PMP RefresherProject Integration Management     - Niraj Agarwal                                 May 2011                  ...
Project Integration ManagementDefinition• It includes the processes and activities needed to identify, define,combine, uni...
Project Integration ManagementElements to Integrate• Knowledge Areas—Scope, Time, Cost, Quality etc.• Organizations• Stake...
Project Integration ManagementThe ProcessesDevelop Project Charter – developing the project charter that formallyauthorize...
Project Integration Management ProcessesMonitor and Control Project Work – monitoring and controlling theprocesses used to...
Project Integration Management                                 May 2011                                   Slide 6
Develop Project Charter                          May 2011                            Slide 7
Develop Project CharterWhat is Project Charter• Formally recognizes project, created by senior manager, includes:  - Busin...
IceScream – Case StudyBackgroundYou work for a midsize ice-cream company called IceScream in theKolkata. Business has been...
IceScream – Case StudyThe Work• Anvita has entered into financial agreements and working partnershipsthat give her a parti...
IceScream – Case StudyNeeds & StakeholdersBasic requirements - You have two requirements that you mustfulfil:• Set up an e...
Icescream – Case StudyAssumptions, Constraints & RisksAssumptions - IT personnel are available at each Ice-cream company(o...
Develop Project Management PlanDefinition• This process includes the actions necessary to define, integrate, andcoordinate...
Develop Project Management PlanProject Plan• A comprehensive set of documents used to guide  execution of Project work to ...
Develop Project Management Plan                                  May 2011                                   Slide 15
Direct and Manage Project ExecutionDefinition• Is the actual performance of all project activities to create the projectpr...
Direct and Manage Project ExecutionITTO                                      May 2011                                     ...
Direct and Manage Project Execution                                      May 2011                                       Sl...
Monitor and Control Project WorkDefinitionThis process is performed to monitor project processes associated withinitiating...
Monitor and Control Project WorkITTO                                   May 2011                                    Slide 20
Perform Integrated Change ControlDefinition• Determine that a change has occurred• Coordinates Changes across all knowledg...
Perform Integrated Change ControlITTO                                    May 2011                                     Slid...
Perform IntegratedChange Control                     May 2011                      Slide 23
Close ProjectDefinition• It involves performing the project closure portion of the projectmanagement plan.• In multi-phase...
Close ProjectITTO                May 2011                 Slide 25
Pop QuizQuestion 1Randy is a key technical resource for your project. You haveworked with Randy on past projects and have ...
Pop QuizQuestion 2From the following options, select those that best describe thedefinition of a deliverable. (Choose thre...
Pop QuizQuestion 3From the following options, select the one that does notdescribe a constraint.A. Project team actions ar...
Pop QuizQuestion 4Your project is to be performed outdoors. You are only fourdays from the big event, and there is a hurri...
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Pm deep dive integration management

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Pm deep dive integration management

  1. 1. PMP RefresherProject Integration Management - Niraj Agarwal May 2011 Slide 1
  2. 2. Project Integration ManagementDefinition• It includes the processes and activities needed to identify, define,combine, unify, and coordinate the various processes and projectmanagement activities within the Project Management Process Groups.• The bringing together of diverse organizations, groups or parts toform a cohesive whole to successfully achieve PROJECT OBJECTIVES.• Processes to bring different elements of project together so that theyare properly coordinated to meet or exceed stakeholders expectations.• These processes may occur repeatedly over the project duration• Historical Records are needed to perform project management well,they are inputs to continuous improvement -> Files, Lessons Learned,Actual Costs, Time Estimates, WBS, Benchmarks, Risks. May 2011 Slide 2
  3. 3. Project Integration ManagementElements to Integrate• Knowledge Areas—Scope, Time, Cost, Quality etc.• Organizations• Stakeholder Requirements• Technical Elements• People• Communications• Product Scope Components• PhasesIntegration requires that all these Elements are brought togetherholistically and aligned in the direction of the project Goals! May 2011 Slide 3
  4. 4. Project Integration ManagementThe ProcessesDevelop Project Charter – developing the project charter that formallyauthorizes a project or a project phase.Develop Project Management Plan – documenting the actionsnecessary to define, prepare, integrate, and coordinate all subsidiaryplans into a project management plan.Direct and Manage Project Execution – executing the work defined inthe project management plan to achieve the project’s requirementsdefined in the project scope statement. May 2011 Slide 4
  5. 5. Project Integration Management ProcessesMonitor and Control Project Work – monitoring and controlling theprocesses used to initiate, plan, execute, and close a project to meet theperformance objectives defined in the project management plan.Integrated Change Control – reviewing all change requests, approvingchanges, and controlling changes to the deliverables and organizationalprocess assets.Close Project – finalizing all activities across all of the ProjectManagement Process Groups to formally close the project or a projectphase. May 2011 Slide 5
  6. 6. Project Integration Management May 2011 Slide 6
  7. 7. Develop Project Charter May 2011 Slide 7
  8. 8. Develop Project CharterWhat is Project Charter• Formally recognizes project, created by senior manager, includes: - Business need/Business Case - Product description & title - Signed contract - Project Manager Identification & Authority level - Senior Management approval - Project’s Goals and Objectives - Constraints – factors that limit project management team’s options - Assumptions – factors that are considered true for planning purposes. Involve a degree of risk May 2011 Slide 8
  9. 9. IceScream – Case StudyBackgroundYou work for a midsize ice-cream company called IceScream in theKolkata. Business has been very, very good! Ice-cream is popular all overthe state. The owner, Anvita, has decided to set up shop in other cities:Delhi, Mumbai, and Bangalore. She has established strong partnerships inthese areas and is now ready to connect the three sites together into onenetwork so that she can keep track of the daily activities of each location.The prospective new locations are as follows:Delhi - Anvita wants to set up a regional distributorship with SoniaGandhvi’s Delhi Kulfi (DK), utilizing DK’s special skills to improve thequality of the ice-creams.Mumbai – SRK has been making wonderful Barf ka Gola for several yearsnow. SRK is interested in branching out nationally and understands that apartnership such as the one with Ice-Scream would be beneficial for bothcompanies.Bangalore – Vijay Wallya has been dishing out ice-cream idly & dosaswhich are a personal favourite of Anvita. May 2011 Slide 9
  10. 10. IceScream – Case StudyThe Work• Anvita has entered into financial agreements and working partnershipsthat give her a partial stake in the profits of each of the ice-creamcompanies, while allowing them to retain their original look and feel andmaintain the management of their day-to-day operations.• The people who work for each entity will ultimately report to Anvita, buteach Ice-cream company is free to continue doing what it does best. Anvitahas committed to not interfere.• You have been with IceScream, serving as the head of IT, since theinstallation of one small file server on which Anvita kept the spreadsheetsfor the various accounts.• Today Anvita told you that she wants you to install an email server ineach of the other three locations, connecting them so that everyone cancommunicate with one another and all employees’ email addresses are inthe global address list. She also wants an intranet site set up so that the newreleases and other communications are available to everyone for commentand approval. May 2011 Slide 10
  11. 11. IceScream – Case StudyNeeds & StakeholdersBasic requirements - You have two requirements that you mustfulfil:• Set up an email system for all four sites.• Set up an intranet.Stakeholders - Anvita is the project sponsor. In addition to her, thereare three primary stakeholders: Sonia Gandhvi , SRK, Vijay WallyaOther key staff members within each of the ice-cream companies arestakeholders on the project as well. They most likely include the generalmanager, director of sales, accounting director, and human resourcesdirector.Now that you have identified the stakeholders and understand therequirements for the project, you set about gathering the goals for theproject, including the due date, high-level milestones, key deliverables,estimated costs, assumptions, constraints, and high-level risks. May 2011 Slide 11
  12. 12. Icescream – Case StudyAssumptions, Constraints & RisksAssumptions - IT personnel are available at each Ice-cream company(or you are able to hire consultants) to assist with all the technicalaspects of implementing this project. English will be the primarylanguage for all communications.Constraints - This project has a budget of INR 1,000,000. Each siterequires new hardware, a backup solution, ISP, licensing fees, contracthelp, and so on.High-level risks - Downtime at one or more of the sites. Securityintrusions. Improper training of users on the use of the intranet site.You document the project charter, and Anvita signs it, authorizing theproject to begin. May 2011 Slide 12
  13. 13. Develop Project Management PlanDefinition• This process includes the actions necessary to define, integrate, andcoordinate all subsidiary plans into a project management plan.• It uses the outputs of the other planning processes to create aconsistent, coherent document that can be used to guide both projectexecution and project control.• Document project planning assumptions• Provide a baseline for progress measurement and project control May 2011 Slide 13
  14. 14. Develop Project Management PlanProject Plan• A comprehensive set of documents used to guide execution of Project work to monitor project status, collect and disseminate performance information, progress measurement, manage changes and control the project work.• It is a dynamic document in the sense that, it is updated and changes with progressive elaboration of project.• It includes all performance baselines which changes only intermittently.• It consists of Subsidiary Management Plans. May 2011 Slide 14
  15. 15. Develop Project Management Plan May 2011 Slide 15
  16. 16. Direct and Manage Project ExecutionDefinition• Is the actual performance of all project activities to create the projectproduct .• Requires the project manager and the project team to performmultiple actions to execute the project management plan• The vast majority of the project efforts and cost will be expended inperforming the execution process• Staff, train, and manage the project team members assigned to theproject• Managing the technical and organizational project interfaces• Performance monitoring & Periodic forecasts of final cost andschedule results to support the analysis• Collect and document lessons learned, and implement approvedprocess improvement activities. May 2011 Slide 16
  17. 17. Direct and Manage Project ExecutionITTO May 2011 Slide 17
  18. 18. Direct and Manage Project Execution May 2011 Slide 18
  19. 19. Monitor and Control Project WorkDefinitionThis process is performed to monitor project processes associated withinitiating, planning, executing, and closing.Corrective or preventive actions are taken to control the projectperformance.Monitoring is an aspect of project management performed throughoutthe project. It includes collecting, measuring, and disseminatingperformance information, and assessing measurements and trends toeffect process improvements. May 2011 Slide 19
  20. 20. Monitor and Control Project WorkITTO May 2011 Slide 20
  21. 21. Perform Integrated Change ControlDefinition• Determine that a change has occurred• Coordinates Changes across all knowledge areas—entire project• Ensures that the changes are beneficial• Reviewing and approving all recommended corrective and preventiveactions.• Managing the actual changes when and as they occur• Maintain integrity of any performance measurement baseline.• Ensures that changes are reflected in the scope definition andproduct specifications• Documenting the complete impact of requested changes. May 2011 Slide 21
  22. 22. Perform Integrated Change ControlITTO May 2011 Slide 22
  23. 23. Perform IntegratedChange Control May 2011 Slide 23
  24. 24. Close ProjectDefinition• It involves performing the project closure portion of the projectmanagement plan.• In multi-phase projects, the Close Project process closes out theportion of the project scope and associated activities applicable to agiven phase.• This process includes finalizing all activities completed across allProject Management Process Groups to formally close the project or aproject phase, and transfer the completed or cancelled project asappropriate.• The Close Project process also establishes the procedures tocoordinate activities needed to verify and document the projectdeliverables, to coordinate and interact to formalize acceptance of thosedeliverables by the customer or sponsor, and to investigate anddocument the reasons for actions taken if a project is terminated before May 2011completion. Slide 24
  25. 25. Close ProjectITTO May 2011 Slide 25
  26. 26. Pop QuizQuestion 1Randy is a key technical resource for your project. You haveworked with Randy on past projects and have identified himin the project charter as one of the team members who willwork on the project. The charter has been published, andthere is great excitement about this project. You havescheduled a meeting to talk to Randy ’ s functional managernext week. Which of the following conditions does thisdescribe?A. RiskB. AssumptionC. DeliverableD. Constraint May 2011 Slide 26
  27. 27. Pop QuizQuestion 2From the following options, select those that best describe thedefinition of a deliverable. (Choose three.)A. Marks the completion of a project phaseB. Has measurable outcomes or resultsC. Is a specific item that must be produced to consider the projectcompleteD. Describes the characteristics of the product of the projectE. Is documented in the project charterF. Is tangible and easily verified May 2011 Slide 27
  28. 28. Pop QuizQuestion 3From the following options, select the one that does notdescribe a constraint.A. Project team actions are dictated.B. It may regard budget, resources, or schedule.C. Project team actions are restrictedD. Project situations are believed to be true. May 2011 Slide 28
  29. 29. Pop QuizQuestion 4Your project is to be performed outdoors. You are only fourdays from the big event, and there is a hurricane headed forshore. This is an example of which of the following?A. RiskB. AssumptionC. DeliverableD. Constraint May 2011 Slide 29
  30. 30. Thank You!

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