ONTUST – INDONESIAN STUDENTS ASSOCIATIONACCOUNTABILITY REPORT2012 – 2013
Page 1 of 45Introduction.............................................................................................2Eval...
Page 2 of 45As the end of NTUST-ISA period of 2012/2013, the accountability report wasprepared to evaluate our performance...
Page 3 of 45Maintain long term and mutualism type of relationship with otherorganizations, such as: Office of Internationa...
Page 4 of 45STANISLAUS DWI WIDYANTOPRESIDENTELISA MELATI PUTRIVICE PRESIDENT 2ANINDHITA DEWABHARATAVICE PRESIDENT 1ANISA L...
Page 5 of 457 8 9 10 11 12 1 2 3 4 5 61 Information sharing OKSocial media (FB, twitter, Mailist)Web maintenance & update2...
Page 6 of 45A. Job Description• To facilitate all member activities related to academic affairs.B. Team MemberDivision Hea...
Page 7 of 45Especially in spring semester, there’s also a big event atthe moment.Documentations[Mandarin Course Fall 2012]...
Page 8 of 45Place NTUST, E2 Building, E2-102Source ofFundingNTUST-ISA, NTUST-IMISA and NTUST ISACEEvaluation Strength Poin...
Page 9 of 45D. Inputs and Suggestions for Next Term Mandarin ClassParticipant cash deposit system could be one way to rai...
Page 10 of 45Target NTUST new Indonesian studentsPlace Taoyuan airport and Immigration officeSource ofFundingNTUST-ISAEval...
Page 11 of 45[Welcome Party Spring 2013]3. Flea Market Fall 2012 and Spring 2013Date of Activity September 30th, 2012 and ...
Page 12 of 455. Winter Break FellowshipDate of Activity UnrealizedObjectives To strengthen ISAers relationshipAnyway, that...
Page 13 of 458. Assisting OIA for DIKTI’s Bridging ProgramDate of Activity 1stBatch: December 2012 – February 20132ndBatch...
Page 14 of 45A. Job Description To facilitate talent and interest of members of NTUST-ISA in Indonesian culture. To mana...
Page 15 of 452. School Club Exhibition 2012Details  We served ‘Dawet Ice’ One model greet the visitor by wearing Indones...
Page 16 of 45[Bali Dance (Janger); and Saman Dance]4. AIA Welcome PartyDetails Performing Plate Dance and Angklung Music G...
Page 17 of 45enough space in the center, so it made the dancers cannotdance freely. No rehearsal on the stage was made th...
Page 18 of 45[Saman Dance; and Plate Dance]7. International Muslim Culture ExhibitionDetails Performing Saman DanceDate of...
Page 19 of 459. Asian Culture DayDetails  November 24th: Performing Saman and Bali Dance(Janger) November 25th: Performi...
Page 20 of 45[All Performers]November 25th:[Papua Dance][Saman Dance][Fashion Show; All Crews and Performers]10. 2012 High...
Page 21 of 45 The Stage dimension was so suitable for bot Saman danceand Bali dance (Puspanjali).Documentations[Saman Dan...
Page 22 of 45[All Performers with IETO]12. NTUST Anniversary EventDetails  We had a bazaar booth where we sold Indonesian...
Page 23 of 4513. Nada Cinta di Kampung Halaman EventDetails Performing Saman DanceDate of Activity May 12th, 2013Objective...
Page 24 of 45 Continue the making of NTUST-ISA culture catalog.Suggested activities to be an annual event:• Participating...
Page 25 of 45Indonesian, but also in English and Chinese, and Indonesianversion of NTUST’s website as source of informatio...
Page 26 of 454. Co-founded Indonesian Diaspora Network in TaiwanDate of Activity January 26th,2013Objectives To give suppo...
Page 27 of 45[Dancing Together; and NTUST-ISA and IOCA Members]7. Domain ExtensionDate of Activity March 2013Objectives To...
Page 28 of 45[All Participants]9. Alumni DatabaseDetails Setting up an initial database for alumni of NTUST-ISA bycreating...
Page 29 of 45the staffs have also been done. As soon as this new platformhas been communicated with the members and approv...
Page 30 of 452. Chinese Taipei Open Badminton CompetitionDetails As support team for IndonesiaDate ofActivityOctober 3rd-6...
Page 31 of 45[Tug and War Female; and Male][Slow Biking; and All Participants]4. Jiufen TripDate of Activity December 1st,...
Page 32 of 456. Basketball GameDate of Activity March 9th, 2012Objectives  To tighten friendship and solidarity between N...
Page 33 of 45[Table Tennis; and Basketball]8. Participating in POP (Pekan Olahraga Perpita)Details NTUST-ISA is participat...
Page 34 of 4510. Regular Sports PracticeDetails Facilitate sports interests for NTUST-ISA’s members, such asfutsal, basket...
Page 35 of 45A. Job DescriptionAs a part of PPI Taiwan, NTUST-ISA support PPI Taiwan in facilitating several activities.B....
Page 36 of 45Logistic Division: Achmad Mustakim (Coordinator), BasyaruddinAripin, Leonardus Setia B.W., Raditya Derifa Jan...
Page 37 of 45Budget for NTUST-ISA 2012/2013 was started by NTD 14,499 in July 2012. Our income tosupport our activities ba...
Page 38 of 45No. Description Division Amount (NTD)1 Reimbursement for paper clipsAcademic562 Reimbursement for Seminar Pub...
Page 39 of 45There are other incomes and expenses that will be realized by the end of June 2013 regardingto the upcoming e...
Page 40 of 45General Information: Survey date : May 9th– June 1st, 2013 Total respondents : 41 personsInsights:There is ...
Page 41 of 45Insights: Members feel of NTUST ISA’s help, when Before arrived→ Pick up services. After arrived → Event a...
Page 42 of 45 Member update the information related with NTUST ISA mostly by socialnetwork and also from friends, few peo...
Page 43 of 45General inputs for next term:1. Introducing NTUST-ISA more deeply to new members, to prevent some missedinfor...
Page 44 of 45“ALL FOR ISA, ISA FOR ALL”NTUST-ISA COMMITTEE 2012-2013
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Evaluation Report of NTUST-ISA 2012-2013

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Evaluation Report of NTUST-ISA 2012-2013

  1. 1. ONTUST – INDONESIAN STUDENTS ASSOCIATIONACCOUNTABILITY REPORT2012 – 2013
  2. 2. Page 1 of 45Introduction.............................................................................................2Evaluation Report......................................................................................6Academic Division.............................................................................6Caring & Household Division...............................................................9Inventory & Culture Division.............................................................14Media & Relations Division................................................................24Talent & Interests Division................................................................29Budget & Balance....................................................................................37Membership Survey Result......................................................................40Summary...............................................................................................43TABLE OF CONTENTS
  3. 3. Page 2 of 45As the end of NTUST-ISA period of 2012/2013, the accountability report wasprepared to evaluate our performance during one-year period (starting from FallSemester 2012 until Spring Semester 2013).This report will be described in order of: Introduction which consists of statement of vision and mission, organizationchart, and activities summary. Evaluation Report which describe details of every activities per division. Budget & Balance which consists of the financial condition in the beginningand the end of term. Membership Survey Result which describe the summary report ofaspiration from our members for their organization. Summary which consists of salutation and general inputs for next term.a. Statement of Vision and MissionVision : “All for ISA, ISA for All”In this statement of vision, we believe that the ISA can be an open and dynamicorganization, which it will always grow and develop on how we can facilitate andmanage the interests and matters of our members, who come from various typeof background of races, religions, cultures, etc. In which we believe it’s alsobecome our unique strength of “power in diversity”.Mission : Bring Peace of MindAs an organization with members are students who currently enrolled in NTUSTas undergraduate, graduate, and postgraduate students, which mainresponsibility are pursuing their academic activities. Based on this situation,we hope our organization can help and facilitate some of their needs andproblems so our members can be more focus on studying. Value to StakeholderWe hope that ISA can be an organization who can give many value or benefitthrough our activities and existences to stakeholders, which consist of ourmembers, alumnus, and external parties. RespectAs an organization whose members are coming from various backgrounds anddiversity, we believe that Respect is one of our ways to maintain our internalbond, in which it will lead us to keep and to grow the “power of diversity”strength for the organization.- InternalConsolidation between members, through:o Information sharing and two way communication from media: mailing list,social media, etc.o Communal activities, like sports day, welcome party, farewell party, etc.- ExternalI. INTRODUCTION
  4. 4. Page 3 of 45Maintain long term and mutualism type of relationship with otherorganizations, such as: Office of International Affair (OIA) NTUST,Association of International Affairs (AIA) NTUST, Vietnam StudentAssociation (VSA) NTUST, International Moslem StudentAssociation (IMSA) NTUST, Indonesian Economic and Trade Office(IETO) in Taipei, Persatuan Pelajar Indonesia (PPI) Taiwan,Indonesian Overseas Chinese Association (IOCA), etc. which can beestablished by conducting such activities, like visitation, participation inevents, joint-events, discussion, cultural performance, etc. FunWe consider that to achieve our goals, in conducting activities we’re not onlyneeds technical and managerial skills, but also the spirit that comes frombeneath of ourselves. Because we believe that what comes from a delightfulheart and mind will deliver better atmosphere in accomplishment way whichwill lead to better result in the end.And all those vision and missions statements can be illustrated like picture below,like a house, that the four mission can be the foundations and pillars to supportthe vision as the roof, which can we hope that it will be a “comfy” house for allstakeholders of NTUST-ISA.b. Organization ChartBased on those vision and mission statements, on this year of 2012/2013, NTUST-ISA has the opportunity to make a board of 40 excellent students who havecommitments and interests to help to achieve great value to our stakeholders, asexplained in the chart below:
  5. 5. Page 4 of 45STANISLAUS DWI WIDYANTOPRESIDENTELISA MELATI PUTRIVICE PRESIDENT 2ANINDHITA DEWABHARATAVICE PRESIDENT 1ANISA LARASATISECRETARYYULIANA VINA H.TREASURER 1RIOTARO SANANTATREASURER 2TALENT & INTERESTDIVISIONMEDIA & RELATIONSDIVISIONCARING & HOUSEHOLDDIVISIONINVENTORY & CULTUREDIVISIONACADEMICDIVISIONThere are five divisions, who are still in the same from last year’s organizationstructure board, which it will deliver the functions in five main areas. Thus thedetail of each divisions, staffs, and responsibilities will be explained in next sectionof this accountability report.This year we deploy 2 vice presidents, as to help the coordination functionbetween five divisions to be more effective to deliver the activities and programs.And also with the two treasures, will alleviate the responsibility and increase theeffectiveness in gathering the membership fee.c. Activities SummaryThe summary of all activities of NTUST-ISA can be described in a simple ganttchart below, in which the details of every activity will be explained more in nextsection of this accountability report.7 8 9 10 11 12 1 2 3 4 5 61 Mandarin course OK2 Seniors guidance and counseling OK3 Public speaking seminar OK4 Academic writing seminar OK5 Information sharing of scholarship &conferencesOK6 NTUST-ISA Library Book OK1 Symphatic Action & Birthday Celebration OK2 Picking up and registration assisting for newstudents Fall 2012 and Spring 2013OK3 Welcome Party for Fall 2012 and Spring 2013 OK4 Flea Market for Fall 2012 and Spring 2013 Ok5 Satisfaction survey OK6 Farewell Party in Fall 2012 and Spring 2013 OK7 Assisting OIA in DIKTIs Bridging Program OK8 Winter Break Fellowship unrealizedStatusACADEMIC DIVISIONCARING & HOUSEHOLD DIVISION2012 2013DIVISIONNo
  6. 6. Page 5 of 457 8 9 10 11 12 1 2 3 4 5 61 Information sharing OKSocial media (FB, twitter, Mailist)Web maintenance & update2 Maintain relationship with external parties OKMaintaining Relationship with IETOPartnership with PPI TaiwanCo-founded Indonesian Diaspora NetworkVisitation to IOCA3 Maintain relationship with alumni OKAlumni databaseSharing Career and Working Experiencewith Alumni 20134 Documentation & publication OK1 Inventory Record & Control OK2 Cultural Activities: OKIndonesian Independence Celebration OKInternational Conference on IndustrialBioprocessOKLearn a New Dance: Plate Dance OKAIA Welcome Party OKTaipei International Travel Fair OKFriendship Walk Soft Opening Taiwan OKInternational Muslim Culture Exhibition OKAIA Cultural Party Night OKAsian Culture Day OK2012 Higher Education Forum:Internationalization in Taiwan’sUniversitiesOKIndonesia Year End Festive Season Fair2012OKNada Cinta di Kampung Halaman Event OK3 Indonesian Culture Exhibition 2013 OK4 School Exhibition (club & NTUST birthday) OK5 Culture catalogue unrealized1 Regular Sports & Music Practice Sessions OK2 Go Biking Fall 2012 OK3 Chinese Taipei Open Badminton Competition OK5 Sports Day Fall 2012 OK4 NTUST-ISA Trip to Jiufen OKNTUST-ISA Trip to Pingxi6 Basketball game OKSports Day Spring 20137 Joining POP under name PPI Taiwan OK8 Dragon Boat Festival OK8 Futsal competition changed9 Badminton competition changed10 NTUST-ISA T-shirt unrealized11 Photo hunting unrealizedTALENT & INTEREST DIVISIONStatusINVENTORY & CULTURE DIVISIONMEDIA & RELATIONS2012 2013DIVISIONNo
  7. 7. Page 6 of 45A. Job Description• To facilitate all member activities related to academic affairs.B. Team MemberDivision Head: Tri SarjonoMembers:1. Argo Hadi Kusumo2. Ferani Eva Zulvia3. Muhammad Rieza4. Neysa Ignacia HanC. Activity List1. Seniors Guidance Fall 2012 and Spring 2013Details In this event new students coming to welcome party weredivided into several groups according to their department. Ineach small group, around one or two seniors were in charge forsharing their experiences during study in NTUST especially intheir department.Date of Activity September 30th, 2012 and March 3rd, 2013Objectives  Help new students in adapting to new system in eachdepartment. Give important information regarding academic and dailylife in each department.Target NTUST new Indonesian studentsPlace S Building Meeting Room and S302-303Evaluation Strong Points:This activity went well and new students can get manyinformation from seniors.Weakness:There was a difficulty in finding seniors from some departmentwhich did not have current Indonesian student. Thus, currentstudent from other departments which has similar background(from the same school/faculty) was assigned as substitute.2. Mandarin Course Fall 2012 and Spring 2013Date of Activity  Fall 2012: October 7th, 14th, and 21st, 2012 Spring 2013: March 23rd, 31st, and April 7th, 2013Objectives  To help new NTUST – ISA 2012 Fall Students to studyMandarin. To increase familiarity between NTUST-ISA member.Target NTUST new Indonesian studentsPlace NTUST S BuildingSource ofFundingNTUST-ISAEvaluation Strong Points:The module contains a very good material and there were twosmall classes.Weaknesses: The students keep on decreasing, because they have otheractivities at the moment. Three meetings were not enough. The place was not convenient enough. Should be in a classroom. Mandarin class should be start in the early semester.II. EVALUATION REPORTACADEMIC DIVISIONDIVISION
  8. 8. Page 7 of 45Especially in spring semester, there’s also a big event atthe moment.Documentations[Mandarin Course Fall 2012][Mandarin Course Spring 2013]3. Seminar of Public SpeakingDate of Activity December 8th, 2012Objectives  To facilitate NTUST-ISA students to refresh and improvetheir communication skill by theory, speaker’s experienceand practice of public speaking. Assist NTUST-ISA students to effectively communicate andinfluence the audience orally in public.Target NTUST-ISA studentsPlace NTUST RB Building, RB-103Source ofFundingNTUST-ISAEvaluation Strong Points:Good speaker and materials.Weaknesses: Speaker was late, so need to provide clearer direction, nexttime. Time limit, so the speaker couldn’t cover all the materialsand there’s no time for question and answer.Documentations[Giving a souvenir to the speaker; and All Participants]4. Seminar of Academic WritingDate of Activity 18thMay, 2012Objectives To develop student’s writing skill in academic field.Target International students
  9. 9. Page 8 of 45Place NTUST, E2 Building, E2-102Source ofFundingNTUST-ISA, NTUST-IMISA and NTUST ISACEEvaluation Strength Points:This event was being held smoothly and finish sooner than theschedule.Weaknesses:The duration length of searching speakers’ candidate is tooshort. Next time should start it earlier.Documentation[Seminar Session; and All Participants]5. NTUST-ISA LibraryDate of Activity 2012-2013Objectives To help NTUST-ISA members by provide books that areneeded.Target NTUST-ISA membersPlace The books are stored at the locker room and we spread out theavailable books.Source ofFundingSelf fundingEvaluation Strong Point:There are 59 books registered in this library. Among them, fourbooks are come from leasing.Weaknesses: It was not well informed. Information about available booksis published on mailing list, and NTUST-ISA Facebook. Yetit still not efficient enough for publication. Limited storage space.Documentation6. Information Sharing of Scholarships and ConferencesDate of Activity 2012-2013Objectives To share conference information to NTUST-ISA students viamailing list.Target NTUST-ISA membersDocumentation
  10. 10. Page 9 of 45D. Inputs and Suggestions for Next Term Mandarin ClassParticipant cash deposit system could be one way to raise the responsibility ofthe participants already registered. If they do not fulfill the certain amount ofpresence then their cash will become NTUST-ISA fund. As a token of appreciation tothe instructors do not forget to provide them with either souvenir, or certificate. Academic WritingThe committee should try to contact the speaker candidate as soon as possible,suggested 2 months before the event because some of the speakers were quitebusy. The committee contacted Mr. Jeremy Skies and he already agreed to give aspeaking in October 2013 NTUST-ISA LibraryThe enthusiasm of members to borrow the books was not high could be due tomany aspects such as the suitability of the books, e-book availability. Thus, thebooks especially textbooks could be sold to the new students with friendly price toreduce the inventory and at the same time to provide cash for NTUST-ISA.A. Job Description• To help new Indonesian students of NTUST in managing all the requirementsregarding to their arrival in Taiwan.• To help and facilitate all problems of NTUST-ISA members, subject to householdmatters.B. Team MemberDivision Head: Pratiwi M. GunawanMembers:1. Maha Dhika Ciputra2. Beatrice Waskita Tan3. Sylvia Ayu Pradana4. Felita Soegianto5. Leon Valentino Panjaitan6. Meilani WibowoC. Activity List1. Picking up and registration assisting for new students Fall 2012 and Spring2013Date of Activity August – September 2012 and January – February 2013Objectives  Information transfer to new Indonesian students abouttaking care of the documents at Indonesia (legalization,visa, etc). Assisting new students from Indonesia to come safely atNTUST. Assisting ne students to do the registration at NTUST as wellas the ARC applying at Immigration office.CARING AND HOUSEHOLD DIVISION
  11. 11. Page 10 of 45Target NTUST new Indonesian studentsPlace Taoyuan airport and Immigration officeSource ofFundingNTUST-ISAEvaluation Strong Points:Approaching via Facebook and make schedule in detail viaGoogle spreadsheet.Weakness:Miscommunication with OIA. Next time ISA should communicateabout the time arrival clearer, so will have more time toprepare.Documentation2. Welcome Party Fall 2012 and Spring 2013Date of Activity September 30th, 2012 and March 3rd, 2013Objectives  Welcoming new Indonesian students, warmly. Introducing ISA, PPI and ICE Project. Give useful information for new students through livesharing and Q&A. Assist new student to vote for their heads of batch.Target NTUST Indonesian studentsPlace S Building Meeting Room and S302-303Source ofFundingNTUST-ISAEvaluation Strong Points: All Indonesian students can gather together. New students were excited about ISA and ICE.Weaknesses: Fall 2012:o Delayed, because of the room was occupied overthe scheduled time.o Although the speakers were already beingreminded, they were still late.Documentations[Welcome Party Fall 2012]
  12. 12. Page 11 of 45[Welcome Party Spring 2013]3. Flea Market Fall 2012 and Spring 2013Date of Activity September 30th, 2012 and March 3rd, 2013Objectives  Giving opportunity to new students and members ofNTUST-ISA to get second hand stuffs in good conditionwith cheap price. Fund-raising for Caring & Household division so we cansupport our internal expenses and not only rely on theorganizations fund (10% for ISA, 90% for Caring andHousehold Division).Target NTUST Indonesian students *New students are prioritizedPlace S Building Meeting Room and S302-303Evaluation Strong Points: The price range is 10 – 200 NTD Total Fall 2012: 1,425 NTD Total Spring 2013: 502 NTDDocumentation4. Farewell Party Spring 2012 and Fall 2013Date of Activity January 28th, 2013 and JuneObjectives Congratulate and celebrate the graduated student for theirachievement in NTUST.Target NTUST Indonesian graduated studentsPlace Auditorium Building, AU-112Source ofFundingNTUST-ISAEvaluation Strong Point:The party went well and there’s a strong engagement fromstage-attendee during the event.Weakness:Miscalculation in budgeting and complains about theconsumption.Documentation
  13. 13. Page 12 of 455. Winter Break FellowshipDate of Activity UnrealizedObjectives To strengthen ISAers relationshipAnyway, that program quite well-substituted with WP Spring2013.Evaluations maybe this kind of program good after final examof Spring finished.Target NTUST-ISA members that stay in Taiwan during winter holidayReasons No right time. Everyone went off campus for their own holiday.And at that time winter break was too short, suddenly we haveto prepare for picking new students & Welcome Party.Evaluation This activity is quite well-substituted with Welcome PartySpring 2013. Maybe this kind of program good after final examof Spring semester is finished.6. Sympathy Action & Birthday CelebrationDate of Activity July 2012 – June 2013 (occasionally)Objectives  To encourage our members to help other member whoneeded in a certain situation. To encourage the birthday celebration among fellowmembers of NTUST-ISA.Target Member of NTUST-ISAPlace NTUSTSource ofFundingNoneEvaluation Suggestions: A need to do some innovations in the future activities togive more different appreciation to members who havebirthday.Documentation7. NTUST-ISA’s Membership SurveyDate of Activity May 2013Objectives To inquire the aspiration of NTUST-ISA from member’s point ofview which hopefully it can be some insights for next period ofcommittee to develop the organization and activities.Target Member of NTUST-ISAPlace This survey was using Google documents:https://docs.google.com/forms/d/1ipYHsB0OwJ0saz2mJRrB87TgClrnihbDs4K5H1GG2Vo/viewformSource ofFundingSelf fundingEvaluation will be explained later in the next section of this accountabilityreportDocumentation
  14. 14. Page 13 of 458. Assisting OIA for DIKTI’s Bridging ProgramDate of Activity 1stBatch: December 2012 – February 20132ndBatch: April – June 2013Objectives Assisting a group of Indonesian lecturers who want to continuetheir master degree in NTUST, by giving them explanation ofliving condition and program introduction.Target Lecturers of DIKTIPlace NTUSTSource ofFundingOIAEvaluation For 1stBatch: It looked like that the first batch of the program was in rush,so the participants had seen to be not prepared with thecondition of studying in NTUST of because the minimuminformation they’d gathered before coming to Taiwan.For 2ndBatch:More prepared for both partners of OIA and DIKTI’s lecturers,thus so far the assistance could be run more smoothly.Suggestions:Even though it is an additional program for NTUST-ISA, but itwill be good that the lecturers of DIKTI program could bemembers of ISA, and get involved with activities.Documentation[Sharing Session with Indonesian Phd. students]D. Inputs and Suggestions for Next Term Add new agenda cooperate with talent & interest: ISA Trip (Fall 2013) and BBQParty (Spring)It will be a good way to break the ice within ISA’ers Prepare for future regular agenda: Assisting OIA in Bridging DIKTI program.
  15. 15. Page 14 of 45A. Job Description To facilitate talent and interest of members of NTUST-ISA in Indonesian culture. To manage the performance and promotion activities of Indonesian culture, eitherinternal or external of NTUST. To manage all inventories of NTUST-ISA.B. Team MemberDivision Head: Ayesha AvantiMembers:1. Stephanie Rosanto2. Bayu Rezki Pratama3. Natasha Stella Nina Putri4. Taufik AbidinC. Activity List1. 67thIndonesian Independence Day Celebration (held by IETO)Details Performing Bali Dance (Janger) and ChoirDate of Activity August 17th, 2012Objectives To celebrate Indonesian Independence Day.Target Invited foreigners and guestsPlace Regent Hotel, TaipeiSource ofFundingIETOEvaluation Strong Points: Guests gave compliment for Janger Dance and asked toperform again in upcoming events. Many foreigners wanted to take picture with performance.Weakness:The type of microphones didn’t suitable to be used for choirsinging. The result was not as expected.Documentations[Bali Dance (Janger)][Choir]INVENTORY AND CULTURE DIVISIONDIVISION
  16. 16. Page 15 of 452. School Club Exhibition 2012Details  We served ‘Dawet Ice’ One model greet the visitor by wearing Indonesiantraditional costumeDate of Activity September 19th, 2012Objectives To introduce the existence of NTUST-ISATarget All NTUST students, especially new studentsPlace NTUST areaSource ofFundingNTUST-ISAEvaluation Strong Points: The event went good, a lot of NTUST students came byand tried to drink ’Dawet Ice’ as one of Indonesiantraditional drink. The purpose to introduce Indonesian culture is achievedand also, many NTUST students can consider NTUST-ISAas part of NTUST as a media to make friends.Weaknesses: Limited time and the first event for this division, so wedidn’t give our best effort. Next time we need to improvetime management and preparation. ”Dawet Ice” taste was not as expected. Next time weshould try it first. The event was in a weekday, where so many students hadclass, so it’s hard to get people to help the event,especially the one who wear Indonesian traditionalcostume.Documentation3. International Conference on Industrial BioprocessDetails Performing Papua Dance, Bali Dance (Janger) and SamanDanceDate of Activity October 8th, 2012Objectives  To show the existence of Indonesian Student Associationin NTUST. To introduce Indonesian dance.Target Participants of “The 5th International Conference on IndustrialBioprocess”Place NTUST Building 12thFloorSource ofFundingNTUST-ISAEvaluation Strong Point:The performance went good, got applauses from audience andthey feel entertained.Weaknesses: The stage is too narrow, so dancers couldn’t dance freely. The microphone for Saman Dance was not enough. The photographer came late, so no documentation forPapua Dance.Documentations
  17. 17. Page 16 of 45[Bali Dance (Janger); and Saman Dance]4. AIA Welcome PartyDetails Performing Plate Dance and Angklung Music GroupDate of Activity October 12th, 2012Objectives  To show the existence of Indonesian Student Associationin NTUST. To introduce Indonesian dance and music.Target New International NTUST studentsPlace NTUST International Building 12thFloorSource ofFundingSelf fundingEvaluation Strong Points: The performance got great applause from audiencereflecting good respect from NTUST international students. Some audiences were excited to see our new interestingdance with plate.Weaknesses: The stage is too narrow, so the Angklung player had tostand too close to each other. The microphones for Angklung were not enough so theyhad to play it as close to the microphone as they can.Documentations[Plate Dance; and Angklung Music Group]5. Taipei International Travel FairDetails Performing Papua Dance, Bali Dance (Janger) and Plate DanceDate of Activity October 29th, 2012Objectives To help IETO to introduce Indonesian dance.Target Visitor of Taipei International Travel fairPlace Taipei World Trade Center (TWTC) Hall 1Source ofFundingIETOEvaluation Strong Points: The performance went pretty good, and got applausesfrom the audience. The purposes to entertain the audience and to participatein Taiwan government event were achieved.Weaknesses: The dimension of the stage was extraordinary and has not
  18. 18. Page 17 of 45enough space in the center, so it made the dancers cannotdance freely. No rehearsal on the stage was made the dancers could notarrange their position at the centre of the stage.Documentations[Papua Dance and Plate Dance][Bali Dance (Janger)][All Performers]6. Friendship Walk Soft Opening TaiwanDetails Performing Saman Dance and Plate DanceDate of Activity November 2nd, 2012Objectives To support PPI Taiwan regarding this event.Target Indonesian students in Taiwan and members of PPI TaiwanPlace NTUST S Building 3rdFloorSource ofFundingSelf fundingEvaluation Strong Point:The performance got great appreciation from the audience.and also created nostalgic feeling among the audiences.Weaknesses: The sound is not that clear but too loud. It was disturbingthe Saman dancers because they need to yell. They didn’t provide the microphones for Saman dancers. The performers were too close to the audiences and thestage provided was too narrow.Documentations
  19. 19. Page 18 of 45[Saman Dance; and Plate Dance]7. International Muslim Culture ExhibitionDetails Performing Saman DanceDate of Activity November 6th, 2012Objectives To support International Muslim Student Association regardingthis event.Target Visitor of International Muslim Culture ExhibitionPlace NTUST International Building 1stFloorSource ofFundingSelf fundingEvaluation Strong Points: The performance went pretty nice and got greatappreciation from the audience, reflecting good respect. The dance was very suitable for this event since originallythis is also the dance of Muslim in Aceh.Weakness:The stage was narrow, so the dancers could not dance freely.Documentation8. AIA Cultural Party NightDetails Performing Saman DanceDate of Activity November 6th, 2012Objectives  To show the existence of Indonesian Student Associationin NTUST. To introduce Indonesian dance.Target International and local students in NTUSTPlace NTUST S Building Room S301Source ofFundingSelf fundingEvaluation Strong Point:The performance went pretty nice and got great appreciationfrom the audience, reflecting good respect from internationalstudents in NTUST.Weaknesses The room is too small so the dancers were too close to theaudience. The sound system was not that clear but too loud. It wasdisturbing the Saman dancers because they need to yell. Since this is casual party they didn’t provide stage, so thedancers were sitting on the floor and some audienceswere still standing. Saman dance is not suitable for casual party.Documentation
  20. 20. Page 19 of 459. Asian Culture DayDetails  November 24th: Performing Saman and Bali Dance(Janger) November 25th: Performing Papua Dance, Saman Danceand Indonesian traditional dress fashion showDate of Activity November 24thand 25th, 2012Objectives To help IETO to introduce Indonesian culture and dance inparticipating this event.Target Visitor of Asian Culture DayPlace Huashan Creative Park, TaipeiSource ofFundingIETOEvaluation Strong Points: The performance went pretty good, and got applausesfrom the audience. The purposes to entertain the audience and to participatein Taiwan government event were achieved and Presidentof Taiwan also attended this event. It was outdoor and free entry, so everyone that passed bythe event interested to watch the performances.Weaknesses: In the first day the microphone for Saman dancers wereoff, so when the dancers sing and yell the sound was notthat loud. No rehearsal on the stage, so the dancers could notarrange their position at the centre of the stage.DocumentationsNovember 24th:[Saman Dance][Bali Dance (Janger)]
  21. 21. Page 20 of 45[All Performers]November 25th:[Papua Dance][Saman Dance][Fashion Show; All Crews and Performers]10. 2012 Higher Education Forum: Internationalization in Taiwan’sUniversitiesDetails Performing Saman and Bali Dance (Puspanjali)Date of Activity December 17th, 2012Objectives  To show the existence of Indonesian Student Associationin NTUST. To introduce Indonesian dance.Target Participants of Higher Education Forum: Internationalization inTaiwan’s Universities (University Representatives)Place NTUST International Building 1stfloor, Conference RoomSource ofFundingSelf fundingEvaluation Strong Points: The performance went pretty good, and got applausesfrom the audience.
  22. 22. Page 21 of 45 The Stage dimension was so suitable for bot Saman danceand Bali dance (Puspanjali).Documentations[Saman Dance; and Bali Dance (Puspanjali)]11. Indonesia Year End Festive Season Fair 2012Details Performing Saman and Bali Dance (Puspanjali)Date of Activity December 18th, 2012Objectives To help IETO to introduce Indonesian culture and dance inparticipating this event.Target Visitor of Indonesia Year End Festive Season Fair 2012 (TravelAgents and Airline Companies in Taiwan)Place Regent Hotel, TaipeiSource ofFundingIETOEvaluation Strong Point:The performance went pretty good, and got applauses fromthe audience, which from the high class instances.Weaknesses: The stage was too small and full with the band appliances,so Saman dancers couldn’t enter as they had preparedand Puspanjali dancers had to move to the floor since thestage was not enough. No rehearsal on the stage, so the dancers could notarrange their position at the centre of the stage.Documentations[Saman Dance][Bali Dance (Puspanjali)]
  23. 23. Page 22 of 45[All Performers with IETO]12. NTUST Anniversary EventDetails  We had a bazaar booth where we sold Indonesian Cuisine(Indomie and Batagor) and provide traditional clothes totry on. Some Indonesian students wear traditional clothes andBatik for parade.Date of Activity March 23rd, 2013Objectives  To show the existence of Indonesian Student Associationin NTUST. To introduce Indonesian culture, cuisines and clothes.Target NTUST students and staffsPlace NTUST areaSource ofFundingNTUST-ISAEvaluation Strong Points: The exhibition went good, a lot of NTUST students cameby and bought Indonesian cuisine and tried Indonesiantraditional clothes. The purpose to introduce Indonesia culture to theaudience and to show the existence of ISA is achieved. We get a profit of 11,986 NTD.Weaknesses: Since it was on the spot cooked, sometimes the buyersneed to wait for a while. It takes a lot of time for make-up in attending theceremony using traditional clothes.Documentations[Batagor; and Indomie][Visitor try Indonesian costume; and All Committee]
  24. 24. Page 23 of 4513. Nada Cinta di Kampung Halaman EventDetails Performing Saman DanceDate of Activity May 12th, 2013Objectives To help IETO to introduce Indonesian dance in participatingthis event.Target Guests who come to the eventPlace Sheraton Hotel, TaipeiSource ofFundingIETOEvaluation Strong Points: The event’s committee is very cooperative and helpful infulfilling what the dancers need, such as space, sound,etc. The audiences enjoy the dance and gave big applausesduring the performance. It reflects their respect andadmiration on our performance.Weaknesses: The event started 40 minutes late, while the dancer’steam came too early. The stage was big enough but full with band appliances,so they just provided limited space for saman dancers.Documentation14. NTUST-ISA Culture CatalogueDate of Activity UnrealizedObjectives As a media to advertise Indonesian culture and also NTUST-ISA performances in Taiwan.Target Taiwanese and international organizations and companiesReasons  Inventory & Culture division focused more on answeringthe high amount of performances invitations. A person that was assigned as the catalog designer, forsome reasons can’t come back to Taiwan during thisperiod, so we can’t continue this project. Since the amounts of performances in this period somehowwere more than enough, this project was decided to bestopped.Evaluations Choose person in charge for this project directly and since itwill take a long time process, it is better to start this project inthe beginning of period.15. Inventory Record & ControlSummary Committees have been successfully recorded and managed allinventories on hand. Every borrowing also has been recordedcarefully.D. Inputs and Suggestions for Next TermSuggestions for the I&C team member: Divide the job to the appropriate amount of people and people with highcommitment is in a great need. Choose 1 person to be a Person in charge (PIC) in each dance. Keep all the dances practice continuously with or without the performance request. Always try to regenerate the dancers and schedule the regular practices.
  25. 25. Page 24 of 45 Continue the making of NTUST-ISA culture catalog.Suggested activities to be an annual event:• Participating at NTUST Anniversary and NTUST Welcoming New Student (Clubexhibition).• Participating at NTUST Welcoming New Student, AIA Welcoming New Student, andAISCT.• Visitation to IOCA (practicing traditional dance together) and invite them toparticipate in our annual event (ICE).Give special attention in:• Managing people with full potential (dancers, make-up artist, etc.). Managing culture event (performance request) carefully. Managing culture inventory, pay attention with the items in and out, and themaintenance.A. Job Description To manage all matters related to media and information technology (such as:website, social media, publications and documentation). To maintain the relationship between stakeholders of NTUST-ISA members, bothinternal and external parties, and also for the alumni.B. Team MemberDivision Head: Dimitrij Nikita AngMembers:1. Tandika Marcel2. Shofy Amalia3. Yesi Jap4. Samsul Hadi5. Satriya DinataC. Activity ListInformation Sharing1. NTUST-ISA’s Social MediaDate of Activity July 2012 – June 2013Objectives To share information and communicate related to NTUST-ISA’sactivities, school announcement, or any information that havevalue for NTUST-ISA’s member.Target NTUST-ISA’s memberEvaluation The increase of social media usage among members of NTUST-ISA make our committees not only sharing information andcommunicating via mailing list, but also via Facebook, Twitter,Youtube, Slideshare, etc.Documentation2. NTUST & NTUST-ISA’s Website UpdateDate of Activity November 2012 – June 2013Objectives To sustain the use of NTUST-ISA’s website, available mainly inMEDIA AND RELATIONS DIVISIONDIVISION
  26. 26. Page 25 of 45Indonesian, but also in English and Chinese, and Indonesianversion of NTUST’s website as source of information and mediaof publication.Target Prospective, current and former students of NTUST, particularlythose capable of communication in Indonesian.Evaluation Indonesian version of NTUST’s website:Responding to OIA request to develop an Indonesianversion of the school’s site, we have coordinated with ComputerCenter and established some ready-to-publish contents, allaccording to Computer Center’s suggestion for the alternativeversion. Entering the last weeks of this semester, the progressof the work is near to completion.Unfortunately, the access delegated to NTUST-ISA is nolonger functioning. It was confirmed with OIA that there hasbeen a new rule regarding the school’s site password usage andthat the project has been suspended.NTUST-ISA’s website:NTUST-ISA’s site has been up and running, helping manynew Indonesian students through registration processes, eversince last year. It was truly unfortunate to have the siteravaged by an accident during the development of NTUST-ISA’ssub-site for Indonesian Culture Exhibition. We have been able toget the site back online, but the outdated contents need to bereplenished.DocumentationMaintaining relationship with external parties3. Maintain Relationship with IETODate ofActivitiesJuly 2012 – May 2013 (occassionally)Objectives To maintain a good relationship with IETO as representative ofIndonesian government in Taiwan.Target NTUST-ISAPlace Many places, most of it in IETO’s OfficeSource ofFundingSelf fundingDetails ofActivities NTUST-ISA always tried to attend on every activities that wehad opportunity to be invited by IETO. (such as: InaugurationCeremony of New Head of IETO), Independence DayCeremony, Halal Bihalal, Chinese New Year Ceremony, etc.) NTUST-ISA sometimes helped IETO on performing traditionalculture dance, etc. IETO supported as one of sponsors in ICE 2013.Documentation[National Education Day 2013]
  27. 27. Page 26 of 454. Co-founded Indonesian Diaspora Network in TaiwanDate of Activity January 26th,2013Objectives To give support on the creation of an organization for allIndonesian people who lives in Taiwan without any demographicboundaries.Target All people who has Indonesian nationality in TaiwanPlace Office of IETOSource ofFundingNoneDetails ofActivity NTUST-ISA acted as one of 29 co-founder of IndonesianDiaspora Network (IDN) in Taiwan. NTUST-ISA supported IDN’s activities, such as HariKebangkitan Nasional 2013.Documentation5. Partnership with PPI TaiwanDate ofActivitiesNovember and December 2012Objectives To maintain a good relationship and discuss possiblecooperative projects with PPI Taiwan.Target will be explained laterPlace will be explained laterSource ofFundingwill be explained laterDetails ofActivitiesHas had cooperation in two activities which NTUST-ISA has arole to be the host of it (will be explained later in further sectionof the accountability report).6. Visitation to Indonesian Overseas Chinese Association (IOCA)Date of Activity February 3rd,2013Objectives To maintain a good relationship and discuss possiblecooperative projects with (IOCA) – former Indonesians nowliving in Taiwan.Target IOCA and NTUST-ISA membersPlace IOCA Headquarters, Taipei CitySource ofFundingSelf fundingEvaluation Strong Points: More members were involved in this year, allowing a morelively discussion to occur during the visit. The visit was arranged to coincide with IOCA’s monthlymeeting, thus the visit was an incredible opportunity notonly to talk and share ideas, but also to interact and get toknow one another. The output was the cooperation between IOCA and NTUST-ISA, which IOCA provided a performance in ICE 2013 andNTUST-ISA borrowed some equipments.Documentations
  28. 28. Page 27 of 45[Dancing Together; and NTUST-ISA and IOCA Members]7. Domain ExtensionDate of Activity March 2013Objectives To support the continuance of NTUST-ISA’s website.Target Users of NTUST-ISA websitSource ofFundingNTUST-ISAEvaluation Billing was paid via online payment and extension wassuccessfully done. When our contract with the service provideris about to expire, they will send a notification to us via e-mail.So, as long as the mail is regularly checked, there should not beany problem with this activity in the future.Documentation[Payment Confirmation]Maintain Relationship with Alumni8. Sharing Career and Working Experience with Alumni 2013Date of Activity March 2nd, 2013Objectives  To strengthen the relationship between NTUST-ISA alumniwith the NTUST-ISA member. To share the working and career experience from alumni tothe NTUST-ISA student . To expand the knowledge and also prepare NTUST-ISAmember’s career path in the future life.Target All NTUST ISA members, especially senior studentsPlace NTUST Auditorium Building, AU-112Source ofFundingSelf fundingEvaluation Strong Points: The number of participants were exceeded the target. Overall the speakers are good and qualified. The content was helpful for NTUST-ISA members becausegave many information about professional workingexperience and also research assistant.Documentations[Sharing Session]
  29. 29. Page 28 of 45[All Participants]9. Alumni DatabaseDetails Setting up an initial database for alumni of NTUST-ISA bycreating a google form that can be accessed on:https://docs.google.com/spreadsheet/viewform?fromEmail=true&formkey=dGJBRVlLeXI5UVJYVWZfcjFCWmQ4LUE6MQDate of Activity Start from November 2012Objectives  Providing data for networking purpose. Maintaining relationship with alumni.Target Alumni of NTUST-ISASource ofFundingSelf fundingEvaluations Suggestions:Need more focus of attention in continuing tp update the dataand maintaining the database.Documentation10 Tending Group (Mailing List) and DocumentationsDetails Group maintenance:Information spreading, topics moderation and new memberaddition.Documentations:Gathered all documentations from NTUST-ISA’s activities andpooled in our server.Date of Activity October 2012 – June 2013Objectives To maintain online communication among members andelectronic documentations of events held by NTUST-ISA forfuture use.Target NTUST-ISA membersSource ofFundingNTUST-ISAEvaluations Group maintenance:Ever since its establishment last year, mailing list has beenhaving some trouble with the member addition and group’scalendar. Unfortunately, until the end of the year, there is nosignificant response or reparation.Hence, a new group has been prepared. Internal trials with
  30. 30. Page 29 of 45the staffs have also been done. As soon as this new platformhas been communicated with the members and approved,NTUST-ISA’s group mailing list can safely migrate to it.Strong Point for Documentations:Easier to look for documentations.DocumentationD. Inputs and Suggestions for Next Term Continue the development of new mailing list. Establish an officer-independent server setup to avoid constant server movement. Build a cooperative relation with alumni, create more activities with/for them.A. Job DescriptionTo facilitate talent and interest of members of NTUST-ISA (such as : sports, music,photography, travelling, etc)B. Team MemberDivision Head: Anak Agung Ngurah Perwira RediMembers:1. Ronny Haryanto2. Ester Yuanita3. Ricky Kurniawan4. Albertus Rangga Permana5. Lukman Arif Kurniawan6. M Khaerul Naim7. Muhyin Daud8. Wegadiputra Wiratha9. Stefanus Adrian Winarto10. Bondan CiptoprakosoC. Activity List1. Go Biking Fall 2012Date of Activity September 23rd, 2012Objectives  To refresh our mind from routine daily activities. To tighten friendship and solidarity between NTUST-ISAmembers. To increase the interest on biking.Target NTUST-ISA studentsPlace Around Guting riversideSource ofFundingSelf fundingEvaluation  Need more publication so that can increase number ofparticipants. Utilization of public bike service such U-bike isrecommended. Some alternative biking track and place around Taiwan isalso recommended to try.DocumentationTALENT AND INTEREST DIVISIONDIVISION
  31. 31. Page 30 of 452. Chinese Taipei Open Badminton CompetitionDetails As support team for IndonesiaDate ofActivityOctober 3rd-6th, 2012Objectives  To tighten friendship and solidarity between NTUST-ISAmembers. To increase interest in badminton. Support Indonesia contingent in Chinese Open BadmintonCompetition 2012.Target NTUST-ISA studentsPlace Xinzhuang Stadium, New Taipei CitySource ofFundingSelf fundingEvaluation Need more publication so that can increase number ofparticipants.Documentations[All Supporters]3. Sports Day Fall 2012Date of Activity October 13th, 2012Objectives  To tighten friendship and solidarity between NTUST-ISAmembers. To increase the spirit of exercise of NTUST-ISA members.Target NTUST-ISA studentsPlace NTUST campus areaSource ofFundingNTUST-ISAEvaluation The event went well, but after the break, number ofparticipants is decrease. Next event should anticipate thisoutcome.Documentations[Futsal; Basketball; and Volleyball]
  32. 32. Page 31 of 45[Tug and War Female; and Male][Slow Biking; and All Participants]4. Jiufen TripDate of Activity December 1st, 2012Objectives  To refresh our mind from routine daily activities. To tighten friendship and solidarity between NTUST-ISAmembers. To increase interest in travelling and know much moreabout place of interest in Taiwan.Target NTUST-ISA studentsPlace Jinguashi and JiufenSource ofFundingSelf fundingEvaluation  It went well, but because of heavy rain, we cannot reallyenjoy the scenery at Jinguashi. It is better if the accommodation can be facilitated byNTUST-ISA.Documentations5. Pingxi TripDate of Activity February 14th, 2013Note This activity is held to compensate the unrealized photohunting activity.Objectives  To refresh our mind from routine daily activities. To tighten friendship and solidarity between NTUST-ISAmembers. To increase interest in travelling and know much moreabout place of interest in Taiwan.Target NTUST-ISA membersPlace Jing Tong Elementary SchoolSource ofFundingSelf fundingEvaluation It went well, but It is better if the accommodation can befacilitated by NTUST-ISA.Documentation
  33. 33. Page 32 of 456. Basketball GameDate of Activity March 9th, 2012Objectives  To tighten friendship and solidarity between NTUST-ISAmembers. To increase interest in basketball.Target NTUST-ISA studentsPlace NTUST basketball courtSource ofFundingSelf fundingEvaluation The game went well, but we need more publication to increasethe number of participants.Documentations7. Sports Day (Spring)Date of Activity April 6th, 2013Note This activity is prepared to compensate the unrealized futsaland badminton competition activity.Objectives  To refresh our mind from routine daily activities. To tighten friendship and solidarity between NTUST-ISAmembers. To increase the spirit of exercise of NTUST-ISA members.Target NTUST-ISA membersPlace NTUST campus areaEvaluation It went well, but it was raining, so several outdoor activitieswere canceled.Documentations[Futsal; Badminton; and Volley Ball]
  34. 34. Page 33 of 45[Table Tennis; and Basketball]8. Participating in POP (Pekan Olahraga Perpita)Details NTUST-ISA is participating in an activity called POP which is anassorted sport games event held by Perpita – one of theIndonesian associations in Taiwan.Date of Activity April 27th, 2013Objectives  To tighten friendship and solidarity between NTUST-ISAmembers. To increase interest in sport. Participating in another student organization in Taiwan.Target NTUST-ISA membersPlace National Taiwan Ocean University, KeelungSource ofFundingSelf fundingEvaluation Successfully participating in POP 2013. NTUST-ISA canaccomplish a wonderful achievement which are: Football: 2ndWinner Badminton: Silver medal (Men Double and Mix Double) Table Tennis: Bronze Medal (Men Double, Mix Double,and Men Single) Chess: SilverDocumentations[Table Tennis; Volleyball; and Basketball]9. Dragon Boat FestivalDetails There are 2 teams which were consisted of NTUST-ISA’smembers to dragon boat festival and registered in 2 differentcategories: all men and mixed gender.Date of Activity June 9th, 2013Objectives  To refresh our mind from routine daily activities. To tighten friendship and solidarity between NTUST-ISAmembers. Participating in one of the biggest Taiwanese event.Target NTUST-ISA membersPlace Dazhi riverSource ofFundingNTUST-ISAEvaluation The event went well. More exercise is needed to have a biggerchance to win the game.Documentations
  35. 35. Page 34 of 4510. Regular Sports PracticeDetails Facilitate sports interests for NTUST-ISA’s members, such asfutsal, basketball, badminton, volley, and table-tennis.Date ofActivityOccasionallyObjectives  To refresh our mind from routine daily activities. To tighten friendship and solidarity between NTUST-ISAmembers. To provide tools and equipments for some sports practices,like new balls for futsal and basketball, and shuttlecocks forbadminton.Target NTUST-ISA membersEvaluation  Need more commitment from the committee for somesports, like table tennis and volley. Provide some sports equipments, like volley ball, etc.11. Music SharingDetails Held a various music sharing around campus.Date ofActivityOccasionallyObjectives  To refresh our mind from routine daily activities. To tighten friendship and solidarity between NTUST-ISAmembers. To increase interest in music.Target NTUST-ISA membersEvaluation Practice schedule is change depends on participants. Music clubfor NTUST-ISA member can be accessed on:https://www.facebook.com/groups/409855739037610/?frefDocumentationsD. Inputs and Suggestions for Next Term Talent and Interest’s activities in NTUST-ISA most likely about sports, but anothertype of activities is still needs to be more encouraged. Some of activities (NTUST-ISA T-Shirt and Photo hunting) cannot be realized in thisperiod, maybe because of less of interests from the participants and commitee somaybe in the next term it can be realized. Try to create activities which can makes all member of NTUST-ISA could beparticipated in it, by pulling demand from members. More publicity required to draw more attention from the members of NTUST-ISA.
  36. 36. Page 35 of 45A. Job DescriptionAs a part of PPI Taiwan, NTUST-ISA support PPI Taiwan in facilitating several activities.B. Activity List1. Friendship Walk EventDetails Welcoming Mr. Herman Wenas who were walking around Taiwanto break the Guinness World Record and arrange a closing event,which called ‘Indonesian Culture Night’.Date of Activity November 2nd, 2012Objectives To tighten the relationship between Indonesia and Taiwan, andto introduce Indonesian’s culture.Committee Steering Committee:World PPI, PPI Taiwan, Legislative Board of PPI Taiwan, PPITaipei, NTUST-ISA, PPI Tainan, and Adi PermadiOrganizing Committee:Leonardus Setia Budi Wibowo (Head), Khaerul Naim (Associate),Indhira Kusuma Wardhani (Secretary), Meilinda Maghfiroh(Treasurer).Event Division: Tiara Pradhita (Coordinator), Wijanarko Sukma,Risaharti, Albert.Logistic Division: Bramantyo Bayu Aji (Coordinator), YeniAnistyasari, Lukman, Andri, Ananda Arthamastu.Culinary Division: Diana Arief (Coordinator), Dwi YuliRakhmawati, Indhi.Publication and Documentation Division: Ibnu Febry(Coordinator), Ester.Health Care Division: Muhyin (Coordinator), Wira, Adrian,Bondan, Ronny.Target All visitors of Friendship Walk EventPlace NTUST S Building, 3rdFloorSource ofFundingIETO and PPI TaiwanDocumentations[Welcoming Herman Wenas; Opening of Indonesian Culture Night]2. PPI Taiwan Student Congress 2012Details Evaluation report from President of PPI Taiwan 2011-2012,election for next President of PPI Taiwan and handoverPresident of PPI Taiwan.Date of Activity December 18th, 2012Objectives To execute yearly agenda of Legislative Board of PPI Taiwan.Committee Steering Committee:Legislative Board of PPI Taiwan and NTUST-ISA.Organizing Committee:Pratama Mahardika Firdausi (Head), Farikhah Farkhani(Secretary), Dini Nuzulia Rahmah (Treasurer).Event Division: Ahmad Dzulfahmi (Coordinator), Nieko HaryoPradhito, Yunafi’atul Aniroh, Nani Kurniati.COLLABORATION PROJECTS WITH PPI TAIWANDIVISION
  37. 37. Page 36 of 45Logistic Division: Achmad Mustakim (Coordinator), BasyaruddinAripin, Leonardus Setia B.W., Raditya Derifa Jannatin, FaizHusnayain.Culinary and Security Division: Rifqi Jatnika (Coordinator),Samsul Hadi, Yusuf Priyambodo, Nur Muhammad Malikul Adil.Documentation Division: Riyanto Jayadi (Coordinator), IvonKusmijo Chandra, M. Akmalul Ulya.Target Indonesian student in TaiwanPlace NTUST, RB Building, RB-102Source ofFundingIETODocumentations[Handover President of PPI Taiwan; All Participants]
  38. 38. Page 37 of 45Budget for NTUST-ISA 2012/2013 was started by NTD 14,499 in July 2012. Our income tosupport our activities basically came from our members self-funding. Other income source camefrom performance, flea market, festival, etc. During this period, the generated income is NTD91,599. This fund was used to fund Indonesian students activities related to not only in academicfield but also sports, arts, and friendship activities. The total expenses during this period is NTD60,216. NTUST-ISA not only become indepent organization but also profitable organization bygenerating profit NTD 31,383. Table below is shown the details of income and expenses duringperiod 2012/2013.No. Description Division Amount (NTD)1Membership fee NTUST ISA Period Fall 2012 @ NTD 200 (131people) 26,2002Membership fee NTUST ISA Period Spring 2013 @ NTD 200 (71orang) 14,2003 Grant from NTUST member in Fall 2012100Sub Total40,5004 Dance Performance at KDEI for Indonesia Independence DayInventory andCulture2,7005 Dance Performance from IC 2011/20128,7006 Performace at Travel Fair5,1787 Performace of IC Member3008 Performance at Asian Culture Day5,0749 Performance at Indonesia Year End Festive Fair 20121,68010 Performance at Welcome Party AIA20011 Performance at Internal Conference33012 Contribution from participating at School Carnival7,986Sub Total32,14813 Flea Market Fall 2012Caring andHousehold14214 Flea Market Spring 201350Sub Total19215 Contribution from participating at Dragon Boat festivalOthers1,50016 Interview ISA26017 Contribution from participating at Friendship Walk2,500Sub Total4,260Total77,100III. BUDGET & BALANCEINCOMEDIVISION
  39. 39. Page 38 of 45No. Description Division Amount (NTD)1 Reimbursement for paper clipsAcademic562 Reimbursement for Seminar Public Speaking5,4893 Photocopy Material for Mandarin Course88Sub Total 5,6334 Reimbursement School Club ExhibitionInventory andCulture7005 Reimbursement School Club Exhibition1106 Piring Dance (Coach and Accessorize)8737 Make up1,5908 Make up3919 Farewell for School Carnival committee3,00010 Reimbursement for accessorize79011 Papua Dance accessorize172Sub Total7,62612 Reimbursement for printing Welcome Party Fall 2012 brochureCaring andHousehold27513 Reimbursement for Welcome Party held in Fall 201210,92414 Farewell Party held in Fall 201210,00015 Pick-up new students of Spring 201350016 Reimbursement for Welcome Party held in Spring 20139,281Sub Total30,98017 Sport DayTalent andInterest1,00018 Sport Day96019 Dragon Boat Festival1,50020 Shuttlecock1,000Sub Total4,46021 Procurement Monitor, etc Relation andMedia3,65722 Budget for Seminar Sharing Alumni2,500Sub Total 6,15723 Name card of President of NTUST-ISAOthers36024 Reimbursement for Dragon Boat1,50025 Survey Performance to Tainan1,00026 Lending for ICE preparation2,500Sub Total5,360Total60,216EXPENSESDIVISION
  40. 40. Page 39 of 45There are other incomes and expenses that will be realized by the end of June 2013 regardingto the upcoming event. The table below are the balance sheet of projected cash balance of NTUST-ISA per June 30th, 2013.Description Debits Credits BalanceOpening Balance 14,49914,499Total Income 77,10091,599Total Expenses 60,21631,383Current Balance31,383Account Receivable 1,30032,683Performance at Nada Cinta Kampung Halaman1,300Account Payable 21,268 11,415Seminar Academic Writing1,985Budget for Farewell Party held in Spring 201313,500The excess of budget of budget for SeminarSharing Alumni 783Budget for Election of General Meeting of NTUST-ISA 5,000Projected Balance as per June 30th, 201311,415 NTD
  41. 41. Page 40 of 45General Information: Survey date : May 9th– June 1st, 2013 Total respondents : 41 personsInsights:There is a room to improve the knowledge level of NTUST-ISA’s member bygiving more explanation in the welcome party, or updating more novelyinformation in social media or websites.I. Member’s Recoqnition to NTUST-ISADoes respondentknow about NTUST-ISA?YesNo73%27%When Respondentsknows about NTUST-ISA?BeforearrivedatTaiwanAfterarrived atTaiwan32%20%7%39%2%Knowing NTUST-ISA’sBackgroundReally knowKnowFew knowNeutralDon’t knowII. Event (Programs) and Benefits of NTUST-ISA14%54%27%5%External (Public) Relation ofNTUST-ISAVery goodGoodNeutralDon’t know97%3%NTUST-ISAs eventKnowDon’t know13%53%30%5%Advantages of NTUST-ISAsmemberVast/hugeA lotNeutralA few61%39%Early expectationHaveDon’t haveIV. MEMBERSHIP SURVEY RESULT
  42. 42. Page 41 of 45Insights: Members feel of NTUST ISA’s help, when Before arrived→ Pick up services. After arrived → Event and friendship Generally, respondent said that their early expectations as member are theyhave good information access about everything, gain their knowledge aboutenvironment, friendship, and adaptation acceleration. Doesn’t have early expectation is doesn’t make they don’t have sense ofbelonging, from the survey, even they doesn’t have early expectation they stillfollow NTUST ISA event and also still have sense of belonging.7%37%46%5% 5%Fulfillment of expectationsHuge/vastA lotNeutralA fewNever95%5%Participation in NTUST-ISA’s eventYesNo27%63%10%Event participationfrequencies< 3 times3-10 times>10 times73%17%10%NTUST-ISA’s”sense of belonging”YesDont knowNo 88%7%5%Feeling part of NTUST ISAYesDon’t knowNoRespondent who feel that they as a part of NTUST ISA usuallyfollow NTUST ISA activities often and also feel that the activitiesgive them many advantages.
  43. 43. Page 42 of 45 Member update the information related with NTUST ISA mostly by socialnetwork and also from friends, few people use mailing list to update theirinformation (but still several people use it).Insights: There is a room to improve the committee services, such as defining the keyperformance index (KPI) in the beginning of the year service, regularlyupdating the evaluation report to members of NTUST-ISA, etc.Conclusion:Successfully of NTUST ISA’s event/programs is one of parameter fromthe respondent to have: sense of belonging/feeling, facilitated/feelinghelped/other feeling, therefore for every programs should have beenspread out well via social net/media (include mailing list).III. NTUST-ISA’s committee95%5%NTUST-ISAs committeeKnowDon’t know8%67%25%Committee servicesVery goodGoodNeutralWith the achievement of expectations or thefulfillment of a member’s needed, the respondent saysthat the committee was good in facilitating members.
  44. 44. Page 43 of 45General inputs for next term:1. Introducing NTUST-ISA more deeply to new members, to prevent some missedinformation.2. Arranging more communal activities that can obtain lots of participation frommembers of NTUST-ISA.3. Reviewing some regulations of NTUST-ISA, especially about membership fee.4. Updating information more regularly on websites and optimizing ftp usage.5. Encountering some potential challenges that might be occurred in the future, likedecreasing number of Indonesian students in NTUST, school’s regulation changing,technology advanced development, etc.We hope that this accountability report could be a representative picture of all activitiesof NTUST-ISA period 2012-2013. We’re sincerely acknowledged that there are manystrengths and weakness in it, in which we’re believe that the next term of committeecould use it as insights to build stronger team so that NTUST-ISA can always grow betterand give tremendous value to its stakeholders.We would like to give our deepest gratitude to Prof. Alicia D. Lloyd as NTUST-ISA adviserfor her valuable supports on giving us many advices, suggestions, and opportunities toenhance our activities this year. Also to some close partners of NTUST-ISA that we’revery happy to have opportunity to know and cooperate, like PPI Taiwan and AIA(Association of International Affairs).Finally, we also want to give the sincerest thanks for all members of NTUST-ISA for theirvaluable supports, participations, and aspirations so that many activities of NTUST-ISAperiod 2012-2013 could be realized.Thank you and Good luck!Taipei, 20 June 2013,Composed by,Anisa LarasatiSecretary of NTUST-ISAAcknowledged by,Stanislaus Dwi WidyantoPresident of NTUST-ISAV. SUMMARY
  45. 45. Page 44 of 45“ALL FOR ISA, ISA FOR ALL”NTUST-ISA COMMITTEE 2012-2013

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