Access 2010 Unit C PPT


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Access 2010 Unit C PPT

  1. 1. Microsoft Access 2010- Illustrated Unit C: Using Forms
  2. 2. Objectives • Use the Form Wizard • Create a split form • Use Form Layout View • Add fields to a form (continued)Microsoft Office 2010-Illustrated 2
  3. 3. Objectives (continued) • Modify form controls • Create calculations • Modify tab order • Insert an imageMicrosoft Office 2010-Illustrated 3
  4. 4. Using the Form Wizard • A form is an Access database object that allows you to arrange the fields of a record in any layout so you can enter, edit, and delete records • One way to create a form is by using the Form Wizard • The Wizard asks you questions to determine the information you wantMicrosoft Office 2010-Illustrated 4
  5. 5. Form ViewsMicrosoft Office 2010-Illustrated 5
  6. 6. Creating a Split Form • The benefit of a split form is that the upper pane allows you to display the fields of one record in any arrangement, and the lower pane maintains a datasheet view of the first few records, which you can navigate very quicklyMicrosoft Office 2010-Illustrated 6
  7. 7. Form Creation ToolsMicrosoft Office 2010-Illustrated 7
  8. 8. Example of a table in a split formMicrosoft Office 2010-Illustrated 8
  9. 9. Using Form Layout View • Allows some design changes to the form • You can add and delete fields • You can change formatting such as fonts and colorsMicrosoft Office 2010-Illustrated 9
  10. 10. Using Form Layout ViewMicrosoft Office 2010-Illustrated 10
  11. 11. Mouse Pointer Shapes in Form Layout ViewMicrosoft Office 2010-Illustrated 11
  12. 12. Adding Fields to a Form • Can be done in Layout View or Design View using Field List window • To add a field: drag it from the Field List to the location you want • When you add a new field, 2 controls are created: label and text box • To delete a field: click to select the field, then press [Delete]Microsoft Office 2010-Illustrated 12
  13. 13. Field List in Form Layout ViewMicrosoft Office 2010-Illustrated 13
  14. 14. Bound vs. Unbound Controls • Every item on a form is a control, such as text boxes and labels • Bound controls display data • Unbound controls do not display dataMicrosoft Office 2010-Illustrated 14
  15. 15. Modifying Form Controls • Many common properties can be modified in Form View or Layout View • Some properties (such as Control Source) can only be viewed and changed on the Property SheetMicrosoft Office 2010-Illustrated 15
  16. 16. Using the Property SheetMicrosoft Office 2010-Illustrated 16
  17. 17. Common Form ControlsMicrosoft Office 2010-Illustrated 17
  18. 18. Creating Calculations • Calculations are used to add items such as subtotals and counts to a form • Expressions are needed to create a calculationMicrosoft Office 2010-Illustrated 18
  19. 19. Creating Calculations • Expression: an equal sign and a combination of symbols • Square brackets must surround a field name in an expression • Field name must be typed exactly as it was in Table Design View (except for capitalization)Microsoft Office 2010-Illustrated 19
  20. 20. Adding a Text Box to Calculate a ValueMicrosoft Office 2010-Illustrated 20
  21. 21. Sample ExpressionsMicrosoft Office 2010-Illustrated 21
  22. 22. Modifying Tab Order • Tab Stop: determines whether the field accepts the focus and therefore determines where the focus moves as you press [Tab] • Tab Order: the order the focus moves as you press [Tab] • All text boxes and combo boxes have a tab stop and are included in the tab orderMicrosoft Office 2010-Illustrated 22
  23. 23. Tab Order Dialog BoxMicrosoft Office 2010-Illustrated 23
  24. 24. Inserting an Image • Examples are pictures, logos, clip art • The form section you place it in determines where it will appear on the form • For example, determine whether you want the image at the top of the form or next to each recordMicrosoft Office 2010-Illustrated 24
  25. 25. Form SectionsMicrosoft Office 2010-Illustrated 25
  26. 26. Adding an Image to the Form Header SectionMicrosoft Office 2010-Illustrated 26
  27. 27. Summary • Using the Form Wizard • Creating a split form • Using Form Layout View • Adding fields to a form • Modifying form controls • Creating calculations • Modifying tab order • Inserting an imageMicrosoft Office 2010-Illustrated 27