Turbocharge Your Mac Productivity

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Delivered on MacMania 15 in Australia. Covers built in tools to be more productive on the Mac, including gestures, taming the left sidebar, learning Preview tricks and more.

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Turbocharge Your Mac Productivity

  1. 1. Turbocharge Your Mac Productivity Allison Sheridan November 2012 http://podfeet.comSunday, November 25, 12 1
  2. 2. slideshare.net/nosillacast/presentations http://podfeet.comSunday, November 25, 12 2
  3. 3. Random Finder Tricks Quicklook View photos, flip pages within a PDF, preview a video file Command + Tab to Switch Apps Command + ~ to switch windows in one app Moving/Copying files between folders Copy/Paste actually works Option-drag copies rather than moves the file (hint: look for the green plus to be sure you’re copying) http://podfeet.comSunday, November 25, 12 3
  4. 4. Tame the Left Sidebar Use the left sidebar to get quick access to things you use often Drag in files, folders, applications, even Cloud storage Tired of them? Hold down command, then drag and poof! They’re gone! Remember the sidebar is visible in save/ open dialog boxes too I’ll be sad when I don’t need my MacMania folder in the sidebar any more! http://podfeet.comSunday, November 25, 12 4
  5. 5. Tame the Finder Toolbar Did you know you can drag things into the Finder Toolbar too? Applications, Files, Folders I keep AppDelete in my toolbar so I can easily drag applications up to delete them One click access to commonly used files, command-drag to remove http://podfeet.comSunday, November 25, 12 5
  6. 6. Customize Finder Toolbar Even Fur ther Right click... http://podfeet.comSunday, November 25, 12 6
  7. 7. What IS That New Button? Arrange files by Kind Application Date Opened/Added/ Modified/Created And my favorite By Size Ever wanted to sort by date in Column View but thought you could only do it in List View? http://podfeet.comSunday, November 25, 12 7
  8. 8. Conquer Column Widths Can’t read the file names? Double-click on the line between the columns Want to fix ALL the columns at once? Option-double-click on that same line & they all fit! http://podfeet.comSunday, November 25, 12 8
  9. 9. Finding Things with Spotlight You’re looking for a file You know who it’s from, or the file type, or around when it was sent But you can’t remember for the life of you where you put it Use the Spotlight Search box in any Finder window to help you out! Great filters on search - file type, length, size, dates, the list is HUGE and there’s even a GUI for it http://podfeet.comSunday, November 25, 12 9
  10. 10. Find Things with Spotlight http://podfeet.comSunday, November 25, 12 10
  11. 11. Gestures Why should you care about gestures? To stop clicking so much - Carpal Tunnel be gone! Oldies but goodies Single tap to click Two-fingered tap gives you right click Web Browsers - Two fingered swipe goes back and forward Works in Safari, Chrome and Firefox Wish it worked in the Finder! http://podfeet.comSunday, November 25, 12 11
  12. 12. Four Fingered Fun See all your open applications by four fingers straight up See all your open windows in the current application by four fingers down Four finger pinch in takes you to Launchpad Four finger pinch out takes you to Tip: resize! your desktop B onus and rag nger ed d Four fingers left/right switches 3Fi between full-screen apps http://podfeet.comSunday, November 25, 12 12
  13. 13. Preview - Signatures Ever been emailed a form to sign? You have to print it, sign it, scan it back in and mail it Worse yet, print it and then FAX it like it’s 1972? Preview provides a very tricky solution First sign a piece of paper In Preview click on Signatures, then click the plus button at the bottom ... http://podfeet.comSunday, November 25, 12 13
  14. 14. Preview - Signatures Hold the signature up to the blue line, and Preview will capture it From now on you can simply tap the signature button in the Annotations toolbar to drop in your signature http://podfeet.comSunday, November 25, 12 14
  15. 15. Trick Out your Dock Hiding Magnification Play with the position on screen Drag Applications, Files and Folders into the dock - and out of the dock Apple made it a LITTLE harder to accidentally pull them out Just drag farther till you see the poof of smoke http://podfeet.comSunday, November 25, 12 15
  16. 16. Get More Info Out of Finder Command-click the name at the top of a Finder window to see the full path Finder Show Path and Status Bars http://podfeet.comSunday, November 25, 12 16
  17. 17. The All-Knowing Get Info ⌘-i or File ➔ Get Info Add comments for easier spotlight searches Find out how big your file is Change what application opens this file Change what application opens all files of this type Figure out why your OS is yelling at you about permissions http://podfeet.comSunday, November 25, 12 17
  18. 18. Where is That Menu Item? I have a poor memory I can never find the menu item I’m searching for Actually I’m too impatient to read! Use the Help menu in any OSX App to highlight it! http://podfeet.comSunday, November 25, 12 18
  19. 19. My Eyesight Isn’t as Good as it Used to Be Command + in Web Browsers and Mail.app will increase the font size for you This one even works in Windoze (with Cntrl +) Control-Two Fingered scroll up to zoom in, scroll down to zoom back out System Preferences --> Universal Access Play with how you like the screen to move You can change if it’s control-scroll http://podfeet.comSunday, November 25, 12 19
  20. 20. Where’s that Darn Preference? Use the search window and it will find what you’re looking for buried in the right preference Remember I said I’m too lazy to read? http://podfeet.comSunday, November 25, 12 20
  21. 21. Find That Umlaut - Keyboard Viewer Want to be cool and write words like éclair with the accent on the e? Open System Preferences Open Language & Text Click on the Input Sources Tab Check the box for Keyboard & Character Viewer Check the box to Show input menu in menu bar ... http://podfeet.comSunday, November 25, 12 21
  22. 22. Keyboard Viewer cont. Keyboard Viewer Click on the Menu Bar app Pop open the Keyboard Viewer Keyboard Viewer Keyboard Viewer With Option Key With Option-Shift Key Umlaut: hold down Option-u Option-Shift-K (and then another u for ü) for the Apple Symbol! http://podfeet.comSunday, November 25, 12 22
  23. 23. Character Viewer Click on the Menu Bar app Pop open the Keyboard Viewer Drag these ait! ! symbols into But W ORE your text her e’s M T http://podfeet.comSunday, November 25, 12 23
  24. 24. Save Your Favorite Characters http://podfeet.comSunday, November 25, 12 24
  25. 25. Random Keystroke Fun Missing the Delete key from Windows? Try function-Delete Tired of clicking to the end of a line? Try command-right arrow Command-left arrow to go back http://podfeet.comSunday, November 25, 12 25
  26. 26. The Great & Powerful Option Key Option click the Wifi Signal in the Menu Bar Don’t actually know why you need to know this stuff... but it’s cool! http://podfeet.comSunday, November 25, 12 26
  27. 27. The Great & Powerful Option Key Option-click on the speaker icon in the Menu Bar this turns into this Really useful to change your microphone or speakers instead of opening up Sound Preferences http://podfeet.comSunday, November 25, 12 27
  28. 28. The Great & Powerful Option Key Command-i Get Info Command-Option-i Show Inspector They look the same, but Show Inspector allows you to flip through a series of files with the Arrow Keys to see each of their info http://podfeet.comSunday, November 25, 12 28
  29. 29. The Great & Powerful Option Key Wonder where the Library disappeared to? Hold down Option when you click on Go and it will be revealed http://podfeet.comSunday, November 25, 12 29
  30. 30. Bonus Tip http://podfeet.comSunday, November 25, 12 30
  31. 31. TextExpander All the tips so far have been built into OSX What problems are we trying to solve? The leading cause of injury in the office work environment is repetitive stress You came to this class because you wanted to become more efficient TextExpander is designed to type text for you when triggered by a snippet Example: I type te; to type TextExpander http://podfeet.comSunday, November 25, 12 31
  32. 32. TextExpander Think about sentences or phrases or information you type over and over again Your name Your address Your signature Intro paragraph to customer service email responses Fill information in on forms - like logging into ship wifi TextExpander is the FIRST thing I load on a new computer http://podfeet.comSunday, November 25, 12 32
  33. 33. TextExpander Preferences Launch TextExpander Set Preferences Launch at login Show TextExpander in Menu Bar Show TextExpander in Dock http://podfeet.comSunday, November 25, 12 33
  34. 34. Create Our First Snippet Open TextExpander from the menubar or Spotlight New Snippet 1. Enter the phrase you want typed 2. Enter the abbreviation Test your snippet - it’s that easy! http://podfeet.comSunday, November 25, 12 34
  35. 35. Things I Expand with TextExpander Words that are camel-case (or might be): TextExpander, Facebook, Dropbox, WordPress, GarageBand, iStopMotion, LastPass, Spotlight, FaceTime Things that are annoying to spell: Final Cut Pro X, Bart Busschots, DiskInventoryX, Blu-ray, Google+ Things I type all the time: NosillaCast, NosillaCastaways, allison@podfeet.com Temporary things: Application names while doing a review http://podfeet.comSunday, November 25, 12 35
  36. 36. Setting the Trigger You need to tell TextExpander when to understand it’s time to do it’s job I use ; as my trigger because I’ve never been entirely clear on when to use semi-colons so it’s unlikely I’ll type one in a sentence You can append or prepend with the trigger, many people use a comma before the snippet There are many more options to play with http://podfeet.comSunday, November 25, 12 36
  37. 37. Auto-Correct TidBITS has created a set of auto-correct snippets 2479 commonly misspelled words (like misspell) will be corrected automatically for you Easy to add using the Plus button at the top of the screen And they’re free! (not sure why actually) http://podfeet.comSunday, November 25, 12 37
  38. 38. HTML Snippets TextExpander comes with HTML snippets HTML syntax hard to remember HTML annoying to place the cursor TextExpander does it all for you “,a” creates: <a href=""></a> leaves cursor between quotes “,img” creates: <img src="" alt="" width="" height="" border="0" /> http://podfeet.comSunday, November 25, 12 38
  39. 39. Fill In Forms Example - you’re logging into ship wifi every day First Name, tab, Last Name, tab, room number, tab, password, enter Every. Single. Time. Let’s create a form fill to do it instead with one trigger Start a new snippet http://podfeet.comSunday, November 25, 12 39
  40. 40. Create Fill-in Fields and Add Keys http://podfeet.comSunday, November 25, 12 40
  41. 41. More Bonuses TextExpander syncs with Dropbox so you can have your snippets on all your Macs Stuck using Windoze sometimes? TextExpander Syncs with Breevy from 16software.com TextExpander shows you your statistics so you see what it saves you In 12 months I saved 221,354 characters expanded 9259 snippets, Saved 12 hours and 30 minutes (@60 words/min). http://podfeet.comSunday, November 25, 12 41
  42. 42. Final Word TextExpander is $34.99 from the Mac App Store or from smilesoftware.com If you have any questions about TextExpander See Jean MacDonald from Smile http://podfeet.comSunday, November 25, 12 42
  43. 43. Email me at: allison@podfeet.com http://podfeet.comSunday, November 25, 12 43

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