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The Paraprofessional’s Emerging Role in Data Management


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Presentation at the 2011 National Conference for Paraprofessionals by Sally Murek and Ellie Giles.

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The Paraprofessional’s Emerging Role in Data Management

  1. 1. Instructional Data Analysts: Leadership Through Data NRCP Harrisburg, PA May 12, 2011
  2. 2. Presenters <ul><li>Sally Murek: Paraeducator Coordinator </li></ul><ul><li>[email_address] </li></ul><ul><li>Ellie Giles: Johns Hopkins University </li></ul><ul><li>[email_address] </li></ul>
  3. 3. <ul><li> </li></ul><ul><ul><ul><li>Review MCPS geographic/demographic information </li></ul></ul></ul><ul><ul><ul><li>Roles and responsibilities of an Instructional Data Analyst (IDA) </li></ul></ul></ul><ul><ul><ul><li>IDA professional development </li></ul></ul></ul><ul><ul><ul><li>Data management at the district and school level </li></ul></ul></ul><ul><ul><ul><li>Summary </li></ul></ul></ul><ul><ul><ul><li>Q/A </li></ul></ul></ul>Today’s Agenda:
  4. 4. <ul><li>About our School System </li></ul>
  5. 5. <ul><li>Montgomery County Public Schools, Maryland </li></ul><ul><li>497 square miles </li></ul><ul><li>930,813 residents </li></ul><ul><li>Approximately one of every seven residents is a MCPS student </li></ul><ul><li>Source: </li></ul>
  6. 6. <ul><li>Our Schools </li></ul><ul><li>2010-2011 </li></ul><ul><li>Elementary (preK-5): 131 </li></ul><ul><li>Middle(6-8): 38 </li></ul><ul><li>High(9-12): 25 </li></ul><ul><li>Career and Technology Center: 1 </li></ul><ul><li>Special or Alternative: 5 </li></ul><ul><li>Source: </li></ul>
  7. 7. <ul><li>Our Student Enrollment </li></ul><ul><li>Largest in Maryland </li></ul><ul><li>16 th Largest in U.S. </li></ul><ul><li>Total enrollment (10-11): 144,064 </li></ul><ul><li>Source: </li></ul>
  8. 8. Our Students <ul><li>Come from 164 countries </li></ul><ul><li>Speak 184 languages </li></ul><ul><li>31% participate in Free and Reduced-priced Meals System (FARMS) </li></ul><ul><li>13% are English Language Learners (ELL) </li></ul><ul><li>12% receive special education services </li></ul>
  9. 9. source:
  10. 10. The Problem <ul><li>The growing wealth of data since the inception of NCLB was becoming unmanageable </li></ul><ul><li>No dedicated staff member to consistently collect and analyze data </li></ul>
  11. 11. The Solution <ul><li>Process begins with identifying existing available staff resources </li></ul><ul><li>Focus on redesigning Math Paraeducator roles and responsibilities </li></ul><ul><li>New non-classroom based position was created—Instructional Data Analyst (IDA) </li></ul><ul><li>Established professional development </li></ul>
  12. 12. Solution (cont.) <ul><li>There was collaboration with labor and management at all levels </li></ul><ul><li>A professional learning community was established for collaboration </li></ul><ul><li>Member of school leadership team (Elem/Middle) </li></ul>
  13. 13. What is an IDA? <ul><li>Assists with collection, analysis, and dissemination of data </li></ul><ul><li>Enters data and extracts from system-wide databases </li></ul><ul><li>Prepares reports for teachers and administrators </li></ul><ul><li>Uses Microsoft Office and proprietary software to analyze data </li></ul><ul><li>Member of school leadership team </li></ul>
  14. 14. It’s a Wonderful IDA Life… IDA Ellen Harris Video of Instructional Data Assistant Ellen Harris Strawberry Knoll Elementary School   Produced by MCPS Instructional Television
  15. 15. Think and Share <ul><li>Take a moment and think about what you have heard so far </li></ul><ul><li>How can I use this information within my school and district? </li></ul><ul><li>What resources do I have? Can I expand? Can I create? </li></ul>
  16. 16. IDA Position Timeline 1999 External audit performed on math curriculum 2000-2001 Math curriculum revised 2002 Math aide position studied as potential data aide position 2003 Conversion of math aide position to IDA 2005 Position re-classified and formal assessment required to ensure that IDAs possess the minimum skills 2006 IDA work hours were standardized 2010 Conversion to Instructional Data Analyst
  17. 17. Professional Development <ul><li>Training in computer and data system applications as provided by Center for Technology Innovation (CTI) </li></ul><ul><li>Training sessions at CTI designed and conducted by IDAs for sharing of best practices </li></ul><ul><li>Technology Consultants support IDAs at local schools </li></ul>
  18. 18. IDA Specific Training <ul><li>Presentation skills </li></ul><ul><li>Data analysis </li></ul><ul><li>Communication skills </li></ul><ul><li>Research skills </li></ul><ul><li>Report writing </li></ul>
  19. 19. Collaboration <ul><li>Established communication between IDAs through Outlook conference folders </li></ul><ul><li>Informal private communication folder for sharing of ideas, support and best practices </li></ul><ul><li>Formal private communication folder with information from system directors </li></ul>
  20. 20. End Goal!
  21. 21. Let’s talk about it! <ul><li>What data problems are you currently facing in your school system? </li></ul><ul><li>What would you LIKE to do data-wise, but currently cannot? </li></ul><ul><li>What would having access to better data and in a more streamlined format allow you to do? </li></ul>
  22. 22. Data Management <ul><li>With such a large geographic area and diverse student population how do we track and manage data? </li></ul>
  23. 23. Who is tasked to track and manage data in MCPS schools? <ul><li>Administrators </li></ul><ul><li>Instructional Data Analysts (IDAs) </li></ul><ul><li>Leadership teams </li></ul><ul><li>Math and literacy coaches </li></ul><ul><li>Reading Specialists </li></ul><ul><li>Staff development teachers </li></ul>
  24. 24. How does Data help us? <ul><li>Key Goals: </li></ul><ul><li>Information is used to drive actions </li></ul><ul><li>Ongoing collection and analysis of formative data to drive fact-based decision making to support continuous improvement of student data </li></ul><ul><li>Data helps prove or disprove if instructional interventions are working </li></ul><ul><li>Source: </li></ul>
  25. 25. Strategic Data Monitoring <ul><li>By Monitoring Student Achievement we provide: </li></ul><ul><li>Appropriate student placement </li></ul><ul><li>Appropriate course offerings </li></ul><ul><li>Analysis of student achievement </li></ul><ul><ul><ul><li>Individual/disaggregated performance </li></ul></ul></ul><ul><ul><ul><li>Intervention strategies </li></ul></ul></ul><ul><ul><ul><li>Vertical articulation </li></ul></ul></ul><ul><ul><ul><li>Preparation for state testing </li></ul></ul></ul>
  26. 26. Unit Total Summary <ul><li>Unit Total worksheet provides a running average for all units tested </li></ul><ul><li>Overall score is calculated for grade level items and challenge items </li></ul><ul><li>Total points and percentage are calculated for each standard within each unit as well as for all units </li></ul>
  27. 27. What have we achieved? <ul><li>A successful transition of paraprofessionals into school leadership positions that facilitate data driven instruction to support the success of all students in Montgomery County Public Schools! </li></ul>
  28. 28. The Future Looks Bright… <ul><li>Reclassification and upgrade of IDA position </li></ul><ul><li>Proposed creation of an IDA Coordinator </li></ul><ul><li>Proposed continuation of professional development </li></ul>
  29. 29. Questions?