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Running School Trips in East Lothian


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A presentation for East Lothian schools about running school trips.

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Running School Trips in East Lothian

  1. 1. Running School Trips and Risk Assessment
  2. 2. School Trips <ul><li>‘ Geography without Fieldwork is like science without experiments’ </li></ul><ul><li>(Job 1999) </li></ul><ul><li>Many people believe in learning </li></ul><ul><li>through doing </li></ul>
  3. 3. Introduction <ul><li>Background information </li></ul><ul><ul><li>School trips </li></ul></ul><ul><ul><li>The law </li></ul></ul><ul><ul><li>Procedures for East Lothian </li></ul></ul><ul><ul><li>Risk assessment </li></ul></ul><ul><li>Questions </li></ul>
  4. 8. What is an off-site activity? <ul><li>Off-site activities are those activities arranged by or under the auspices of a school which take place outside the boundaries of the school. </li></ul><ul><li>Off-site activities are often termed Outdoor Education . </li></ul>
  5. 9. <ul><li>‘ The term outdoor education includes encompass all forms of education that take place outside the classroom. It can be considered a subject in its own right and can be used as a method of teaching’. </li></ul>
  6. 10. This includes <ul><li>Sporting events </li></ul><ul><li>Fieldwork </li></ul><ul><li>Trips to the theatre </li></ul><ul><li>Activities week </li></ul><ul><li>Foreign trips / exchanges </li></ul><ul><li>Adventurous activities </li></ul>
  7. 11. The Law <ul><li>Civil (Roman Law) Vs Criminal Law </li></ul>Based on neglect
  8. 12. Duty of care <ul><li>Establishing neglect is likely to be based on an act or omission in relation to a contract . </li></ul><ul><li>In our line of work the contract is usually a Duty of Care . </li></ul>
  9. 13. When is there a duty of care? <ul><li>A designated leader of a group owe a duty of care to its members, not only contractually but also by accepting responsibility. </li></ul><ul><li>For a school a duty of care is owed to under 18s (‘ in Loco Perentis’ ) </li></ul>
  10. 14. ‘ In Loco Perentis’ <ul><li>The duty is: - </li></ul><ul><li>‘ to take the care that one would expect reasonably prudent parents to take’ </li></ul><ul><li>Teachers are recognised as having this duty during the provision of supervised educational activities. </li></ul>
  11. 15. Being able to demonstrate a level of care: <ul><li>Demonstrate that good practice is being followed. </li></ul><ul><li>Actively manage and control the group. </li></ul><ul><li>Assess the risks as an ongoing process – be open about them. </li></ul><ul><li>Be aware of typical incidents and how to respond. </li></ul><ul><li>Operate appropriately for your level of training and experience and be prepared for foreseeable situations. </li></ul><ul><li>Take normal decisions (what would respected peers do now?). </li></ul><ul><li>Use equipment is accepted ways. </li></ul><ul><li>Ensure that you have the relevant personal details of the participants. </li></ul>
  12. 16. Types of School Trip <ul><li>Trips can be classified as: </li></ul><ul><ul><li>Category 1 </li></ul></ul><ul><ul><li>Category 2 </li></ul></ul><ul><ul><li>Category 3 </li></ul></ul>
  13. 17. Types of Form <ul><li>Parent Consent Form (PC1) </li></ul><ul><li>Education Excursion Proposal Form (EEP) </li></ul><ul><li>Educational Excursion Notification Form (EEN1) </li></ul><ul><li>Adventurous Activity Notification Form (AA1) </li></ul><ul><li>Adult Consent Form </li></ul><ul><li>Risk Assessment Template </li></ul>
  14. 18. Types of School Trip <ul><li>Category 1 Trips </li></ul><ul><li>Category 1 Trips require approval from the head teacher. If the trip is out of the school grounds then an Education Excursion Proposal (EEP) and a Parental Consent form (PC1) is also required. </li></ul>
  15. 19. IMPORTANT <ul><li>‘ If the trip includes an adventurous activity it must be approved by the Landscape and Countryside Manager by filling in an Adventurous Activity Notification Form (AA1)’. </li></ul>
  16. 21. Types of School Trip <ul><li>Examples of category 1 trips include: </li></ul><ul><li>Biology work on the school field (no form required) </li></ul><ul><li>PE at the sports centre (EEP and PC1 form required) </li></ul><ul><li>Mobile climbing wall session in school grounds (EEP, PC1 form and AA1 form required) </li></ul>
  17. 22. Types of School Trip <ul><li>Category 2 Trips </li></ul><ul><li>Category 2 Trips require approval from the head teacher by the submission of Educational Excursion Proposal Form (EEP). A parental consent form will also be required from each pupil (PC1) </li></ul>
  18. 24. Types of School Trip <ul><li>Examples of category 2 trips include: </li></ul><ul><li>Evening trip to the theatre (EEP and PC1 required) </li></ul><ul><li>Football match at another secondary school (EEP and PC1 required) </li></ul><ul><li>Book or museum visit (EEP and PC1 required) </li></ul><ul><li>Sailing on the Firth or Forth (EEP, PC1 and AA1 required) </li></ul><ul><li>Day trip to Jew land Esk College (EEP and PC1 required) </li></ul>
  19. 25. NOTE <ul><li>‘ EEP forms should be with the head teacher a minimum of five weeks prior to the departure of the trip. However trips that do not include adventurous activities are self-regulated within the school so in some circumstances it may be possible to organise and arrange trips at short notice’. </li></ul>
  20. 26. Types of School Trip <ul><li>Category 3 Trips </li></ul><ul><li>Category 3 Trips require approval from the head teacher by submission of Educational Excursion Proposal Form (EEP) and Approval from the Head of Education by submitting an Educational Excursion Notification Form (EEN1). A parental consent form will also be required from each pupil (PC1) </li></ul>
  21. 28. Types of School Trip <ul><li>Example of category 3 trips include: </li></ul><ul><li>Italy residential trip during activities week (EEP, EEN1 and PC1 required) </li></ul><ul><li>Overseas adventure expeditions (EEP, EEN1, PC1 and AA1 required) </li></ul><ul><li>A daytrip to Dublin by air (EEP and PC1 required) </li></ul><ul><li>S3 French Battlefields Trip (EEP, EEN1, PC1 required) </li></ul><ul><li>German Exchange with canoeing (EEP, EEN1, PC1 and AA1 required) </li></ul><ul><li>German Exchange without canoeing (EEP, EEN1, PC1 required) </li></ul><ul><li>S1 Nethy Bridge Residential Experience (EEP, EEN1, PC1 and AA1 required) </li></ul>
  22. 29. Risk Assessment <ul><li>All activities involve risk </li></ul><ul><li>For example </li></ul>
  23. 31. Risk Assessment <ul><li>A risk assessment is nothing more than a careful examination of what could cause harm to people during your activities. </li></ul><ul><li>The aim is to make sure that no one gets hurt or becomes ill. </li></ul>
  24. 32. Some definitions <ul><li>Risk means the chance, great or small, that someone will be harmed by a hazard. </li></ul><ul><li>Hazard means anything that can cause harm. </li></ul>
  25. 33. The accident equation Human Hazard Environmental Hazard Accident Potential
  26. 34. Natural Risks <ul><li>Water </li></ul><ul><li>Rock fall </li></ul><ul><li>Lightning strikes </li></ul><ul><li>Weather </li></ul><ul><li>Cougars </li></ul>All can kill or cause serious injury
  27. 35. Human Risks <ul><li>Lack of leadership </li></ul><ul><ul><li>Failure to plan </li></ul></ul><ul><ul><li>Lack of skill / training </li></ul></ul><ul><li>Lack of judgment </li></ul><ul><li>Over-ambitious </li></ul><ul><li>Failure to care for one another </li></ul><ul><li>Poor communication </li></ul>
  28. 37. Formal risk assessment <ul><li>Step 1 – look for hazards </li></ul><ul><li>Step 2 – decide who might be harmed </li></ul><ul><li>Step 3 – Evaluate the risks and decide whether the existing precautions or procedures are adequate or whether more should be done. </li></ul><ul><li>Step 4 – Record your findings </li></ul><ul><li>Step 5 – Review your assessment and revise it if necessary </li></ul>
  29. 39. In short <ul><li>Acknowledge the Risk </li></ul><ul><li>Assess the risk </li></ul><ul><li>Manage the risk (control measures) </li></ul><ul><li>Review the process </li></ul>
  30. 40. Types of Risk Assessment <ul><li>Examples </li></ul><ul><li>East Lothian Example </li></ul>
  31. 41. Questions