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Oracle Sourcing
Quick Start Guide
2 /
GE Title or job number /
12/04/14
Input Header Details
Create RFI, RFXor Auction
Manage Collaboration Team
Add Requirements
Create Lines
Set Controls & Event Timing
Select Suppliers
Review & Publish
Header
Manage Terms/ Attachments
Lines
Controls
Supplier
Review & Acknowledge Participation
Create & Submit Proposal / Bid
SupplierResponse
Review Supplier Response
O pe n Ne g o tiatio n: Monitor Supplier Response
1
2
3
4
5
6
7
8
Open Invitation
9
10
11
Clo s e d Ne g o tiatio n: Award Negotiation
12
13
RFI, RFX, Auction Process Buyer Action
Supplier Action
Legend
3 /
GE Title or job number /
12/04/14
Create RFI, RFQ or Auction
- Select
+ GE(US) Sourcing Buyer
+ Sourcing
+ Sourcing Homepage
- Select Create RFI, RFQ or
Auction
De v URL: http://ospcdev.corporate.ge.com:8051
Stag e URL:
Pro ductio n:
4 /
GE Title or job number /
12/04/14
Step 1: Input Header Details
- Enter a Title
- Negotiation Style :
Standard Negotiation
- Quote Style : Blind
- Event : Blank
- Security Level : Public
- Description : Optional
- Operating Unit : Your
Business Unit
- Outcome : Standard
Purchase Order
5 /
GE Title or job number /
12/04/14
Step 2: Manage Collaboration Team
- Internal users who
have specific access to
the negotiation
– Creator is added as
default and cannot be
removed
– Additional team
members may be added
if desired by clicking on
Add AnotherRow and
searching for team
members
- Access can be set for
team members:
- Full : can perform most
activities
Only the owner can
publish, close
early, extend,
create amendment
- Scoring : members can
contribute by scoring
supplier responses
- View Only : members
can only view the
negotiation
Note:
- (optional) Buyer can select if a member is an Approver by checking
the box below ‘Approver”. Buyer can also assign Task and Target
date.
- Collaboration team may be template driven
6 /
GE Title or job number /
12/04/14
Step 3: Add Requirements
Requirements are questions that the
supplier should answer as part of
supplier response
Requirements can be optional, required, or view only
Answers can be set drop down lists or open free
responses
Responses can be auto-scored
Team members with Full or Scoring access can rate the
responses
- Check box for Requirements and
Click Add Section and enter a
Section Name
- Click Apply and Add Requirement
- Create a question
- Select Properties and Apply
7 /
GE Title or job number /
12/04/14
Step 3: Add Requirements
An example of Section
and Question added to
the Requirement
section of the header
Note:
Requirements can be entered
through multiple means:
- Create in UI
- Can be template driven
- Bulk upload Excel template
8 /
GE Title or job number /
12/04/14
Step 4: Manage Terms/Attachments
Terms
-Bill-To Address: defaulted
to main GE plant
- Currency: Base currency
is displayed.
(Optional) Response
currencies may be set so that
suppliers can quote in local
currency and the system will
automatically convert to the
base
-
Additional Header
Attributes
-Test Auction: Set to Yes or
No. Only flags the negotiation
as test or live for reporting
purposes
- Category: Select
appropriate Category
Notes and Attachments
(Optional) Provides
additional information to
suppliers
9 /
GE Title or job number /
12/04/14
Step 5: Create Lines
- Click on “Lines” tab from
the left menu
- Select Display RankAs
and Ranking
- Select Create Line from
Actions drop down and
click Go
- Enter required fields and
click Apply
- Description is free text
- Start/Target/Current price
is optional
- Attributes (optional)
Attributes are used to describe the good
or service being purchased. They identify
characteristics which will be negotiated on
in addition to item price. To add
attributes, click Add Another Row or Add
Attribute List. In a Multi-Attribute
Weighted Scoring negotiation, you can
assign weights and scores to attributes.
10 /
GE Title or job number /
12/04/14
Step 6: Set Controls & Event Timings
- Click on “Controls” tab
from the left menu
- Set Schedule
- Preview Date: in this period, all
eligible Suppliers may view the
RFx/Auction but not submit
responses.
- Open Date: The date and time the
negotiation opens.
- Close Date: The date and time the
negotiation closes. Once closed, no
further responses may be accepted.
- Award Date (RFQs and auctions):
The date and time by which
RFQ/Auction will be awarded.
- Review Response Rules
Update Screenshot
11 /
GE Title or job number /
12/04/14
Step 7: Select Suppliers
- Click on “Suppliers” tab
from the left menu
- Click Add Supplier
- Enter supplier name and
click Search
- Click Add to Invited
Suppliers
- Repeat search for other
suppliers as desired
- Click Apply
- Ensure that the Contact
Name for the supplier is
the contact in the supplier
table
- If supplier or supplier
contact not found, click on
RegisterNew Supplier.
This will link to Aravo
(pending setup in Dev, details to
follow)
12 /
GE Title or job number /
12/04/14
Step 8: Review & Publish
- After adding
suppliers, click
Review
- If changes are
required, click
Update
- If ready, click
Publish
The invited suppliers
will receive email
notification to
participate in the
negotiation
13 /
GE Title or job number /
12/04/14
Supplier Response
14 /
GE Title or job number /
12/04/14
Step 9: Open Invitation
- Published
negotiations will
show up under “You
Company’s Open
Invitations”
- Click on the
Negotiation Number
15 /
GE Title or job number /
12/04/14
Step 10: Review & Acknowledge Participation
- Review the
negotiation under
Header, Lines and
Controls
- Under Action select
“Acknowledge
Participation”
(default) and click
GO
- Enter Note to
Buyer (optional) and
click Apply
16 /
GE Title or job number /
12/04/14
Step 11: Create & Submit Bid/Proposal
- Under Action select
Create Bid and click
GO
- Header: Enter
details/Add
Attachments
(optional)
- Lines: Enter Bid
Prices and click
Continue
17 /
GE Title or job number /
12/04/14
Step 11: Create & Submit Bid/Proposal
- Review and click
Submit
- Confirmation
screen
18 /
GE Title or job number /
12/04/14
Review Supplier Response and
Award
19 /
GE Title or job number /
12/04/14
Step 12: Open Negotiations –
Monitor Supplier Responses
- Click on
Published
Negotiation
- From the Action
drop down menu,
select your option
to review, for
example select
View Live Console
orAnalyze by Bid
and click Go
AnalyzebyBid
LiveConsole
20 /
GE Title or job number /
12/04/14
Step 13: Closed Negotiations – Award Negotiation
- From the Action
drop down menu,
select your option to
review and decide
award scenario, for
example Analyze by
Bid
- Select applicable
suppliers and click
Award Multiple
Lines
21 /
GE Title or job number /
12/04/14
Step 13: Closed Negotiations – Award Negotiation
- Select lines to award
to each supplier by
selecting the radio
button
- Click Recalculate
Award button to
update the award and
savings amounts at
the bottom of the
screen
- When done, select
Save Award from the
Actions drop down and
click Go
- Return to the
negotiation header by
clicking on the Title
link
22 /
GE Title or job number /
12/04/14
Step 13: Closed Negotiations – Award Negotiation
-Select Complete
Award from the
Actions drop down and
click Go
- Check “Share award
decisions with
suppliers immediately”
for automated emails
to awarded suppliers
-Click Submit
- Confirmation screen

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Quick start guide-oracle_sourcing_v2

  • 2. 2 / GE Title or job number / 12/04/14 Input Header Details Create RFI, RFXor Auction Manage Collaboration Team Add Requirements Create Lines Set Controls & Event Timing Select Suppliers Review & Publish Header Manage Terms/ Attachments Lines Controls Supplier Review & Acknowledge Participation Create & Submit Proposal / Bid SupplierResponse Review Supplier Response O pe n Ne g o tiatio n: Monitor Supplier Response 1 2 3 4 5 6 7 8 Open Invitation 9 10 11 Clo s e d Ne g o tiatio n: Award Negotiation 12 13 RFI, RFX, Auction Process Buyer Action Supplier Action Legend
  • 3. 3 / GE Title or job number / 12/04/14 Create RFI, RFQ or Auction - Select + GE(US) Sourcing Buyer + Sourcing + Sourcing Homepage - Select Create RFI, RFQ or Auction De v URL: http://ospcdev.corporate.ge.com:8051 Stag e URL: Pro ductio n:
  • 4. 4 / GE Title or job number / 12/04/14 Step 1: Input Header Details - Enter a Title - Negotiation Style : Standard Negotiation - Quote Style : Blind - Event : Blank - Security Level : Public - Description : Optional - Operating Unit : Your Business Unit - Outcome : Standard Purchase Order
  • 5. 5 / GE Title or job number / 12/04/14 Step 2: Manage Collaboration Team - Internal users who have specific access to the negotiation – Creator is added as default and cannot be removed – Additional team members may be added if desired by clicking on Add AnotherRow and searching for team members - Access can be set for team members: - Full : can perform most activities Only the owner can publish, close early, extend, create amendment - Scoring : members can contribute by scoring supplier responses - View Only : members can only view the negotiation Note: - (optional) Buyer can select if a member is an Approver by checking the box below ‘Approver”. Buyer can also assign Task and Target date. - Collaboration team may be template driven
  • 6. 6 / GE Title or job number / 12/04/14 Step 3: Add Requirements Requirements are questions that the supplier should answer as part of supplier response Requirements can be optional, required, or view only Answers can be set drop down lists or open free responses Responses can be auto-scored Team members with Full or Scoring access can rate the responses - Check box for Requirements and Click Add Section and enter a Section Name - Click Apply and Add Requirement - Create a question - Select Properties and Apply
  • 7. 7 / GE Title or job number / 12/04/14 Step 3: Add Requirements An example of Section and Question added to the Requirement section of the header Note: Requirements can be entered through multiple means: - Create in UI - Can be template driven - Bulk upload Excel template
  • 8. 8 / GE Title or job number / 12/04/14 Step 4: Manage Terms/Attachments Terms -Bill-To Address: defaulted to main GE plant - Currency: Base currency is displayed. (Optional) Response currencies may be set so that suppliers can quote in local currency and the system will automatically convert to the base - Additional Header Attributes -Test Auction: Set to Yes or No. Only flags the negotiation as test or live for reporting purposes - Category: Select appropriate Category Notes and Attachments (Optional) Provides additional information to suppliers
  • 9. 9 / GE Title or job number / 12/04/14 Step 5: Create Lines - Click on “Lines” tab from the left menu - Select Display RankAs and Ranking - Select Create Line from Actions drop down and click Go - Enter required fields and click Apply - Description is free text - Start/Target/Current price is optional - Attributes (optional) Attributes are used to describe the good or service being purchased. They identify characteristics which will be negotiated on in addition to item price. To add attributes, click Add Another Row or Add Attribute List. In a Multi-Attribute Weighted Scoring negotiation, you can assign weights and scores to attributes.
  • 10. 10 / GE Title or job number / 12/04/14 Step 6: Set Controls & Event Timings - Click on “Controls” tab from the left menu - Set Schedule - Preview Date: in this period, all eligible Suppliers may view the RFx/Auction but not submit responses. - Open Date: The date and time the negotiation opens. - Close Date: The date and time the negotiation closes. Once closed, no further responses may be accepted. - Award Date (RFQs and auctions): The date and time by which RFQ/Auction will be awarded. - Review Response Rules Update Screenshot
  • 11. 11 / GE Title or job number / 12/04/14 Step 7: Select Suppliers - Click on “Suppliers” tab from the left menu - Click Add Supplier - Enter supplier name and click Search - Click Add to Invited Suppliers - Repeat search for other suppliers as desired - Click Apply - Ensure that the Contact Name for the supplier is the contact in the supplier table - If supplier or supplier contact not found, click on RegisterNew Supplier. This will link to Aravo (pending setup in Dev, details to follow)
  • 12. 12 / GE Title or job number / 12/04/14 Step 8: Review & Publish - After adding suppliers, click Review - If changes are required, click Update - If ready, click Publish The invited suppliers will receive email notification to participate in the negotiation
  • 13. 13 / GE Title or job number / 12/04/14 Supplier Response
  • 14. 14 / GE Title or job number / 12/04/14 Step 9: Open Invitation - Published negotiations will show up under “You Company’s Open Invitations” - Click on the Negotiation Number
  • 15. 15 / GE Title or job number / 12/04/14 Step 10: Review & Acknowledge Participation - Review the negotiation under Header, Lines and Controls - Under Action select “Acknowledge Participation” (default) and click GO - Enter Note to Buyer (optional) and click Apply
  • 16. 16 / GE Title or job number / 12/04/14 Step 11: Create & Submit Bid/Proposal - Under Action select Create Bid and click GO - Header: Enter details/Add Attachments (optional) - Lines: Enter Bid Prices and click Continue
  • 17. 17 / GE Title or job number / 12/04/14 Step 11: Create & Submit Bid/Proposal - Review and click Submit - Confirmation screen
  • 18. 18 / GE Title or job number / 12/04/14 Review Supplier Response and Award
  • 19. 19 / GE Title or job number / 12/04/14 Step 12: Open Negotiations – Monitor Supplier Responses - Click on Published Negotiation - From the Action drop down menu, select your option to review, for example select View Live Console orAnalyze by Bid and click Go AnalyzebyBid LiveConsole
  • 20. 20 / GE Title or job number / 12/04/14 Step 13: Closed Negotiations – Award Negotiation - From the Action drop down menu, select your option to review and decide award scenario, for example Analyze by Bid - Select applicable suppliers and click Award Multiple Lines
  • 21. 21 / GE Title or job number / 12/04/14 Step 13: Closed Negotiations – Award Negotiation - Select lines to award to each supplier by selecting the radio button - Click Recalculate Award button to update the award and savings amounts at the bottom of the screen - When done, select Save Award from the Actions drop down and click Go - Return to the negotiation header by clicking on the Title link
  • 22. 22 / GE Title or job number / 12/04/14 Step 13: Closed Negotiations – Award Negotiation -Select Complete Award from the Actions drop down and click Go - Check “Share award decisions with suppliers immediately” for automated emails to awarded suppliers -Click Submit - Confirmation screen