Ala rusa stars 2010 malpas final

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  • Presentation outline: some basic facts about the aggregate print preservation infrastructure embodied in remote storage collections, the economic and other imperatives that are driving libraries toward more efficient use of off-site storage, and share some high level findings from project that is just wrapping up that examined the likely impact of mass digitization on library print management.
  • P. Courant and M. Nielson “On the Cost of Keeping a Book” (2010)http://www.clir.org/pubs/reports/pub147/pub147.pdf
  • How big is this shift likely to be and on what timeline? Over the last year we have studied the mass digitized book corpus in the context of systemwide print holdings and have found that a substantial part of the average academic library is already substantially duplicated. This scatter chart provide a simple but effective visualization of an important pattern that this project has revealed: that is, that the risks and opportunities associated with moving collection management ‘into the cloud’ are uniformly distributed across the research library community as a whole. This is a picture of the ARL membership (a microcosm of the larger research library community) that shows the level of duplication between individual library collections and the mass digitized book collection in Hathi. Over the course of this project, we have seen the rate of duplication between locally held print and mass digitized books increase steadily and significantly. In June of last year, an average of 20% of monographic titles in an academic library were duplicated in the Hathi repository; today that figure is about 30% (up to 40% for some institutions). In real terms, this means that rate of digital replication is exceeding the pace of growth in monographic acquisitions in most academic institutions. We estimate that the rate of duplication has increased by about 8% per library in the past year. Monographic acquisitions typically grow at about 2% per year in research libraries.A very low standard deviation (variance of ~4%), and across the population very little movement outside this range: 2/3rds of ARL community falls within standard deviation. We project that in a year’s time, many academic libraries are liable to find themselves “underwater,” holding a massive inventory of over-valued assets.Library directors will be called to account and expected to respond to questions about how an increasingly redundant local print collection is serving the educational and research mission of theparent institution. We need to be preparing for a world in which just-in-time, print on demand delivery is an option for a large share of the retrospective book collection.
  • Ala rusa stars 2010 malpas final

    1. 1. Constance Malpas<br />Program Officer<br />OCLC Research<br />malpasc@oclc.org<br />Shared Print Collections: leveraging collective infrastructure <br />ALA RUSA/STARS<br />Cooperative Collections<br />27 June 2010<br />
    2. 2. Growth of US Library Storage Infrastructure<br />Aggregate off-site capacity has increased exponentially<br />+ 70 million volumes<br />68 high-density facilities<br />this trend is unlikely to continue <br />2 high-density facilities<br />Derived from L. Payne (OCLC, 2007)<br />Date of Original Construction<br />
    3. 3. Aggregate Preservation Resource: Black Box?<br />Of 68 storage facilities identified in Payne (OCLC, 2007):<br /><ul><li>2 are visible in WorldCat today: UC NRLF & UC SRLF
    4. 4. Proxies: CRL, LC?</li></ul>Among 9 ASERL storage collections profiled in 2004:<br /><ul><li>80% of monographic titles held in a single storage facility</li></ul>Titles in ‘shared print’ collections <br />less widely held?<br />More widely held<br />Less widely held<br />
    5. 5. Shared Print value proposition(s)<br />Ensures long-term survivability of ‘last copies’ and low-use print journals and books<br />Extension of traditional repository function; limited motivation to subsidize<br />Enables reduction in redundant inventory for moderately and widely-held titles, facilitating redirection of library resources toward more distinctive service portfolio<br />Strategic reserve provides a hedge against disruption in the marketplace, rapid fluctuations in scholarly value & function of print; provides tangible value to participant<br />
    6. 6. Inertia: a hidden cost driver?<br />Cost of management decreases as collections move off-site; the sooner they leave, the greater the savings<br />If 13% of on-campus collection circulates, more than 80% of the expenditure on locally managed collections delivers ‘symbolic’ value <br />Source: P. Courant and M. Nielson (CLIR, 2010)<br />
    7. 7. Potential life-cycle<br />cost savings of <br />(119.56-47.78)*500,000 titles<br />=$35,890,000<br />“monographs are overwhelmingly the largest <br />source or driver of library costs . . . If research libraries <br />want to control their costs, they must work to control <br />and reduce the life cycle costs of maintaining their <br />monograph collections” <br />Lawrence , Connaway & Brigham (2001)<br />S. Lawrence et al. (2001) Based on 1999 ARL Data<br />
    8. 8. Prediction<br />Within the next 5-10 years, focus of shared print archiving and service provision will shift to monographic collections<br /><ul><li>large scale service hubs will provide low-cost print management on a subscription basis;
    9. 9. reducing local expenditure on print operations, releasing space for new uses and facilitating a redirection of library resources;
    10. 10. enabling rationalization of aggregate print collection and renovation of library service portfolio</li></ul>Mass digitization of retrospective print collections will drive this transition<br />
    11. 11. A global change in the library environment<br />Academic print book collection already substantially duplicated in mass digitized book corpus<br />June 2010<br />Median duplication: 31%<br />June 2009<br />Median duplication: 19%<br />
    12. 12. Mass Digitized Books in Shared Repositories<br />~3.5M titles<br />~75% of mass digitized corpus is ‘backed up’ in one or more shared print repositories<br />~2.5M<br />
    13. 13. Shared Print Service Provision: Capacity Varies<br />Union of 5 major shared print collections<br />Library of Congress<br />who knows…<br />UC NRLF/SRLF<br />NRLF holdings visible<br />ReCAP<br />xID enrichment<br />CRL<br />
    14. 14. What’s in this ‘starter set’ of shared print?<br />Opportunities for shared print service provision<br />e.g., [+90K]public domain titles in literature and history; just-in- case print access<br /> [+600K] titles in the humanities held by >24 libraries; surrogate print management & access at reduced cost, subscription model<br />
    15. 15. Management Perspective: How Much is Enough?<br />Shared Print service must deliver<br /><ul><li>Space recovery equal to “one floor” at outset
    16. 16. Volume reduction equal to X years of print acquisitions
    17. 17. Cost not to exceed current storage options
    18. 18. Minimize (visible) disruption in operations</li></ul>If management of mass-digitized monographs could be externalized to large scale providers today:<br /> average space recovery of 20,000 ASF per library<br /> cost avoidance of ~$1M for new storage module<br /> cost avoidance of $1M per year for on-site management<br />
    19. 19. Staff Perspective: What’s Good Enough<br />Shared Print service provision must equal or exceed<br /><ul><li>Turnaround/delivery from local storage (<2 days)
    20. 20. Local loan period
    21. 21. Local access/availability guarantee, ability to recall etc
    22. 22. Discoverability of local resource</li></ul>Local retention mandated when title held by <10 libraries<br />No one mentioned . . .<br />Home delivery option  direct to patron<br /> Acceptable loss rate  repository viability<br /> Penalties for late return  impact on other clients<br />
    23. 23. Implications: Shared Print<br />A small number of repositories may suffice for ‘global’ shared print provision of low-use monographs<br />Generic service offer is needed to achieve economies of scale, build network; uniform T&C<br />Fuller disclosure of storage collections is needed to judge capacity of current infrastructure, identify potential hubs<br />Service hubs will need to shape inventory to market needs; more widely duplicated, moderately used titles<br />If extant providers aren’t motivated to change service model, a new organization may be needed<br />
    24. 24. Some (surmountable) obstacles<br />
    25. 25. Recommendations: Where to Start<br /><ul><li>If your institution has significant holdings in storage swap your symbol so that aggregate preservation resource is addressable and carrying capacity can be assessed
    26. 26. Use the mass digitized book corpus as driver for de-duplication and storage transfers;strengthen preservation infrastructure where it is most needed
    27. 27. Retain on-site only those titles for which demand and local value exceeds the (significant) economic and opportunity costs of local management; est. 13% circ rate does not justify current expenditure pattern </li></li></ul><li>Recommendations: What to Stop<br /><ul><li>Storage transfers that don’t meet a known preservation need; local space pressures (alone) shouldn’t dictate what moves first or farthest
    28. 28. Preservation strategies that presume local autonomy; the scholarly record is a shared asset and its preservation is a collective responsibility
    29. 29. Enhancing bibliographic records for digitized content, beyond the addition of standard identifiers; let network visibility and full-text search hasten the migration of inventory from stacks to storage</li></li></ul><li>Proposal: Pilot a Strategic Print Reserve<br />Largest shared storage collections use mass-digitized titles held in common to characterize generic service offer and common price point for a ‘national print reserve’ <br />Compare:<br /><ul><li>Availability in print (restricted collections, NOS, loss rate)
    30. 30. Delivery timetable (including home-delivery option)
    31. 31. Repository characteristics (environmental conditions, etc.)
    32. 32. Transaction costs (establish baseline, look for efficiencies)</li></ul>subscription cost based on N titles * (.86 * x) / no. participants in region holding print version; service level sufficient to enable reduction in inventory<br />
    33. 33. Acknowledgments <br />Project staff:<br /> Michael Stoller, Bob Wolven, Matthew Sheehy (NYU & ReCAP)<br /> Kat Hagedorn, Jeremy York (HathiTrust)<br /> Roy Tennant, Bruce Washburn, Jenny Toves (OCLC Research)<br />Sponsors:<br /> Carol Mandel, Jim Michalko, Jim Neal, John Wilkin<br />Funder:<br /> Andrew W. Mellon Foundation<br />

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