Microsoft Office Word Basics Training

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Learn how to use Microsoft Office Word

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Microsoft Office Word Basics Training

  1. 1. Word Basics aturminda microsoft word technologies
  2. 2. what you'll learn ● The basics of Microsoft Word application – Launching and closing the application – Identifying the application interface – Typing in your first document – Saving your document – Reopening your saved documents / files – Using toolbars ● Basic formatting ● Changing font face, size, style and color ● Playing around with paragraph justification, indentation, spacing ● Manipulating text through select, cut, copy and paste aturminda microsoft word technologies
  3. 3. exercise > launch application ● Navigate to Start -> All Programs -> Microsoft Office -> Microsoft Office Word 2003 aturminda microsoft word technologies
  4. 4. introducing microsoft word Title bar Menu Toolbar Cursor New, empty Window document controls aturminda microsoft word technologies
  5. 5. exercise > menu and exit ● Click on any of the menu ● Look at the list of things to do – Try Exit ● That's how you close the Word application ● You can also use the Window controls aturminda microsoft word technologies
  6. 6. happens everytime ● Whenever you launch Word, – it gives you a new Word document – the document is empty – by default, the name is 'Document1' – the name is displayed on the Title Bar ● You can either – continute editing Document1 – open another saved Word Document aturminda microsoft word technologies
  7. 7. exercise > basic keyboard skills ● Use the keyboard – Type your full name – Type your full address ● Hints – to get on a new line, press Enter – to move the cursor around, use the arrow keys – to delete something, press the Backspace key aturminda microsoft word technologies
  8. 8. exercise > save your file ● Do this – Find the File menu – Click on it – Save the file aturminda microsoft word technologies
  9. 9. save dialog ● Word will ask you where to save the file ● Best place – My Documents ● Choose the name of the file ● Click Save aturminda microsoft word technologies
  10. 10. exercise > open a saved file ● Do this – Close Word – Launch Word again – Go to File -> Open – Select the file we just saved – Note the Title Bar ● it should display the name of the recently opened file aturminda microsoft word technologies
  11. 11. exercise > new file ● You already have a file / document opened ● What if you want to work on a new file, and edit two files at once? – Go to File -> New – Select Blank document aturminda microsoft word technologies
  12. 12. sidestep for a bit ● What have we learned? – Launch the Word application – Close it – Save a document – Open a saved document – Create a new document ● Any questions? aturminda microsoft word technologies
  13. 13. toolbars... chocolate bars... ● Toolbars are 'shortcuts' for menus ● Remember how to – open a file? This is a Standard – save a file? Toolbar – create a new file? ● We can use the toolbar! Try them! Open file Print file New file Preview file Save file before printing aturminda microsoft word technologies
  14. 14. more toolbars... ● Word has two default toolbars – Standard – Formatting ● Remember, whatever shortcuts you see on the Formatting Toolbar can actually be reached using the Format Menu aturminda microsoft word technologies
  15. 15. exercise > small paragraph ● Do this – Write a paragraph about your own self ● Name ● Address ● What do you do? Working as? Studying in what year? ● Your 3 favorite colors ● Your favorite food and drink ● Hobbies ● Anything! – Save the file with the name 'Myself' ● Next, we're going to use the Formatting Toolbar! aturminda microsoft word technologies
  16. 16. exercise > select to format ● To format – to change the appearance and style of a particular element in a Word document / file ● Element? – A whole paragraph – A single word – A sentence ● How? – Select that element first! ● Click and hold, drag and release aturminda microsoft word technologies
  17. 17. exercise > formatting frenzy ● Explore the Formatting Toolbar, and do these exercises – Change font face ● Change the font face of your name – Change font size ● Make the whole paragraph bigger ● Enlarge your name so that it's bigger than the rest – Change font style (bold, italic, underline) ● Assign any or all the styles to your address – Change font color ● 'color' your favorite colors! – Feel free to format more! aturminda microsoft word technologies
  18. 18. sample job aturminda microsoft word technologies
  19. 19. exercise > paragraph formatting ● Select the whole paragraph ● Play around with these options in the Formatting Toolbar Align Left Center Justify Line Spacing Align Right aturminda microsoft word technologies
  20. 20. exercise > paragraph indentation ● Observe the ruler and indents Right indent First-line indent Left indent Hanging indent aturminda microsoft word technologies
  21. 21. sidestep for a bit ● What have we learned? – Toolbars ● Standard ● Formatting – Formatting ● change font face, size, style and color ● change paragraph justification and line spacing ● change paragraph indentation ● Any questions? aturminda microsoft word technologies
  22. 22. cut, copy, paste trick ● How to quickly move your last sentence to be the first sentence? – Solution 1 ● type the whole sentence back as the first sentence ● delete the last sentence at the end, OR – Solution 2 ● select the last sentence ● cut it ● go to the beginning of the paragraph ● paste it! aturminda microsoft word technologies
  23. 23. exercise > cut and paste ● Here's the replay – select – cut (Edit -> Cut) aturminda microsoft word technologies
  24. 24. exercise > cut and paste (cont) – go to the start of the – done! paragraph (click there)... and paste! (Edit->Paste) aturminda microsoft word technologies
  25. 25. exercise > cut vs copy ● You can actually perform copy instead of cut – What's the difference? ● Cut takes away the selected portion ● Copy makes a copy of the selected portion ● How the pros do it – Using the keyboard! ● Ctrl + C for Copy ● Ctrl + X for Cut ● Ctrl + V for Paste – Repeat previous exercise using keyboard only ● Another great hint – You can paste same thing multiple times!!! aturminda microsoft word technologies
  26. 26. exercise > undo and redo ● There is a feature in Word that no one can live without – ability to undo or redo changes! ● Try deleting any part of your paragraph – Now type Ctrl + Z (Edit->Undo) – What do you see? – Now type Ctrl + Y (Edit->Redo) – What do you see? ● Undo and Redo is located under the Edit menu aturminda microsoft word technologies
  27. 27. end of module ● What have we learned? – Cut – Copy – Paste – Keyboard shortcuts – Undo – Redo ● Any questions? aturminda microsoft word technologies

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