content Suite: Introducing bi-directional synchronization between OpenText Core and Content Suite

  1. 1. OpenText Confidential. ©2019 All Rights Reserved. 1 External Collaboration with OpenText Content Suite Introducing bi-directional synchronization between OpenText Core and Content Suite
  2. 2. OpenText Confidential. ©2019 All Rights Reserved. 2 Sharing documents and collaborating directly with vendors, clients and customers is a frequent task for many enterprises. But, when external parties do not have access to the company’s enterprise content management system, employees often resort to email to pass documents and information back and forth. Not only does this hinder productivity, it also presents a significant security and compliance risk!
  3. 3. OpenText Confidential. ©2019 All Rights Reserved. 3 OpenText Core provides Content Suite users a safe, easy way to share documents with individuals outside the enterprise.
  4. 4. OpenText Confidential. ©2019 All Rights Reserved. 4 From the Content Suite Smart View, simply select the documents or folders to share in Core.
  5. 5. OpenText Confidential. ©2019 All Rights Reserved. 5 Enter the email addresses of the people you want to share with outside the organization. Or, start typing the name of other Content Suite users to bring up internal matches.
  6. 6. OpenText Confidential. ©2019 All Rights Reserved. 6 Quickly add a message for the invite email.
  7. 7. OpenText Confidential. ©2019 All Rights Reserved. 7 And assign the level of access for each participant by specifying their role.
  8. 8. OpenText Confidential. ©2019 All Rights Reserved. 8 Selecting the Share button emails a notification to all participants.
  9. 9. OpenText Confidential. ©2019 All Rights Reserved. 9 Users can work with the externally-shared content in the same way that they are used to. One user can access and edit in Content Suite while another user works within Core.
  10. 10. OpenText Confidential. ©2019 All Rights Reserved. 10 All the standard content management features like reserve, audit, rename, and delete are respected regardless of which interface the user is accessing the content in, whether the user is internal or external.
  11. 11. OpenText Confidential. ©2019 All Rights Reserved. 11 Changes made to the shared document in Core are automatically synchronized with the document in Content Suite.
  12. 12. OpenText Confidential. ©2019 All Rights Reserved. 12 Similarly, changes made to the shared document in Content Suite are automatically synchronized with the document in Core.
  13. 13. OpenText Confidential. ©2019 All Rights Reserved. 13 The bi-directional synchronization between Content Suite and Core means all collaborators are always working on the most up-to-date version of the document.
  14. 14. OpenText Confidential. ©2019 All Rights Reserved. 14 Users can stop the share at any time, which would delete the content from Core and ensures all external participants can no longer access the content.
  15. 15. OpenText Confidential. ©2019 All Rights Reserved. 15 The document is removed from Core and all participants in the share are notified.
  16. 16. OpenText Confidential. ©2019 All Rights Reserved. 16 The complete audit history is retained in Content Suite, including a record of every operation that occurred while the document was in Core.
  17. 17. OpenText Confidential. ©2019 All Rights Reserved. 17 A safe space for sharing with external parties Controlled collaboration Improved productivity Core adds a safe space for Content Suite users to share documents with external customers and partners, while still retaining administrative control. Core improves the ease of sharing content with large groups of collaborators, while ensuring everyone has full visibility into the most up- to-date version.
  18. 18. OpenText Confidential. ©2019 All Rights Reserved. 18 opentext.com twitter.com/opentext linkedin.com/company/opentext Connect with us!

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