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KIC’n Off Public Scanning in Texas

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Examines the purchase and implementation of Digital Library System Groups’s KIC walk-up scanning station at two university libraries. Ken Carriveau of Baylor University and Nora Dethloff of the University of Houston discuss the planning, purchase, and implementation of the KIC scanners at their respective libraries.

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KIC’n Off Public Scanning in Texas

  1. 1. KIC’n Off Public Scanning in Texas<br />Ken Carriveau, Baylor University Libraries<br />Nora Dethloff, University of Houston Libraries<br />GWLA Webinar, June 2, 2010<br />
  2. 2. =<br />Knowledge Imaging Center<br />
  3. 3. Uses Bookeye planetary overhead scanner<br /><ul><li> Large imaging area
  4. 4. Protects spines of fragile items
  5. 5. Better for tightly bound items
  6. 6. BW, Grayscale, or Color images
  7. 7. Wide range of resolutions
  8. 8. Defaults defined at install, </li></ul> but user has some ability to <br /> override<br /><ul><li> Reasonably fast image capture</li></li></ul><li>Simple, intuitive, touch-screen <br />user interface<br />
  9. 9. Advanced scan menu w/ additional options<br />
  10. 10. Variety of output formats<br /><ul><li>Graphics: JPG, PDF, PNG
  11. 11. Text: RTF via Optical Character Recognition
  12. 12. Media: Audio based on OCR text</li></li></ul><li>Variety of output storage options<br /><ul><li> USB flash drive
  13. 13. E-mail attachment
  14. 14. Printer
  15. 15. FTP to network drive
  16. 16. Export to DLSG Reserves and Archive/Preservation solutions</li></li></ul><li>Reasons for Purchasing - Baylor<br /><ul><li>Looking for copier alternatives
  17. 17. Concerns about durability and supplies
  18. 18. Concerns about theft or misuse of copier codes
  19. 19. Sustainability Issues
  20. 20. Feedback from student focus group
  21. 21. PDF is preferred format
  22. 22. Patrons’ desire for electronic format
  23. 23. E-reserve
  24. 24. OsoFast scan-and-deliver</li></li></ul><li>Reasons for Purchasing - UH<br /><ul><li> Student demand
  25. 25. Learning Commons
  26. 26. Phase-out of Copy Center
  27. 27. Qualities of KIC
  28. 28. Easy-to-use interface
  29. 29. Overhead scanning
  30. 30. Bookeye</li></li></ul><li>Implementation - Baylor<br /><ul><li> Purchased four KIC stations:
  31. 31. Three Bookeye 2 stations
  32. 32. Moody Library front entrance
  33. 33. Moody Library 24-hour area
  34. 34. Jones Library front entrance
  35. 35. One Bookeye 3 station
  36. 36. Texas Collection Reading Room
  37. 37. Extra lights, padded book cradle</li></li></ul><li>Network Security Concerns - Baylor<br /><ul><li> Anonymous email violates IT security policy
  38. 38. Concern over viruses from USB drives
  39. 39. Solutions
  40. 40. Email function disabled
  41. 41. DeepFreeze
  42. 42. Daily reboot
  43. 43. Student Technology Services: operating </li></ul> system & software patches<br />
  44. 44. Marketing & Awareness - Baylor<br /><ul><li> Article published in The Lariat
  45. 45. Announcement on library news website
  46. 46. Quarter-page ads run daily in The Lariat during first week of operation
  47. 47. Announced in the library blog
  48. 48. Slide in screensavers on public workstations in libraries and other campus locations
  49. 49. Poster session at annual Educational Technology Showcase (Apr 7-8, 2010)
  50. 50. Word of mouth
  51. 51. Clients
  52. 52. Library staff spreading the word</li></li></ul><li>Implementation - UH<br /><ul><li> Purchased 1 KIC </li></ul> station for Anderson<br /> Library’s Learning <br /> Commons<br /><ul><li> Station placed near </li></ul> University Copy Center<br /> room to ease transition<br />
  53. 53. Setup Issues - UH<br />Or: Why it might be worth paying for installation <br />
  54. 54. Implementation - UH<br /><ul><li> Service Desk & Learning Commons staff trained to</li></ul> assist patrons with KIC<br /><ul><li> Learning Commons staff developed signage
  55. 55. No formal marketing
  56. 56. Staff at service </li></ul> points suggesting<br /><ul><li> Consider as a test </li></ul> case<br />
  57. 57. Usage & Feedback - Baylor<br /><ul><li> Anecdotal feedback very positive
  58. 58. One complaint led to positive change
  59. 59. Easy for students to use
  60. 60. Issue with statistics delivery</li></li></ul><li>Usage & Feedback - UH<br /><ul><li>Stats show consistent & increasing use
  61. 61. 12/1 – 12/15: Average of 24 uses & 128 images / day
  62. 62. 03/2 – 03/16: Average of 82 uses & 891 images / day
  63. 63. PNG and JPEG are most popular</li></ul> output formats <br /> (JPEG is default)<br /><ul><li>Email slightly more popular</li></ul> than USB <br /><ul><li>Avg. 539 images emailed / day,</li></ul> 305 images saved to USB<br />
  64. 64. Usage & Feedback - UH<br /><ul><li>Very popular with students – usually a line to use
  65. 65. Changes in checkouts of Learning Commons scanners
  66. 66. Fewer requests for help with image editing</li></ul>We need more of these!<br /><ul><li> Positive patron feedback</li></li></ul><li>Future Plans<br />Baylor: <br /><ul><li>KIC station in Texas Collection makes obtaining ILL </li></ul> requests easier<br /><ul><li>Participating in beta-test of new interface</li></ul>UH:<br /><ul><li>KIC preferred over scan-to-email</li></ul> copiers<br /><ul><li>More?</li></li></ul><li>Questions?<br />
  67. 67. More KIC info from DLSG<br />General Information:<br />http://www.dlsg.net/kic.html<br />KIC Brochure:<br />http://www.dlsg.net/KICBrochure.pdf<br />KIC Usage Statistics:<br />http://www.dlsg.net/kic-stats.html<br />
  68. 68. Thank you!<br />Ken Carriveau, Access Services Librarian<br />Baylor University<br />Kenneth_carriveau@baylor.edu<br />Nora Dethloff, Interlibrary Loan Coordinator<br />University of Houston<br />ndethloff@uh.edu<br />Presentation available online:<br />www.slideshare.net/noradethloff<br />

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