How to choose the right conference venue


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It is important to choose the right conference venue. The PowerPoint presentation gives tips on how to choose the right conference venue in London. For more information, visit

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How to choose the right conference venue

  1. 1. Make sure that you select the most suitable venueMerchant Taylors’
  2. 2. Strategy Picking the right conference venue may seem a big job. With the correct strategy you are able to make sure everybody in attendance is left with good memories. The tips given should enable you to find the conference venues that match your criteria.Merchant Taylors’ 2
  3. 3. London London provides many options for companies and organisations looking to hold a conference. You will find conference venues in outer London, along with in the heart of London. The conference venue needs to have excellent transport links and additionally be close to hotels and restaurants. Take into account where exactly the delegates will be traveling from. If theyre coming from abroad, a conference venue near to Heathrow or London City airport is essential.Merchant Taylors’ 3
  4. 4. Delegate numbersYou should try to predict the amount of delegates that will attend. Hiring a venuewhich is too small needs to be avoided; but you must also ensure that its not too big either. If the venue is not full, it can appear unpopular.Great conference venues get booked up early, especially in popular months. If you are to hire a popular function venue, you will need to book it a long way in advance. Its best to start planning six to 12 months in advance; this is the only way to guarantee youll get the conference venue that you really want on your preferred date. The kind of equipment that is available isnt the same at different conferencevenue. Ask yourself whether you will need in-house catering, fallout rooms, Wi-Fi, a PA system etc. Make a comprehensive list and add to it when necessary. Try to remember the conferences youve attended and what facilities they provide.Merchant Taylors’ 4
  5. 5. Staff It is important that all of the staff at your event are properly trained and courteous, and are experienced. They should have clear directions as to how to help guests. Make sure you ask about what qualifications and experience the waiting staff have. If the conference is to be remembered favourably, each person working there needs to be well mannered and professional for the entire duration.Merchant Taylors’ 5
  6. 6. Ask others Get advice from other members of your team at each step of the planning stage. People in the management team may have important input that will help you to decide which conference venue to hire. Most people will have slightly different ideas in regards to what dynamics are most important which have to be considered to be able to ensure everybody is happy come the day of the seminar.Merchant Taylors’ 6
  7. 7. Research Selecting the right conference venue in London does not have to be a stressful task. With the right amount of research and the right strategy, you will be able to find a conference venue and facilities that are just right; making sure the event goes well.Merchant Taylors’ 7
  8. 8. Are you looking for a conference venue? Give Merchant Taylors’ a call 020 7450 4459 Taylors’ 8