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Six Steps of Kaizen Poster

The Six Steps of Kaizen Poster articulate the six improvement steps that are practiced by Toyota during the past decades. It focuses on the skills, methods and analysis techniques. Implementing the Six Steps of Kaizen will facilitate your company or organization to achieve a new standard or level of performance and enhance your competitiveness.

The poster comes in two themes: color and monochrome. Formatted in PDF and in editable PPTX, the poster can be easily printed on an A3 or A4-sized paper from an office copier machine and displayed on employee workstations, or distributed together with your workshop handouts.

The poster complements the 'Six Steps of Kaizen' training presentation materials. It serves as a takeaway and summary of your Kaizen presentation.

Contents in the Six Steps of Kaizen poster include:

Step 1: Discover Improvement Potential
Step 2: Analyze the Current Methods
Step 3: Generate Original Ideas
Step 4: Develop an Implementation Plan
Step 5: Implement the Plan
Step 6: Evaluate the New Method

The Six Steps of Kaizen Poster articulate the six improvement steps that are practiced by Toyota during the past decades. It focuses on the skills, methods and analysis techniques. Implementing the Six Steps of Kaizen will facilitate your company or organization to achieve a new standard or level of performance and enhance your competitiveness.

The poster comes in two themes: color and monochrome. Formatted in PDF and in editable PPTX, the poster can be easily printed on an A3 or A4-sized paper from an office copier machine and displayed on employee workstations, or distributed together with your workshop handouts.

The poster complements the 'Six Steps of Kaizen' training presentation materials. It serves as a takeaway and summary of your Kaizen presentation.

Contents in the Six Steps of Kaizen poster include:

Step 1: Discover Improvement Potential
Step 2: Analyze the Current Methods
Step 3: Generate Original Ideas
Step 4: Develop an Implementation Plan
Step 5: Implement the Plan
Step 6: Evaluate the New Method

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Six Steps of Kaizen Poster

  1. 1. Six Steps of Kaizen © Operational Excellence Consulting. All rights reserved. The Six Steps of Kaizen articulate the six improvement steps that can be implemented in a company or organization to achieve a new standard or level of performance. Evaluate the results of the action items performed in order to verify the actual level of improvement. Standardize work practices and follow up to ensure gains are sustained. Guidelines: § Verify the results in a simple and quantifiable manner § Be clear how you measure improvement and make the basis for comparison consistent and meaningful § When improvement has not occurred, revisit the analysis, generate new action items and try out new implementation items § Document and share the kaizen story 6. Evaluate The New Method Create a positive atmosphere and attitude toward implementing kaizen. Communicate thoroughly with affected parties in the organization. Follow up on implementation as needed. Guidelines: § Get agreement with stakeholders on the improvements that will be implemented § Assign resources as needed for implementation § Ensure that team members play to their fullest ability and display good teamwork § Manager should ensure that people are aware of the upcoming change and why it is occurring 5. Implement The Plan Create effective plan for implementation, including communication and tracking purposes. When possible, make changes quickly and effectively as the situation allows. Guidelines: § Create an implementation plan that includes the activities, person(s) responsible, and completion dates § When possible, make changes quickly and effectively as the situation allows § Communicate with stakeholders and track progress 4. Develop An Implementation Plan Learn to see waste or improvement potential around the work areas. Develop mindset and attitude required for people to be successful in process improvement. Guidelines: § Adopt the kaizen attitude § Acquire analytic skills for kaizen, e.g. data analysis § Develop awareness for opportunity or problem by having an open inquisitive mind § Uncover waste and identify improvement opportunities – compare performance to standards, observe using the eight types of waste, or implement 5S to expose problems/opportunities 1. Discover Improvement Potential Analyze current methods of various work-related processes. Examples of analytical methods include work analysis, motion analysis, time study, standardized work, machine loss analysis, and material flow analysis. Guidelines: § Develop skills in basic analysis methods such as work analysis, motion analysis, time study, standardized work, machine loss analysis, and material flow analysis § There is no analysis technique that will work all the time; selection of the right tool for the right situation is part of the kaizen skills development 2. Analyze The Current Methods § Get the facts from the source § Don’t be swayed by preconceived notions § Practice through observations (use 5 whys thinking) § Adopt a calm attitude (be rational) The Kaizen Attitude Apply techniques for stimulating original ideas and synthesizing solutions. Guidelines: § Understand common roadblocks to creativity, e.g. Not Invented Here Syndrome, preconceptions, etc. § Separate idea generation from judgment § Think from different angles, combine ideas with others, and/or review previous analysis § Synthesis ideas § Methods for developing ideas, include: brainstorming, Osborn’s checklist, rules for motion economy, review 5W1H, etc. 3. Generate Original Ideas Six Steps of Kaizen 1. Discover Improvement Potential 2. Analyze the Current Methods 3. Generate Original Ideas 4. Develop an Implementation Plan 6. Evaluate the New Method 5. Implement the Plan
  2. 2. Six Steps of Kaizen © Operational Excellence Consulting. All rights reserved. The Six Steps of Kaizen articulate the six improvement steps that can be implemented in a company or organization to achieve a new standard or level of performance. Evaluate the results of the action items performed in order to verify the actual level of improvement. Standardize work practices and follow up to ensure gains are sustained. Guidelines: § Verify the results in a simple and quantifiable manner § Be clear how you measure improvement and make the basis for comparison consistent and meaningful § When improvement has not occurred, revisit the analysis, generate new action items and try out new implementation items § Document and share the kaizen story 6. Evaluate The New Method Create a positive atmosphere and attitude toward implementing kaizen. Communicate thoroughly with affected parties in the organization. Follow up on implementation as needed. Guidelines: § Get agreement with stakeholders on the improvements that will be implemented § Assign resources as needed for implementation § Ensure that team members play to their fullest ability and display good teamwork § Manager should ensure that people are aware of the upcoming change and why it is occurring 5. Implement The Plan Create effective plan for implementation, including communication and tracking purposes. When possible, make changes quickly and effectively as the situation allows. Guidelines: § Create an implementation plan that includes the activities, person(s) responsible, and completion dates § When possible, make changes quickly and effectively as the situation allows § Communicate with stakeholders and track progress 4. Develop An Implementation Plan Learn to see waste or improvement potential around the work areas. Develop mindset and attitude required for people to be successful in process improvement. Guidelines: § Adopt the kaizen attitude § Acquire analytic skills for kaizen, e.g. data analysis § Develop awareness for opportunity or problem by having an open inquisitive mind § Uncover waste and identify improvement opportunities – compare performance to standards, observe using the eight types of waste, or implement 5S to expose problems/opportunities 1. Discover Improvement Potential Analyze current methods of various work-related processes. Examples of analytical methods include work analysis, motion analysis, time study, standardized work, machine loss analysis, and material flow analysis. Guidelines: § Develop skills in basic analysis methods such as work analysis, motion analysis, time study, standardized work, machine loss analysis, and material flow analysis § There is no analysis technique that will work all the time; selection of the right tool for the right situation is part of the kaizen skills development 2. Analyze The Current Methods § Get the facts from the source § Don’t be swayed by preconceived notions § Practice through observations (use 5 whys thinking) § Adopt a calm attitude (be rational) The Kaizen Attitude Apply techniques for stimulating original ideas and synthesizing solutions. Guidelines: § Understand common roadblocks to creativity, e.g. Not Invented Here Syndrome, preconceptions, etc. § Separate idea generation from judgment § Think from different angles, combine ideas with others, and/or review previous analysis § Synthesis ideas § Methods for developing ideas, include: brainstorming, Osborn’s checklist, rules for motion economy, review 5W1H, etc. 3. Generate Original Ideas Six Steps of Kaizen 1. Discover Improvement Potential 2. Analyze the Current Methods 3. Generate Original Ideas 4. Develop an Implementation Plan 6. Evaluate the New Method 5. Implement the Plan
  3. 3. © Operational Excellence Consulting. All rights reserved. 3 Operational Excellence Consulting is a management training and consulting firm that assists organizations in improving business performance and effectiveness. Based in Singapore, the firm’s mission is to create business value for organizations through innovative design and operational excellence management training and consulting solutions. For more information, please visit www.oeconsulting.com.sg

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