Opra W2&4 Tech Essentials

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  • Opra W2&4 Tech Essentials

    1. 2. Andy Wolber [email_address] Tech Essentials
    2. 3. NPower’s Mission <ul><li>To inspire and empower nonprofits to use technology to better serve their communities. </li></ul>
    3. 5. www.slideshare.net/NPowerMichigan/
    4. 6. <ul><li>name </li></ul><ul><li>org/job </li></ul><ul><li>what you hope to learn today </li></ul>It’s all about you …
    5. 7. Technology & Today’s Nonprofit
    6. 8. “ IT accounts, on average, for nearly 7% of a company's operating expenses.” Source: “More Bang for the IT Buck,” McKinsey Quarterly, 2003 Number 2.
    7. 9. Technology Budget Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. <=20 staff >20 staff 43% 60%
    8. 10. http://nptechsurvey.wordpress.com/
    9. 11. 83% of nonprofits spend less than 4% of their budget on technology. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
    10. 12. Technology Plan Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. <=20 staff >20 staff 32% 71%
    11. 13. Source: NTEN 2006 Nonprofit IT Staffing Survey Report.
    12. 14. www.nten.org/research
    13. 15. Technology Planning
    14. 16. 22% of nonprofits have a technology committee. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
    15. 17. Who should be on your Tech Committee?
    16. 18. http://www.techsoup.org/learningcenter/
    17. 19. By Joni Podolsky Edited By Holly Ross Katrin Verclas Alison Levine
    18. 20. http://www.maintainitproject.org/cookbooks
    19. 21. http://www.icthub.org.uk/publications/#management
    20. 22. Technology Strategy and Planning Process <ul><li>Preliminary </li></ul><ul><li>Assessment </li></ul><ul><li>Inventory </li></ul><ul><li>Staff skills assessment </li></ul><ul><li>Current and prior year IT operating costs </li></ul><ul><li>Initial list of potential projects </li></ul><ul><li>Any additional relevant background materials (e.g., technology usage policies) </li></ul>Meeting 1: Envision 1. Ensure agreement on I.T. “Current Reality” 2. Identify processes for obtaining additional information needed <ul><li>Meeting 3: Prioritize II </li></ul><ul><li>Select strategy and sequence </li></ul><ul><li>Detailed review of resources required </li></ul><ul><li>Project Prioritization </li></ul><ul><li>Identify and categorize projects </li></ul><ul><li>Research high-level details on alternative solutions </li></ul>Meeting 2: Prioritize I Classify projects into categories, e.g. - “Quick wins” - Strategically essential - Need more info <ul><li>Identify Implementation Sequence and Resources </li></ul><ul><li>Draft implementation plan </li></ul><ul><li>Select resources (internal vs. external, build vs. buy) </li></ul><ul><li>Define RFI/RFP processes </li></ul><ul><li>Detailed Implementation Planning </li></ul><ul><li>Cost details </li></ul><ul><li>Assign specific responsibilities </li></ul><ul><li>Timetable </li></ul><ul><li>Identify key issues/risks </li></ul><ul><li>Meeting 4: Act </li></ul><ul><li>Finalize plan </li></ul><ul><li>Implementation kickoff </li></ul><ul><li>Identify circumstances required for committee to reconvene </li></ul>
    21. 23. Tech Checklist 1. Computer 2. Internet infrastructure (security, backup) 3. Printer 4. Voice communications infrastructure 5. Basic software (documents, accounting) 6. Collaboration systems 7. Database(s) 8. Website 9. Storytelling equipment 10. Training
    22. 24. http://nptechguide.pbwiki.com/
    23. 25. Computer
    24. 26. <ul><li>“ The average time before a buyer replaces a PC... [is] 41 months for business desktops and almost five years for consumer machines.” </li></ul><ul><li>October 28, 2002 </li></ul><ul><li>Fortune Magazine </li></ul>
    25. 27. 16% <1 year 37% 1-3 years 33% 3-5 years Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
    26. 28. $800-$1,500 1-year warranty 5-year life $1,000-$1,800 3-year warranty 3-year life www.dell.com :Optiplex 360 (left), Dell E6400 (right)
    27. 29. 1 2 3 4 5
    28. 30. 1 2 3 4 5
    29. 31. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 89% 4%
    30. 32. Internet & Infrastructure
    31. 33. Standard DSL download speed (1.5 Mbps) Standard DSL upload speed (384 kbps) T1 Line (1.5 Mbps) download & upload “symmetrical”
    32. 34. Standard DSL download speed (1.5 Mbps) Skype-to-Skype Video (384 kbps) Skype Voice (64 kbps) Standard DSL upload speed (384 kbps)
    33. 36. Printing & Imaging
    34. 37. Laser 3-5 cents Inkjet 10-35 cents Networked copier <2 cents Color laser 7-9 cents Source: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspx accessed on 8/9/2007.
    35. 38. Voice
    36. 41. Office Software
    37. 43. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 49% 19%
    38. 44. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 53% 8%
    39. 46. Collaboration Systems
    40. 47. Left: HP Mediasmart Home Server EX485, including 750Gb hard drive, $600. Right: NAS Device (Synology Disk Station 207+, $340) plus 2 hard drives (Seagate Barracuda 7200rpm, 500Gb, $130 x 2).
    41. 49. http://www.commoncraft.com/video-googledocs
    42. 50. www.google.com/nonprofits/
    43. 51. Workspace.officelive.com
    44. 52. www.mycommittee.com
    45. 54. www.sherweb.com
    46. 55. http://tinyurl.com/9dznct
    47. 56. Databases
    48. 57. Web data 2005
    49. 58. Consolidate Connect Web-enable
    50. 59. One internal database Web data 2006 Plan Auto-sync
    51. 60. One internal database 2009 Reality Some Web data Events
    52. 61. One web database Cloud option
    53. 62. 53% Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 23% 41% Financials Donor Management Programs (Clients, Volunteers) “ Other”
    54. 63. List functional requirements (3 meetings, 1 hour each) Identify options (up to 4 hours per participant) Discuss alternatives; narrow list of options (2 meetings) Get product details Vendor demos Calls to real users User visits Decision
    55. 65. Photo source: http://tinyurl.com/b46wwt
    56. 66. Estimating Costs Source: www.aicpa.org/pubs/jofa/sep2003/johnston.htm , accessed 6/5/2006 Initial price Time to implement Cost of implementation Entry level $100 - $2.5k Up to 2 months 5 times initial price Small / medium business $5k - $40k Up to 6 months 1 times the initial price Small / medium enterprise $10k - $250k Up to 18 months 2 times the initial price tag Enterprise resource planning $250k - $50 million Up to 36 months 1-5 times the initial price tag
    57. 67. 1 2 3 4 5
    58. 68. Website
    59. 69. http://tinyurl.com/43u83p
    60. 70. If you have a website… <ul><li>You should be able to edit your website from any ___________. </li></ul><ul><li>Your website should have the ability to publish an _____ “feed”. This lets people use a “feed reader” to view new content. </li></ul>
    61. 71. Storytelling Tools
    62. 72. Examples of Social Media <ul><li>Social Bookmarking </li></ul><ul><li>Blogging </li></ul><ul><li>Feed Reading & Sharing </li></ul><ul><li>Social Networking </li></ul><ul><li>Photosharing </li></ul><ul><li>Video </li></ul><ul><li>Podcasts </li></ul>
    63. 74. Photo source: Canon.com (PowerShot SD880) and www.Dell.com (MP1409x). 70% Data Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 59%
    64. 75. Training & Support
    65. 76. Office.Microsoft.com/help
    66. 77. 29% <Contract on an as-needed basis 25% In-house MIS staff 22% Tech support w/1 or more providers 13% No formal approach to IT support 9% Volunteers to our agency 2% Friends and family of staff Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
    67. 78. By Sue Bennett
    68. 79. www.delicious.com/NPowerMichigan/
    69. 80. Why? So YOU can better fulfill your mission.
    70. 81. <ul><li>Andy Wolber </li></ul><ul><li>[email_address] </li></ul>

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