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Office 5S Poster

The Office 5S Poster depicts the meaning, principles and practices of an organized, standardized and productive office. The poster comes in two themes: color and monochrome. Formatted in PDF, the poster can be easily printed on an A3-sized paper. The poster complements the '5S Techniques' and '5S for the Office' training presentation materials. It is an effective tool that can be printed and distributed to attendees of your 5S awareness or workshop session. It serves as a takeaway and summary of your 5S presentation. The Office 5S Poster describes what is 5S, its benefits as well as the visual management tools. For the main contents, the Office 5S Poster describes each of the 'S', including the meaning, principles and practices: 1. SORT Remove what is not needed and keep what is needed. Principles: - Stratification management - Dealing with the causes Practices: - Separate the necessary from the unnecessary - Get rid of what you do not need - "When in doubt, move it out" 2. SET IN ORDER Arrange essential items in order for easy access. Principles: - Functional storage - Search elimination Practices: - Find a permanent place for all needed items - Arrange items in order for easy access - Everything in its place after use 3. SHINE Keep things clean and tidy; no trash or dirt in the workplace. Principles: - Cleaning as inspection - Degrees of cleanliness Practices: - Clean and inspect workstations and common areas regularly - Clean office equipment, e.g. keyboard - Clean computer hard drive and e-files 4. STANDARDIZE Establish standards and guidelines to maintain a clean workplace. Principles: - 5S standardization - Visual management Practices: - Establish standards and guidelines - Make standards and guidelines visual - Maintain the workplace at a level in which deviations become obvious - Use visibility tools 5. SUSTAIN Make 5S a habit and teach others to adhere to established standards. Principles: - Habit formation - Disciplined workplace Practices: - Education and training - 'Before' and 'after' photos - Daily 5S five-minute activities - Schedule 5S audits VISUAL MANAGEMENT TOOLS - Visual Display: Label to make it perfectly clear where things belong and what the procedures are. - Visual Metrics: Quantify the path to targets for success. Use graphs and Pareto charts. - Visual Controls: Create an error-proofed environment to promote easy adherence to standards.

1 of 3
Office 5S
© Operational Excellence Consulting. All rights reserved.
Sort
Set In OrderShine
Standardize
Sustain
1. SORT
Remove	what	is	not	needed	and	keep	
what	is	needed.
Principles:
§ Stratification management
§ Dealing with the causes
Practices:
§ Separate the necessary from the
unnecessary
§ Get rid of what you do not need
§ “When in doubt, move it out”
2. SET IN ORDER
Arrange	essential	items	in	order	for	easy	
access.
Principles:
§ Functional storage
§ Search elimination
Practices:
§ Find a permanent place for all needed
items
§ Arrange items in order for easy access
§ Everything in its place after use
3. SHINE
Keep	things	clean	and	tidy;	no	trash	or	
dirt	in	the	workplace.
Principles:
§ Cleaning as inspection
§ Degrees of cleanliness
Practices:
§ Clean and inspect workstations and
common areas regularly
§ Clean office equipment, e.g. keyboard
§ Clean computer hard drive and e-files
5. SUSTAIN
Make	5S	a	habit	and	teach	others	to	
adhere	to	established	standards.
Principles:
§ Habit formation
§ Disciplined workplace
Practices:
§ Education and training
§ ‘Before’ and ‘after’ photos
§ Daily 5S five-minute activities
§ Schedule 5S audits
4. STANDARDIZE
Establish	standards	and	guidelines	to	
maintain	a	clean	workplace.
Principles:
§ 5S standardization
§ Visual management
Practices:
§ Establish standards and guidelines
§ Make standards and guidelines visual
§ Maintain the workplace at a level in which
deviations become obvious
§ Use visibility tools
WHAT IS 5S?
§ 5S	is	a	structured	program	to	implement	workplace	
organization	and	standardization
§ 5S	represents	five	disciplines	for	maintaining	a	visual	
and	productive	workplace
BENEFITS OF 5S
§ 5S	makes	our	workplace	more	pleasant
§ 5S	improves	work	efficiency
§ 5S	and	safety	go	hand-in-hand
§ 5S	leads	to	better	customer	satisfaction	and	higher	
productivity
VISUAL MANAGEMENT TOOLS
§ Visual Display: Label to make it perfectly
clear where things belong and what the
procedures are.
§ Visual Metrics: Quantify the path to
targets for success. Use graphs and
Pareto charts.
§ Visual Controls: Create an error-proofed
environment to promote easy adherence
to standards.
Office 5S
© Operational Excellence Consulting. All rights reserved.
Sort
Set In OrderShine
Standardize
Sustain
1. SORT
Remove	what	is	not	needed	and	keep	
what	is	needed.
Principles:
§ Stratification management
§ Dealing with the causes
Practices:
§ Separate the necessary from the
unnecessary
§ Get rid of what you do not need
§ “When in doubt, move it out”
2. SET IN ORDER
Arrange	essential	items	in	order	for	easy	
access.
Principles:
§ Functional storage
§ Search elimination
Practices:
§ Find a permanent place for all needed
items
§ Arrange items in order for easy access
§ Everything in its place after use
3. SHINE
Keep	things	clean	and	tidy;	no	trash	or	
dirt	in	the	workplace.
Principles:
§ Cleaning as inspection
§ Degrees of cleanliness
Practices:
§ Clean and inspect workstations and
common areas regularly
§ Clean office equipment, e.g. keyboard
§ Clean computer hard drive and e-files
5. SUSTAIN
Make	5S	a	habit	and	teach	others	to	
adhere	to	established	standards.
Principles:
§ Habit formation
§ Disciplined workplace
Practices:
§ Education and training
§ ‘Before’ and ‘after’ photos
§ Daily 5S five-minute activities
§ Schedule 5S audits
4. STANDARDIZE
Establish	standards	and	guidelines	to	
maintain	a	clean	workplace.
Principles:
§ 5S standardization
§ Visual management
Practices:
§ Establish standards and guidelines
§ Make standards and guidelines visual
§ Maintain the workplace at a level in which
deviations become obvious
§ Use visibility tools
WHAT IS 5S?
§ 5S	is	a	structured	program	to	implement	workplace	
organization	and	standardization
§ 5S	represents	five	disciplines	for	maintaining	a	visual	
and	productive	workplace
BENEFITS OF 5S
§ 5S	makes	our	workplace	more	pleasant
§ 5S	improves	work	efficiency
§ 5S	and	safety	go	hand-in-hand
§ 5S	leads	to	better	customer	satisfaction	and	higher	
productivity
VISUAL MANAGEMENT TOOLS
§ Visual Display: Label to make it perfectly
clear where things belong and what the
procedures are.
§ Visual Metrics: Quantify the path to
targets for success. Use graphs and
Pareto charts.
§ Visual Controls: Create an error-proofed
environment to promote easy adherence
to standards.
© Operational Excellence Consulting. All rights reserved. 3
Operational Excellence Consulting is a management training and consulting
firm that assists organizations in improving business performance and
effectiveness. Based in Singapore, the firm’s mission is to create business
value for organizations through innovative design and operational excellence
management training and consulting solutions. For more information, please
visit www.oeconsulting.com.sg

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Office 5S Poster

  • 1. Office 5S © Operational Excellence Consulting. All rights reserved. Sort Set In OrderShine Standardize Sustain 1. SORT Remove what is not needed and keep what is needed. Principles: § Stratification management § Dealing with the causes Practices: § Separate the necessary from the unnecessary § Get rid of what you do not need § “When in doubt, move it out” 2. SET IN ORDER Arrange essential items in order for easy access. Principles: § Functional storage § Search elimination Practices: § Find a permanent place for all needed items § Arrange items in order for easy access § Everything in its place after use 3. SHINE Keep things clean and tidy; no trash or dirt in the workplace. Principles: § Cleaning as inspection § Degrees of cleanliness Practices: § Clean and inspect workstations and common areas regularly § Clean office equipment, e.g. keyboard § Clean computer hard drive and e-files 5. SUSTAIN Make 5S a habit and teach others to adhere to established standards. Principles: § Habit formation § Disciplined workplace Practices: § Education and training § ‘Before’ and ‘after’ photos § Daily 5S five-minute activities § Schedule 5S audits 4. STANDARDIZE Establish standards and guidelines to maintain a clean workplace. Principles: § 5S standardization § Visual management Practices: § Establish standards and guidelines § Make standards and guidelines visual § Maintain the workplace at a level in which deviations become obvious § Use visibility tools WHAT IS 5S? § 5S is a structured program to implement workplace organization and standardization § 5S represents five disciplines for maintaining a visual and productive workplace BENEFITS OF 5S § 5S makes our workplace more pleasant § 5S improves work efficiency § 5S and safety go hand-in-hand § 5S leads to better customer satisfaction and higher productivity VISUAL MANAGEMENT TOOLS § Visual Display: Label to make it perfectly clear where things belong and what the procedures are. § Visual Metrics: Quantify the path to targets for success. Use graphs and Pareto charts. § Visual Controls: Create an error-proofed environment to promote easy adherence to standards.
  • 2. Office 5S © Operational Excellence Consulting. All rights reserved. Sort Set In OrderShine Standardize Sustain 1. SORT Remove what is not needed and keep what is needed. Principles: § Stratification management § Dealing with the causes Practices: § Separate the necessary from the unnecessary § Get rid of what you do not need § “When in doubt, move it out” 2. SET IN ORDER Arrange essential items in order for easy access. Principles: § Functional storage § Search elimination Practices: § Find a permanent place for all needed items § Arrange items in order for easy access § Everything in its place after use 3. SHINE Keep things clean and tidy; no trash or dirt in the workplace. Principles: § Cleaning as inspection § Degrees of cleanliness Practices: § Clean and inspect workstations and common areas regularly § Clean office equipment, e.g. keyboard § Clean computer hard drive and e-files 5. SUSTAIN Make 5S a habit and teach others to adhere to established standards. Principles: § Habit formation § Disciplined workplace Practices: § Education and training § ‘Before’ and ‘after’ photos § Daily 5S five-minute activities § Schedule 5S audits 4. STANDARDIZE Establish standards and guidelines to maintain a clean workplace. Principles: § 5S standardization § Visual management Practices: § Establish standards and guidelines § Make standards and guidelines visual § Maintain the workplace at a level in which deviations become obvious § Use visibility tools WHAT IS 5S? § 5S is a structured program to implement workplace organization and standardization § 5S represents five disciplines for maintaining a visual and productive workplace BENEFITS OF 5S § 5S makes our workplace more pleasant § 5S improves work efficiency § 5S and safety go hand-in-hand § 5S leads to better customer satisfaction and higher productivity VISUAL MANAGEMENT TOOLS § Visual Display: Label to make it perfectly clear where things belong and what the procedures are. § Visual Metrics: Quantify the path to targets for success. Use graphs and Pareto charts. § Visual Controls: Create an error-proofed environment to promote easy adherence to standards.
  • 3. © Operational Excellence Consulting. All rights reserved. 3 Operational Excellence Consulting is a management training and consulting firm that assists organizations in improving business performance and effectiveness. Based in Singapore, the firm’s mission is to create business value for organizations through innovative design and operational excellence management training and consulting solutions. For more information, please visit www.oeconsulting.com.sg