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Using International Recruitment To Enhance Your Programs


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Using International Recruitment To Enhance Your Programs

  1. 1. Using International Recruitment to Enhance Your Programs AYWC’s International Practical Training Program
  2. 2. Agenda <ul><li>• Brief History of American Youth Work Center </li></ul><ul><li>• History of AYWC’s International Program </li></ul><ul><li>• What is the J-1 visa </li></ul><ul><li>• Profile of AYWC’s Practical Trainees </li></ul><ul><li>• Benefits to American Workforce; the Organization and to the Practical Trainees </li></ul><ul><li>• Expectations of AYWC, Trainees and Organization </li></ul><ul><li>• How To’s–Process Timetable </li></ul><ul><li>• Program Issues: Successes and Pitfalls </li></ul><ul><li>• Questions and Answers </li></ul>
  3. 3. About AYWC <ul><li>Not-for-profit organization founded in 1984 </li></ul><ul><li>Publishes Youth Today :The Newspaper on Youth Work ( national circulation 11,000 ) </li></ul><ul><li>Designated Exchange Visitor Program sponsor in the U.S. since 1986 </li></ul><ul><li>Reciprocal agreements for Americans </li></ul><ul><li>Sponsors about 200 trainees annually to the U.S. </li></ul>
  4. 4. J-1 Visa <ul><li>Description </li></ul><ul><ul><li>Exchange Visitor Visa Program </li></ul></ul><ul><ul><li>Administered by the Department of State </li></ul></ul><ul><ul><li>AYWC—designated J-1 sponsor under the education, social service and counseling fields. </li></ul></ul><ul><ul><li>“ Umbrella organization”-meaning we have over 20 training site agencies that participate in our program. </li></ul></ul>
  5. 5. J-1 Trainee Visa <ul><ul><li>“ Trainee”—one of the 14 categories of J-1 visa </li></ul></ul><ul><ul><li>Intended to allow professionals and students to receive on-the-job training in their career field within the USA </li></ul></ul><ul><ul><li>Maximum length of program—18 months </li></ul></ul><ul><ul><li>Program does not EVER exceed 18-months. </li></ul></ul>
  6. 6. Two-year Residency <ul><li>Trainee must return home for two years before being eligible to apply for another work type visa including another J-1 visa and F-1 visa </li></ul><ul><li>Does not affect trainee’s visitors/tourist visa status </li></ul>
  7. 7. AYWC’s Practical Trainees <ul><li>Are between 22 and 35 years of age (rare exceptions may apply). </li></ul><ul><li>Be able to speak, read and write English fluently </li></ul><ul><li>Have earned a Degree or Professional Post- Secondary Certificate related to human/social services from outside of the USA </li></ul><ul><li>Have had at least one year of working experience in human/social services outside of the USA </li></ul>
  8. 8. Benefits to the Organization <ul><li>Workers </li></ul><ul><li>Savings (OT, Taxes, Benefits) </li></ul><ul><li>Maintain base salary levels for international positions. </li></ul><ul><li>Increase Diversity </li></ul><ul><li>Obtain needed skills (IE. Bilingual) </li></ul><ul><li>Less discipline/performance issues due to consequences. </li></ul><ul><li>Affirmative Action Plan/Equal Employment Opportunity Reports </li></ul><ul><li>Attract Grants and other funding </li></ul>
  9. 9. <ul><ul><li>Practical trainees can bring … </li></ul></ul><ul><ul><li>Knowledge of a foreign culture, language and foreign business practices </li></ul></ul><ul><ul><li>Enthusiasm and appreciative of opportunities </li></ul></ul><ul><ul><li>Internationals generally have higher education level and higher value placed on the work. </li></ul></ul><ul><ul><li>Shifts covered; Workers available during emergencies (i.e. snowstorms) </li></ul></ul><ul><ul><li>High level of motivation </li></ul></ul><ul><ul><li>18-month commitment </li></ul></ul>What benefits can an international practical trainee bring to an employer?
  10. 10. Program Benefits for Practical Trainees <ul><ul><li>Practical Trainees can: </li></ul></ul><ul><ul><li>Enhance professional experience and develop new skills in the human/social service fields not available in their country </li></ul></ul><ul><ul><li>Gain personal growth by living and working abroad </li></ul></ul><ul><ul><li>Opportunity to earn money </li></ul></ul><ul><ul><li>Build lasting ties with people in other countries </li></ul></ul><ul><ul><li>Strengthen language and cross-cultural skills </li></ul></ul>
  11. 11. Practical Trainees Expectations: <ul><ul><li>Provide an exchange of ideas, skills and practical experiences </li></ul></ul><ul><ul><li>Daily interaction with clients and supervising staff </li></ul></ul><ul><ul><li>Attend in-service trainings provided by training site agency </li></ul></ul><ul><ul><li>Take initiative in the advancement of their training program </li></ul></ul><ul><ul><li>Be flexible and open-minded with the training program </li></ul></ul><ul><ul><li>Communicate needs effectively with supervisors and/or coworkers </li></ul></ul><ul><ul><li>Be committed to leaving the USA at the end of the 18-month program </li></ul></ul>
  12. 12. Requirements for each trainee: <ul><li>They pay their own travel to the USA </li></ul><ul><li>Report to placement within four months after being extended an offer from the training site agency. </li></ul><ul><li>Be willing, able and have valid driving license </li></ul><ul><li>Perform all the duties of the placement, possibly including working some weekends and possible overtime </li></ul><ul><li>Report to their placement with at least $2000 to meet immediate needs (i.e. rent, car, insurance, fees, etc.) </li></ul>
  13. 13. What is Expected of the Organization <ul><ul><li>Clear and valid DS-7002 Training Plan </li></ul></ul><ul><ul><li>Visa Costs </li></ul></ul><ul><ul><li>Clear communication and expectations </li></ul></ul><ul><ul><li>Training program matches trainee’s experience </li></ul></ul><ul><ul><li>Pay prevailing wages </li></ul></ul><ul><ul><li>Facilitate Housing </li></ul></ul><ul><ul><li>Facilitate Acclimation to Worksite </li></ul></ul><ul><ul><li>Facilitate host family/mentor </li></ul></ul><ul><ul><li>Completion and return of program evaluation forms </li></ul></ul><ul><ul><li>Not a staffing substitution </li></ul></ul><ul><ul><li>Non-transferable visa </li></ul></ul>
  14. 14. AYWC’s Role <ul><li>For Trainees: </li></ul><ul><li>Find, screen and interview, if need be, qualified Human and Social Service Workers </li></ul><ul><li>Locate a Training Site Agency prior to arrival in the USA </li></ul><ul><li>Collect required documents prior to arrival </li></ul><ul><li>Issue contracts for training prior to issuing visa documents </li></ul><ul><li>Issue DS-7002 Training Plan, DS-2019 and SEVIS forms needed for Embassy appointment for the J-1 visa </li></ul><ul><li>Advocate for trainee when valid issues arise </li></ul><ul><li>Contact trainee when TSA has issues of performance </li></ul><ul><li>Send evaluations to trainees and supervisors during their training program </li></ul><ul><li>Keep an open line of communication during training program </li></ul><ul><li>Send certificate of completion to trainees at end of placement </li></ul>
  15. 15. AYWC Application Process <ul><li>Completed application consists of: </li></ul><ul><ul><li>1. Biographical Data Form from trainee with resume </li></ul></ul><ul><ul><li>Submit documentation </li></ul></ul><ul><ul><ul><li>Three reference letters (two from current supervisors; one from professor) </li></ul></ul></ul><ul><ul><ul><li>Copies of driver’s license and passport </li></ul></ul></ul><ul><ul><ul><li>Police Record/Clearance (can apply at local police department) </li></ul></ul></ul><ul><ul><ul><li>School Transcripts/ Certificates </li></ul></ul></ul><ul><ul><ul><li>Two passport photos </li></ul></ul></ul><ul><ul><li>Health exam preformed by your physician. </li></ul></ul><ul><ul><li>Completed PT-Documents, signed DS-7002 and admin fee of $350, which includes the Student Exchange Visitors Information System (SEVIS) fee and first months health insurance—both required by U.S. Department of State. </li></ul></ul>
  16. 16. Issuance of the DS-2019 for the J-1 Visa <ul><li>Once AYWC has a completed file: </li></ul><ul><li>AYWC releases the Certificate of Eligibility DS-2019 form </li></ul><ul><li>Candidate applies at U.S. Embassy or Consulate in his/her home country </li></ul><ul><li>There is a $131 embassy appointment fee- different than SEVIS </li></ul><ul><li>Interview will be required by consulate </li></ul><ul><li>Consular officer makes final decision on issuance of visa </li></ul>
  17. 17. Time Table What happens during the process: <ul><li>Training Site Agency informs AYWC of their selection of candidates </li></ul><ul><li>Within one-two weeks </li></ul><ul><li>Trainee completes file </li></ul><ul><li>Two-three weeks </li></ul><ul><li>AYWC reviews documents, issues required documents and DS-7002 via e-mail </li></ul><ul><li>4th week </li></ul><ul><li>Receive DS-2019 and SEVIS fee package via express mail </li></ul><ul><li>5 th week </li></ul><ul><li>Trainee applies at consulate for visa </li></ul><ul><li>7 days or more </li></ul><ul><li>Trainee finalizes travel plans once visa is received </li></ul><ul><li>Variable </li></ul>
  18. 18. Unacceptable Activities: <ul><li>Cannot attend full-time study at an University (F-1 visa). </li></ul><ul><li>Cannot stay in the USA as a permanent resident. </li></ul><ul><li>Cannot work multiple jobs. Trainees can only work with the agency you are placed with. They may do volunteer work. </li></ul><ul><li>AYWC does not offer J-2 visas for children. </li></ul><ul><li>Cannot expect a supervisory position since most positions are entry-level; however, many of AYWC’s trainees have been promoted within the first 6-months. </li></ul>
  19. 19. Program Issues <ul><li>• J-curve </li></ul><ul><li>• Pay rates </li></ul><ul><li>• Housing issues </li></ul><ul><li>• Health insurance </li></ul><ul><li>• Skill levels of Direct Care Staff </li></ul><ul><li>• Does not work out for trainee/organization </li></ul><ul><li>• Appling for social security number </li></ul><ul><li>• Buying a car/credit </li></ul>
  20. 20. J-CURVE