OCLC Print Archive Project Focus Group 2011-04-05


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Slides from Webinar with Kathryn Harnish (OCLC), Lizanne Payne (CRL), Emily Stambaugh (CDL), and Constance Malpas (OCLC Research).

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  • As currently implemented in the Registry of Digital Masters, the 583 Action Note takes a couple of different forms.In this example, the preservation commitment applies to a digitized version of a book, but is expressed in a bibliographic record describing the print original. This print edition is held by many libraries. The 583 indicates that Chicago digitized a local copy and will preserve the digitized file. But it doesn’t tell us if Chicago will retain the print original.
  • Using a new process that was implemented with HathiTrust and other partners, OCLC is also creating e-resource records that are ‘automatically’ enhanced with an 583 Action Note.
  • With Lizanne, Kathryn and Emily, have been considering a number of questions regarding this proposed model.
  • Title selected for archiving under the provisions of the Western Regional Storage Trust program. To be retained by Stanford Business School (S7Z). Which doesn’t have LHR in WC. 269 library holdings106 libraries with local holdings in WCExamples of local holdings:Penn State appears to have a full run from 1988 to 2004. All of its holdings are reported on a single record.UCLA has also reported holdings, but they are spread over three different library locations. They have opted to use textual holdings in the 866 rather than coded holdings in the 85x/86x. It is clear from this record that the holdings are incomplete – appear to be missing vol 2 and perhaps some issues of volume 1 (1988). Not sure what is meant by second 866 for ‘current issues’ since the record tells us that the library no longer subscribes.Stanford has agreed to archive this title on behalf of the WEST partnership. The library does not currently contribute holdings to WorldCat, so to disclose its print archiving commitment it will need to modify a holding record in its local system and then load the record to WorldCat.004 or 035 link to master record identifier852  Location (NR)853  Captions and Pattern-Basic Bibliographic Unit (R)863  Enumeration and Chronology-Basic Bibliographic Unit (R)866 Textual Holdings – Basic Bibliographic Unit
  • This is how we anticipate the model would be applied. In this example, the print archiving partner, the University of Oregon, has already contributed a holdings record describing physical inventory. Like most holdings records in WorldCat, it contains little more than the 852 Location and 853/863 Enumeration and Chronology.The meet the proposed standards for a print archive registry record, Oregon would need to update this holdings record with a 583 Action Note that might include the following subfield… This appears to have a lot of complexity but in fact most of these values (with the exception of $3) could be inserted automatically with a macro.Not sure if this would be updated in Connexion (it could be) or offline and then contributed via batch.
  • This is limited disclosure, but it is enough to be useful in national and international union catalogues.St Andrews alone has contributed over a hundred such records to WorldCat. They don’t tell us much about the scope or condition of local holdings, and are silent about the term of the retention commitment. But they are still informative. And we need to be mindful about creating a standard that would put the imperative to create quality data above the imperative to record and share print archiving information.
  • Current PDA standard requires: $a -Action$c- Time/Date of Action$l- Status $5- Institution to which field applies $2 -Source of term We believe selective use of other subfields will increase value of print archiving statements:$d-Action interval$f-Authorization$i-Method of action$j-Site of action$u-Method of access $z-Public note$3-Materials specified
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