Tech law conference presentation final

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Tech law conference presentation final

  1. 1. Richard  Best  Public  Sector  ICT  Procurement  June  2013  
  2. 2. PUBLIC SECTOR ICT PROCUREMENT34 POINTers to help you SERVE and market To CLIENts
  3. 3. SWITCHED / HELP YOUOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”STORY / GOALNEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  4. 4. OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  5. 5. SWITCHED / HELP YOUOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”STORY / GOALNEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  6. 6. OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – BESTIE’S 40 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  7. 7. OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – BESTIE’S 40 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  8. 8. A TALK IN 8 PARTSNo. Subject1 Policy, law and audit Understanding the operating environment 2 The supply market Getting in amongst it3 Technology Having at least a general understanding of relevant technologies4 Pre-market engagement Approaching the market before an actual procurement5 Government ICT procurement models Being across the various approaches6 Government ICT contracts Understanding what’s different about them 7 Government Rules of Sourcing Helping you to come up to speed with the changes8 Keeping up to date Subscribing to key information sources
  9. 9. Some house-keepingOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”But first...NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  10. 10. Not speaking onbehalf of any clientOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”DISCLAIMERNEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  11. 11. TWEET ALL YOU LIKEOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”TWEET AND BE DAMNEDNEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  12. 12. OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  13. 13. CREATIVE COMMONSCC-BY licensedOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”ALL TEXTUAL CONTENT in slidesNEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)Creative Commons Attribution 3.0 New Zealand licence: http://creativecommons.org/licenses/by/3.0/nz/deed.en_US(If attribution is a hassle, just don’t worry about it. Really.)
  14. 14. Some thanksOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”And...NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  15. 15. OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)Ann Aspey | Robert Buchanan | David Clarke | Graeme Crombie | KateCruickshank | Gordon Davis | John Elwood | Gary Forrester | GenevieveHancock | Mark Hargreaves | Kate Hutchinson | Ross Johnston | QuentinLowcay | Corin Maberly | Andrew Matangi | Blaine McLachlan | ChloeMcLoughlin | Jane Meares | Steve Nightingale | Dean Oppenhuis | PaulRadich | Stephen Revill | Fran Rigby | Stephen Rogers | Amy Ryburn | JeremySalmond | David Shanks | Geoff Sharp | Damien Steel-Baker | Ken Stephen |Stuart van Rij | Kym Thomas | Karl Vincent | Michael Wigley | + all the greatinternal clients (project and programme managers, supply and vendormanagers, web pros, security bods and other SMEs) from whom Ive learnedabout all manner of technologies as well as public and business processes
  16. 16. POLICY, LAW AND AUDITOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”Part 1NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  17. 17. READ SOME HISTORYOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #1NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  18. 18. SOME history...E-GOVERNMENT VISION AND STRATEGY2000-2001: Government’s “first strategicvision for Information and CommunicationsTechnology in the public sector”.LEAD DEPARTMENTState Services CommissionDescriptionThe Strategy enshrined an “all-of-government approach to transforming howagencies use technology to deliverservices, provide information, and interactwith people, as they work to achieve theoutcomes sought by government”.
  19. 19. SOME history...E-govt STRATEGY outputs relevantto ict procurementE-govt programme produced a number ofrelevant and enduring outputs.LEAD DEPARTMENTsState Services Commission and laterDepartment of Internal AffairsDescriptionOpen Source guidance; New ZealandGovernment Web Standards; GovernmentUse of Offshore ICT Service Providers:Risk Management Advice; Guidelines forthe Treatment of IP Rights in ICTContracts; NZGOAL
  20. 20. SOME history...E-govt STRATEGY outputs relevantto ict procurementE-govt programme produced a number ofrelevant and enduring outputs.LEAD DEPARTMENTsState Services Commission and laterDepartment of Internal AffairsDescriptionOpen Source guidance; New ZealandGovernment Web Standards; GovernmentUse of Offshore ICT Service Providers:Risk Management Advice; Guidelines forthe Treatment of IP Rights in ICTContracts; NZGOAL
  21. 21. SOME history...E-govt STRATEGY outputs relevantto ict procurementE-govt programme produced a number ofrelevant and enduring outputs.LEAD DEPARTMENTsState Services Commission and laterDepartment of Internal AffairsDescriptionOpen Source guidance; New ZealandGovernment Web Standards; GovernmentUse of Offshore ICT Service Providers:Risk Management Advice; Guidelines forthe Treatment of IP Rights in ICTContracts; NZGOAL
  22. 22. SOME history...E-govt STRATEGY outputs relevantto ict procurementE-govt programme produced a number ofrelevant and enduring outputs.LEAD DEPARTMENTsState Services Commission and laterDepartment of Internal AffairsDescriptionOpen Source guidance; New ZealandGovernment Web Standards; GovernmentUse of Offshore ICT Service Providers:Risk Management Advice; Guidelines forthe Treatment of IP Rights in ICTContracts; NZGOAL
  23. 23. SOME history...E-govt STRATEGY outputs relevantto ict procurementE-govt programme produced a number ofrelevant and enduring outputs.LEAD DEPARTMENTsState Services Commission and laterDepartment of Internal AffairsDescriptionOpen Source guidance; New ZealandGovernment Web Standards; GovernmentUse of Offshore ICT Service Providers:Risk Management Advice; Guidelines forthe Treatment of IP Rights in ICTContracts; NZGOAL
  24. 24. SOME history...Transformation of e-govt unit2007-2009: Following a review in 2007, in2008 SSC’s ICT Branch split into policyand operational units.DescriptionThe policy function – ICT Leadership –remained (for a while) with SSC. Theoperational function – GovernmentTechnology Services – transferred to DIAin mid-2009 and merged with its then ICTBranch.
  25. 25. ABSORB CURRENT GOVTPOLICY AND DIRECTIONOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #2NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  26. 26. GET THE DIRECTIONSAND PRIORITIESOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #3NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  27. 27. THE ‘Ds and ps’...DIRECTIONS & PRIORITIES FOR GOVT ICTOctober 2010. Government adopts a set ofdirections and priorities for ICT investmentacross the State Services, replacing the e-Government Strategy as updated in 2006.LEAD DEPARTMENTSSSC and DIATHE DIRECTIONS(1) Provide clear leadership and direction;(2) support open and transparentgovernment; (3) improve integrated servicedelivery; (4) strengthen cross-governmentbusiness capability; (5) improveoperational ICT management
  28. 28. ROADMAPGOVT COMMON CAPABILITIES ROADMAPCabinet directed DIA to lead a programmeto create a Common Capability ICTRoadmap as a basis for agency ICTplanning and implementationDescriptionRoadmap provides a broad outline ofcommon capabilities that will deliver theoutcomes of Directions and Priorities forGovernment ICT. It sets out commoncapabilities that are available today, are indevelopment, as well as concepts for thefuture. They have been developedcollaboratively by government agencies.See roadmap.ict.govt.nz
  29. 29. UNDERSTAND BPS ANDFUNCTIONAL LEADERSHIPOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #4NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  30. 30. RESULT AREAS 9 AND 10THE RESULT AREASMarch 2012. PM announced better publicservices initiative and, among other things,set 10 results for public sector to achieveover next 3 to 5 years. Two relevant to ICT:RESULT AREA 9“New Zealand businesses have a one-stoponline shop for all government advice andsupport they need to run and grow theirbusiness.”RESULT AREA 10“New Zealanders can complete theirtransactions with the Government easily in adigital environment.”
  31. 31. FUNCTIONAL LEADERSHIPMBIE:ProcurementFunctionalLeaderDIA:FunctionalLeader ofGovt ICTBPS reforms also entail a focus on better system leadership. In May 2012 Cabinet agreed thatthe State Services Commissioner be responsible for functional leadership: “leadership aimed atsecuring economies or efficiencies across departments, improving services or service delivery,developing expertise and capability across the Public Service, and ensuring businesscontinuity”. It also agreed that the Commissioner may delegate this responsibility by appointingfunctional leaders within the Public Service.
  32. 32. SPOT THE 2C TRENDSOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #5NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  33. 33. CENTRALISATIONCOLLABORATIONOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  34. 34. TO ILLUSTRATE, IMAGINE ANEW CROWN ENTITYOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)It needs computers, printers, mobile phones, computing infrastructure services, telco services(e.g., WAN and Internet links), office productivity software licences, independent security auditand code review of a new online service, authentication and identity verification capability forthat new online service, a new corporate website as well as graphic design and front-enddevelopment for that website, a secure email solution and a collaborative online workspace.
  35. 35. NO OPEN ADVERTISING req’dGoods and services required Available contractComputers, MFD printers and mobile phones AOG contractsTelco services (e.g., WAN and Internet links) One.govt syndicated contractOffice productivity software licencesG2012 Microsoft licensing frameworkand Microsoft LAR syndicated panelIndependent code review + security auditForthcoming common capability securityservices panelAuthentication and identity verification capability RealMe/igovtNew corporate websiteCommon web platform syndicatedcontractGraphic design + front end web developmentWeb professional services syndicatedpanelSecure email solution SEEMailCollaborative online workspace Shared workspace platform
  36. 36. GRASP THE ROLE OFMANDATESOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #6NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  37. 37. MANDATES...No. Subject1Cabinet direction re adoption of the e-Government Interoperability Framework (e-GIF) 2002 [CAB Min (02) 18/2C]2Cabinet direction re departmental compliance with the Web Standards 2003 [CABMin (03) 41/2B] 3 Cabinet direction to departments re use of igovt services 2008 [CAB Min (08)38/2A]4Whole of government direction to Crown agents re use of igovt services 2008 [NewZealand Gazette Notice No. 6913,18 September 2008]5Cabinet direction to public service departments to “use cross-government ICTproducts and services to meet relevant business needs when they are available,unless there is a compelling business reason not to” 2010 [CAB Min 10 (35/5A)]6Cabinet direction to departments, subject to an opt out process, to adopt existingICT common capabilities July 2012 [CAB Min (12) 23/12]
  38. 38. A couple of other things...No. Subject7Cabinet statement that, until an all-of-government approach to cloud computing isimplemented, State Services agencies should obtain guidance from DIA beforemaking decisions to adopt cloud based services August 2012 [CAB Min (12) 29/8A]8Cabinet authorisation for GCIO and Head of State Services to specify jointly whenit will be mandatory for departments to adopt new common capabilities, subject toa specific opt-out process October 2012 [CAB Min (12) 35/4C]
  39. 39. GET READY FOR 107OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #7NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  40. 40. OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)Likely to be made more flexible by amendments proposed in the State Sectorand Public Finance Reform Bill currently before the House.
  41. 41. OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)“GCIO expects to request that this authority [whole of governmentdirection by Minister of Finance and Minister of State Services] beexercised to direct Crown entities to adopt common capabilities.”Paper to Cabinet Committee on State Sector Reform and Expenditure Control, 19September 2012 [SEC (12) 81]
  42. 42. THINK PRIVACY ANDSECURITYOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #8NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  43. 43. BE ACROSS INFORMATIONLAW AND POLICYOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #9NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  44. 44. Know the pfaindemnity provisionsOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #10NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  45. 45. LEARN FROM OTHERS &ask for helpOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #11NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  46. 46. WATCH OUT FOR THEGOVT ICT STRATEGYOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #12NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  47. 47. OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  48. 48. THE SUPPLY MARKETOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”Part 2NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  49. 49. Listen to the marketOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #13NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  50. 50. GO TO AMARKET BRIEFINGOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #14NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  51. 51. OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  52. 52. UNDERSTAND THEPATRIOT ACT AND FISAOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #15NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  53. 53. TECHNOLOGYOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”Part 3NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  54. 54. LEARN THE LINGO;understand the techOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #16NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  55. 55. OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  56. 56. OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  57. 57. GET YOUR HEADIN THE CLOUDOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #17NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  58. 58. OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  59. 59. OBSERVE IAASOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #18NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  60. 60. OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)RFPs by a number of agencies are expressing apreference for, or requiring the use of, IAAS for a systemor services computing infrastructure requirementsFor us lawyers and commercial advisers, this requiressome changes to standard RFP and contractualapproaches"Telecom to buy Revera for $96.5m" (Computerworld, 29April 2013)
  61. 61. PRE-MARKETENGAGEMENTOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”Part 4NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  62. 62. ‘PRE-ACTUAL-PROCURING-FROM-THE-MARKET-ENGAGEMENT’OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  63. 63. TAKE A MACRO VIEWOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #19NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  64. 64. ASSESS PROCESS RISKAND PROJECT RISKOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #20NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  65. 65. PUT YOUR NECK OUTOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #21NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  66. 66. Govt ict procurementOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”SECTION 5NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  67. 67. UNDERSTAND THERANGE OF APPROACHESOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #22NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  68. 68. COMPARE THECOLLABORATIVE MODELSOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #23NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  69. 69. EXPECT FRONTPAGE NEWSOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #24NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  70. 70. CAUTION CLIENTSON TWITTEROFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #25NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  71. 71. OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)“Respondents must not make any public statements toany third party in relation to any aspect of this RFPprocess or the awarding of any contract without thepermission of [tendering agency].”
  72. 72. Think about probityconfirmations & plansOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #26NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  73. 73. COMPLY WITH PROCESS &CONTENT INSTRUCTIONSOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #27NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  74. 74. DON’T TAKEUNNECESSARY POINTSOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #28NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  75. 75. OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  76. 76. Govt ict CONTRACTSOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”Part 6NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  77. 77. DON’T USE BOG STANDARDSERVICES TEMPLATESOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #29NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  78. 78. RECOGNISE PUBLICSECTOR NEEDSOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #30NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  79. 79. GET BEHIND AN ICTTEMPLATES PROJECTOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #31NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  80. 80. GOVERNMENT RULESOF SOURCINGOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”PART 7NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  81. 81. OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  82. 82. READ THE RULES. AGAIN.OFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #32NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  83. 83. UNDERSTAND & helpclients with CHANGESOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #33NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  84. 84. THE CHANGES...No. Title1Training on 5 Principles Rule 2(a) "Agency staff must be trained in the five Principles of procurement2Crown Entities: Gear up Statements in public Cabinet paper"Rules may become binding under a s 107 Crown Entities Act whole of govt direction3Exemption to advertising – information requirements Rule 15(4)-(7)"Info requirements for reliance on exemption to open advertising more prescriptive4Change to ‘previous tender’ exemption (no compliant responses) Rule 15(9)(b)"Exemption now only available where open advertisement was in the last 12 months5Change to ‘only one supplier’ exemption to open advertising Rule 15(9)(c)"More realistic wording: “for technical reasons there is no real competition” + IT examples6“Additional goods or services” exemption now legible Rule 15(9)(d)"Clearer and gives example of “an enhancement or change to an integrated IT system” 7New “unsolicited unique proposal” exemption to open advertising Rule 15(9)(j)"Unique VFM proposals, aligned with govt objectives, for goods/services not readilyavailable in market. See also MBIE guide on “Unsolicited Unique Proposals”
  85. 85. THE CHANGES...No. Title8Strategic Procurement Outlooks (SPOs) Rule 16 "Agencies to submit a Strategic Procurement Outlook (SPO) to MBIE for publication 9Extended Procurement Forecasts (EPFs) Rule 18"Agencies to submit EPFs to MBIE to assist with cross-government planning10Significant business cases (SBCs) Rule 19"Agencies to submit SBCs to MBIE for review ($5M+ or complexity/risk or cross-govt)11Time, time, time – range of new time rules Rules 26-31"Key point: agencies should prepare to allow suppliers more time to respond12Changes to RFX templates Given, e.g., Rule 35 (Content of Notice of Procurement)"Changes to standard templates likely required, e.g., relative importance of eval criteria 13Responding to queries – expectation to extend response deadline Rule 37"If agency unable to reply promptly, it should consider extending deadline for responses14Provision of additional information to suppliers after short-listing Rule 38"Additional information may be made available to shortlisted suppliers after shortlisting
  86. 86. THE CHANGES...No. Title15Treatment of responses – two new sub-rules reflecting good practice Rule 40"Re agency-caused late responses and supplier correction of unintentional errors16New express reasons to exclude suppliers from participation Rule 41"Reasons include previous serious performance issues, threat to national security 17New rule on e-auctions Rule 42"Allows e-auction after initial evaluation of proposals and specifies process rules18Awarding the contract – abnormally low bids Rule 43"New provision re agency verification of bid with price substantially lower than others19Open-ended panels now expressly permitted Rule 54"Partly new panel supply rules: more process requirements but also more flexible20Collaborative contracts Rules 55-57"AoG contracts, syndicated contracts + new category of common capability contracts21Approved government model templates (A-GMTs) Rule 59"Agencies must operationalise A-GMTs in their procurement activities
  87. 87. Just one more...No. Title22Intellectual property intentions to be set out in Notice of Procurement Rule 61"Where procurement may involve creation of new IP, Notice of Procurement should setout agency intentions regarding ownership, licensing and future commercialisation
  88. 88. KEEPing UP TO DATEOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”PART 8NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  89. 89. Check / Subscribe torelevant sourcesOFFICIAL PRESENTATION:“PUBLIC SECTOR ICT PROCUREMENT – 34 POINTERS”POINT #34NEW ZEALAND LAW SOCIETY – TECHNOLOGY LAW CONFERENCE20 june 2013 (auckland) – 21 june 2013 (wellington)
  90. 90. Like ...No. Source1GCIO updates at ict.govt.nz/gcio/gcio-news"Re agency-caused late responses and supplier correction of unintentional errors2 Better public services Cab papers + minutes at www.ssc.govt.nz/bps-cab-papers-minutes 3MBIE’s GPRP Noticeboard at www.business.govt.nz/procurement/procurement-reform/noticeboard 4Relevant OAG reports and Ministerial inquiries For example, oag.govt.nz/reports/information-technology and inquiry.novopay.govt.nz/sites/inquiry.novopay.govt.nz/files/MIN130501-Inquiry-Report-web.pdf 5 Government Electronic Tenders Service at www.gets.govt.nz 6 AusTender at www.tenders.gov.au/

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