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Proposal development process

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Proposal development process

  1. 1. Winning Government Contracts A Practical Approach to the Proposal Development Process
  2. 2. Winning Government Contracts An Overview  Crafting Successful Proposals Elements of a Proposal  Contract Types Competitive Edge, Pitfalls and Components 2
  3. 3. Objective  To provide a set of tools for developing a quality proposal that meets the expectations of funding agencies.  To introduce a methodology for effectively structuring and completing activities.  To gain an understanding of how to develop a proposal writing process for submitting a quality proposal. 3
  4. 4. Importance of Using Project Management Tools in Proposal Development  Provides structure that promotes success.  Saves: money, time, & resources.  Promotes good communication.  Keeps the focus on goals and outcomes. 4
  5. 5. When to use Project Management When there are: Time Constraints Money Constraints Performance Constraints 5
  6. 6. What is a Project? ‘A temporary endeavor undertaken to create a unique product, service, or result.’ 6
  7. 7. What is a Project? In Layman’s Terms… If it has:  A specific and desired outcome  A deadline or target date  A budget that limits resources Then it is a project… 7
  8. 8. Activities Considered Projects  Planting a Garden  Writing and publishing an article or book  Rearranging your office  Installing software on your computer  Hosting a Technical Assistant Workshop 8
  9. 9. What is Project Management? ‘Application of knowledge, skills, tools, and techniques to meet or exceed stakeholders needs and expectations.’ 9
  10. 10. Stakeholders ‘Person, group, or organization that has direct or indirect stake in an organization because it can affect or be affected by the organization's actions.’ 10
  11. 11. Triple Constraints Know which is most important to you and your stakeholders and manage accordingly! 11
  12. 12. TOOLS 12
  13. 13. Defining The Work SCOPE  Defines the work, or  Outlines the expected work effort SCOPE STATEMENT  Deliverables + Objectives  Confirms or develops clarity among stakeholders 13
  14. 14. Outlining the Work Work Breakdown Structure (WBS) ‘A results-oriented family tree that captures all the work of a project in an organized way.’ *Not a to do list WBS Components  Cost Centers  Work Packages 14
  15. 15. Sample WBS 15
  16. 16. Assessing the Work Risk Assessment ‘The identification of any event that if occurred, could have a negative or positive impact on your project.’  Risk assessment is a area which we always have to do all the time.  Risk should be communicated promptly and loudly. 16
  17. 17. Planning the Work SCHEDULING ‘Planning timetables and establishing dates when resources are required to perform activities.’ 17
  18. 18. Sample Gantt Chart 18
  19. 19. Gantt Chart Activity 19
  20. 20. Calendar View 20
  21. 21. Doing the Work Once the process is developed, the writing can begin… 21
  22. 22. Closing out the Project Project Close-out The last major phase of a project's life cycle is the close-out.  Conducting a lessons learned session  Recognizing outstanding achievement  Celebrating project completion 22
  23. 23. Plan your work… Then work your plan! 23
  24. 24. Questions??? Answers Discussion!! 24
  25. 25. Activity Break off into groups of 3:  List the activities commonly used in developing proposal.  Organize the list in chronological order.  Develop a timeline for submitting a 10 page proposal. 25

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