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Getting Things Done


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This is an introduction to Getting Things Done - the art of stress free productivity. The presentation is derived from David Allen's ground breaking philosophy of being highly productive, and incorporates the best of content available for the subject.

Published in: Technology, Health & Medicine
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Getting Things Done

  1. 1. Getting Things Done: The Art of Stress Free Productivity <ul><ul><li>Nirav Mehta </li></ul></ul><ul><ul><li>Magnet Technologies </li></ul></ul>
  2. 2. What are your big problems today?
  3. 3. There is too much to do, and too little time!
  4. 4. Are You Overwhelmed?
  5. 5. Are You Stressed?
  6. 6. There are too many things on our mind. <ul><li>Work no longer has clear boundaries </li></ul><ul><li>Unfortunately, mind is like a computer. </li></ul><ul><li>More running thoughts, more overhead. </li></ul>
  7. 7. How Were Your Days As A Fresher?
  8. 8. The Days of Freshers <ul><li>Widget Cranking </li></ul><ul><li>Simple Jobs </li></ul><ul><li>At the end of the day: </li></ul><ul><ul><li>Completion, Winning, Progress, Success </li></ul></ul>
  9. 9. As You Move Up, The Air Gets Thinner!
  10. 10. There is always more to do than you can do.
  11. 11. Unfinished or Unfulfilled tasks and commitments cause majority of the pressure and stress you feel everyday.
  12. 12. Multi Tasking <ul><li>We think it's good to be a multi-tasker. </li></ul>
  13. 13. Multi Tasking
  14. 14. Rapid Refocus <ul><li>There is nothing like multi tasking. Your mind can only do one thing at a time. All you are doing is rapidly refocusing to different activities. </li></ul>
  15. 15. What If You Could Have A Mind Like Water? <ul><li>Martial Arts </li></ul><ul><li>Relaxed Control </li></ul>
  16. 16. Mind Like Water <ul><li>No relaxed control if you keep things only in your head. </li></ul><ul><li>You can't do a project at all - you can only do an action related to it. </li></ul>
  17. 17. Ability to generate power is directly proportionate to your ability to relax.
  18. 18. Success = Ability to deal with surprise
  19. 19. Getting Things Done <ul><li>The Art of Stress Free Productivity </li></ul>
  20. 20. What is GTD? <ul><li>Incredibly practical process that can help busy people regain control of their lives! </li></ul>
  21. 21. What is GTD? <ul><li>Action Management Method </li></ul><ul><li>A Time Management System </li></ul><ul><li>Complements our inefficient “Mental Reminder System” </li></ul><ul><li>All about Front-end Planning </li></ul>
  22. 22. Get everything out of your head. Make decisions about actions required on stuff when it shows up - not when it blows up.
  23. 23. Organize reminders of your projects and the next actions on them in appropriate categories.
  24. 24. Keep your system current, complete, and reviewed sufficiently to trust your intuitive choices about what you're doing (and not doing) at any time.
  25. 25. The Process
  26. 26. 1. Collect <ul><li>Capture everything </li></ul><ul><li>Buckets </li></ul>
  27. 27. 2. Process <ul><li>2 Minute Rule </li></ul><ul><li>FIFO </li></ul><ul><li>One item at a time </li></ul>
  28. 28. 2a. Process: No Action <ul><li>File It </li></ul><ul><li>Trash It </li></ul><ul><li>Later Action </li></ul>
  29. 29. 2b. Process: Action <ul><li>Do It </li></ul><ul><li>Delegate It </li></ul><ul><li>Defer It </li></ul>
  30. 30. What are Next Actions? <ul><li>The next physical, visible activity that needs to be engaged in, in order to move the current reality toward completion </li></ul><ul><li>E.g. Make a call, Do research, Write a report... </li></ul>
  31. 31. 3. Organize <ul><li>Lists </li></ul><ul><ul><li>Next Actions </li></ul></ul><ul><ul><li>Projects </li></ul></ul><ul><ul><li>Waiting for </li></ul></ul><ul><ul><li>Someday/Maybe </li></ul></ul>
  32. 32. 3. Organize <ul><li>Lists </li></ul><ul><ul><li>Contextual Lists: Phones, Errands... </li></ul></ul><ul><ul><li>Calendar </li></ul></ul><ul><ul><li>Filing </li></ul></ul>
  33. 33. 4. Review <ul><li>Weekly Review </li></ul><ul><li>Gather and process all stuff </li></ul><ul><li>Follow up on Waiting For </li></ul><ul><li>Get clean, clear, current and complete </li></ul>
  34. 34. 5. Do! <ul><li>Action is how you get things done! </li></ul><ul><li>How to choose what to do? </li></ul><ul><ul><li>Context, Time available, Energy available, Priority </li></ul></ul>
  35. 35. Questions
  36. 36. Empowerment naturally results as we move from complaining / victim modalities into outcomes and actions defined for direction. It is a source of positive energy and focus.
  37. 37. Thank You <ul><li>Nirav Mehta </li></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><li>Credits: Many online resources! </li></ul>