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Proposal Development- building fundamentals


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Proposal Development- building fundamentals

  1. 1. Winning Government Contracts Module One Building Fundamentals
  2. 2. Objectives: Module One Upon completion of this module, you will be able to: • Identify how the government purchases products and services  Define and understand how to use the Federal Acquisition Regulation • Recognize the federal agencies with STEM relevance • Locate contract opportunities
  3. 3. The History of Regulatory Agencies  1863: Comptroller of the Currency (Chartering and Controlling banks)  Early 1900’s: Interstate Commerce Commission (ICC), the Food and Drug Administration (FDA ), and the Department of Commerce  1930’s: The Federal Depositors Insurance Corporation (FDIC), Security and Exchange Commission (SEC), the Federal Communications Commission (FCC), and National Institute of Health (NIH)  1947: Department of Defense  1950’s: NASA & National Science Foundation  1960’s & 1970’s: Environmental Protection Agency and Department of Energy  1980’s: Department of Education
  4. 4. Grants vs. Contracts Grant: “Transfer of money or property to accomplish a public purpose of support or stimulation as authorized by Federal statute.”* Receives money regardless of outcome Contract: A legally binding document in which a product or service is promised by one party and paid for by another party Expectation of results Based on rules and regulations in the FAR *The Federal Grants and Cooperative Agreement Act of 1977
  5. 5. The Federal Procurement Process • Needs determined by department/agency • The agency must promote competition to get the best deal • Depending on the nature of the procurement, and which agency you are in, various rules and/or acquisition thresholds apply • • • • >$2,500: “Micro-purchases”* $2,500-$10,000 $10,00-$24,999 $25,000 or greater: posted to FedBizOpps • GSA Schedules have their own thresholds • Also referred to as Multiple Award Schedules and Federal Supply Schedules • Establishes long-term government-wide contracts with commercial firms to provide access to over 11 million commercial supplies (products) • Proposals prepared by interested parties • Proposals evaluated and contracts awarded * Sample thresholds
  6. 6. The Federal Acquisition Regulation (FAR)  Part of the government’s Code of Federal Regulations (CFR)  53 parts  Codifying and publishing uniform policies and procedures for the acquisition of goods and services by all executive agencies  Specifically outlines how a contracting officer must:  Publicize a contract opportunity (e.g., agency website vs. FedBizOpps)  Define what methods can be used (e.g., sealed bids vs. negotiation)  Define contract types (e.g., fixed price vs. time and materials)  Delineate what contract cost principles and procedures must be followed  Define what type of proposal (e.g., request for information vs. request for proposals) is being sought
  7. 7. Part 15.3—Source Selection  15.302  Source selection objective:  To select the proposal that represents the best value.  Three methods for acquiring for goods and services: Invitation for Bid (IFB), Request for Proposal (RFP), or Request for Quote (RFQ)  Sealed bidding process  Well-defined product or service  The winner is the lowest bidder  A negotiated acquisition*  More complex; requirements not as straightforward/well defined  Contracting Officers solicits proposals from potential vendors/contractors  Proposals evaluated for best value; contract awarded to the best *Our focus
  8. 8. Negotiated Acquisitions (FAR 15.3): The Process 1. A procurement request is announced by the government 2. Potential contractors submit proposals 3. Proposals are analyzed and evaluated by the requesting agency/dept. 4. Proposals deemed potentially successful are identified and included in 5. 6. 7. 8. what is called a “competitive range”; unsuccessful proposals notified in writing If applicable, the government evaluators ask contractors questions After the questions are answered, contractors whose proposals still fall in the “competitive range” are allowed to issue a BAFO, Best And Final Offer Best And Final Offers are evaluated and a best value winner is chosen Those that were not selected are notified in writing and debriefs held upon request
  9. 9. STEM Supported Agencies  Departments of the Executive Branch  Agriculture  Agricultural Research Services  Commerce  National Institute of Standards and Technology  National Oceanic and Atmospheric Administration  Defense     Army Navy Air Force Defense Logistics Agency  Education  Energy  Health and Human Services  National Institute of Health  Transportation  Independent Agencies  Environmental Protection Agency  National Aeronautics and Space Administration  National Science Foundation  National Transportation Safety Board  Nuclear Regulatory Commission
  10. 10. Locating Government Opportunities •Registering with the Government •Learning to use FedBizOpps •Planned and Forecasted Opportunities •Initiating Points of Contact
  11. 11. Acronyms Acronym Meaning CCR Central Contractor Registration DAU Defense Acquisition University DES Data Encryption Standard FAR Federal Acquisition Regulation FBO FedBizOpps GPE Government Point-of-Entry GSA General Services Administration IAE Integrated Acquisition Environment IFB Invitations For Bid MATO Multiple Award Task Order NAICS Northern American Industry Classification System NAIS NSPIRES RFI NASA Acquisition Internet Service NASA Solicitation and Proposal Integrated Review and Evaluation System Request for Information RFQ Request for Quotation RFP Request for Proposal ROSES Research Opportunities in Space and Earth Sciences
  12. 12. North American Industry Classification System Joint venture between the U.S., Canada and Mexico
  13. 13. Home Page – For Federal Procurement Portal
  14. 14. A multiuse Announcement (Pre-solicitation , Solicitation, and Award)
  15. 15. NASA Procurement Opportunities
  16. 16. Another view of the Goddard Solicitation with details.
  17. 17. Examples of various documents accessible from this portal.
  18. 18. Planned/Forecasted Opportunities •Business Opportunity Development Reform Act of 1988 •Forecasts: • Are not set in stone • Provide insight into potential business opportunities • Fiscal year starts October 1
  19. 19. Summar y: Building Fundamentals •The federal procurement process •Locating contract opportunities