The Collections Trust & SPECTRUM
Norsk kulturråd
Oslo, September 2013
Introducing Collections Trust!
Independent, UK-based not-for-profit organisation working to support best
practice in Colle...
Discover Refine Manage Deliver Engage Improve
Acquisition
Strategic
Planning
Research
Interpretation
Collections
Managemen...
What is SPECTRUM?
• SPECTRUM is an open, and freely-available standard which defines and
promotes best practice in the man...
The core elements of SPECTRUM
• SPECTRUM Standard including translations/ localisations, SPECTRUM
Digital Asset Management...
STANDARD
WORLDWIDE COMMUNITY (7,600)
COMPLIANCE
(23,000)
GUIDANCE
PDF/XML/PRINT
+ SCHEMA
NEW IDEAS
SPECTRUM Mission
• Our mission as the international community responsible for the
development, localisation, promotion and...
The SPECTRUM Community
The development,
localisation,
promotion and
support of SPECTRUM
is the responsibility of
an intern...
SPECTRUM National Partners
• Publicly or state-funded organisations with a
charitable or public-benefit remit
• In a posit...
SPECTRUM Champions
• Willing to commit voluntary time and effort to
promoting and supporting SPECTRUM in their
national co...
SPECTRUM Users
• Willing to commit voluntary time and effort to
promoting and supporting SPECTRUM in their
organisation
• ...
SPECTRUM Partners
• Developing and supporting commercial
products which support Collections
Management & make use of the S...
Role & responsibilities
Sign National
Partnership
Agreement?
Download &
distribute free
of charge?
Translate &
localise (u...
SPECTRUM Facts & Figures
• 8,000 licensed users
• 23,000 museums using SPECTRUM Compliant™ systems
• 17 SPECTRUM Partner s...
Process for adoption
There isn’t one process for
adopting SPECTRUM in a
new region, but most
museums go through a
process ...
More than just the standard...
National Museum Strategies/Policy
Museum Development programmes
Accreditation/validation
SP...
New ideas: Create Once, Publish Everywhere (COPE)
• An object record is a nugget of digital content
• Able to be re-flowed...
SPECTRUM & the CIDOC CRM
CIDOC CRM
LIDO, ESE, ?
Abstraction layer
Collections
management layer
Data interchange layer
By m...
Collections Management Skills Framework
• What professional skills will the sector
need in future to maximise the impact
a...
ENTRY-LEVEL ACADEMIC MID-CAREER LEADERSHIP LEGACY
CORE VALUES Integrity, accountability, openness, honesty, diversity, eff...
ENTRY-LEVEL ACADEMIC MID-CAREER LEADERSHIP LEGACY
CORE VALUES Integrity, accountability, openness, honesty, diversity, eff...
Collections Management Performance Indicators
• A framework of Key Performance
Indicators to demonstrate the value
and imp...
SPECTRUM Digital Asset Management
• NOT a standalone DAM standard
• A guide to integrating the
management and use of digit...
Thank to the SPECTRUM Community!
SPECTRUM is the work
of hundreds of
practitioners just like
you. It is owned and
develope...
Take it further…
http://www.collectionslink.org.uk/programmes/spectrum
SPECTRUM Nordic Community
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SPECTRUM Nordic Community

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A presentation to the meeting of the Nordic SPECTRUM Community in Oslo, organised by the Norsk Kulturrad.

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SPECTRUM Nordic Community

  1. 1. The Collections Trust & SPECTRUM Norsk kulturråd Oslo, September 2013
  2. 2. Introducing Collections Trust! Independent, UK-based not-for-profit organisation working to support best practice in Collections Management worldwide. Key objectives: •Connecting the public with collections •Developing the collections workforce •Demonstrating the value of good collections management •Building digital capacity for galleries, libraries, archives and museums •Delivering an excellent organisation
  3. 3. Discover Refine Manage Deliver Engage Improve Acquisition Strategic Planning Research Interpretation Collections Management Facilities Management Environmental Control Integrated Pest Management Integrated Risk Management Collections Development Disaster Planning & Resilience Conservation Loans & Mobility Exhibition Planning Digital Content Web/mobile Audience Engagement Strategic Marketing Outreach Education/ Learning Support Commerce/ retail Fundraising Business administration Key Performance Indicators Process improvement Cost reduction Collections Trust core competencies Digitisation Digital Asset Management Licensing/IPR
  4. 4. What is SPECTRUM? • SPECTRUM is an open, and freely-available standard which defines and promotes best practice in the management and use of collections in museums, archives, galleries and similar cultural organisations. • Now in its 4th edition, SPECTRUM is used by more than 8,000 museums in 40 countries worldwide to improve the management, sustainability and use of their Collections.
  5. 5. The core elements of SPECTRUM • SPECTRUM Standard including translations/ localisations, SPECTRUM Digital Asset Management, the SPECTRUM Schema and the Archive of previous versions of SPECTRUM • SPECTRUM Labs, including new ideas and potential applications of the SPECTRUM Standard • SPECTRUM Resources which support the application of the standard • SPECTRUM Community which includes anyone who uses the standard nationally or internationally
  6. 6. STANDARD WORLDWIDE COMMUNITY (7,600) COMPLIANCE (23,000) GUIDANCE PDF/XML/PRINT + SCHEMA NEW IDEAS
  7. 7. SPECTRUM Mission • Our mission as the international community responsible for the development, localisation, promotion and support of SPECTRUM worldwide is to ensure that wherever collections are, they are managed accountably, professionally and with due regard to public interest. • SPECTRUM is an open standard, developed by, with and for the international cultural community on behalf of the audiences we serve.
  8. 8. The SPECTRUM Community The development, localisation, promotion and support of SPECTRUM is the responsibility of an international network of partners, each of whom have a role to play, depending on their relationship to the standard.
  9. 9. SPECTRUM National Partners • Publicly or state-funded organisations with a charitable or public-benefit remit • In a position to sign the SPECTRUM National Partners Agreement on behalf of their Community • In a position to support the development of SPECTRUM on an ongoing basis • In a position to promote SPECTRUM to their national community • Share responsibility for the direction & sustainability of SPECTRUM worldwide
  10. 10. SPECTRUM Champions • Willing to commit voluntary time and effort to promoting and supporting SPECTRUM in their national community • Able to lead or support translation and/or localisation of SPECTRUM • Able to promote SPECTRUM to the appropriate organisation to act as the National Partner for their community
  11. 11. SPECTRUM Users • Willing to commit voluntary time and effort to promoting and supporting SPECTRUM in their organisation • Committed to best practice and to managing their collections accountably, professionally and with due regard to public interest • Able to contribute ideas and knowledge to the future development of SPECTRUM
  12. 12. SPECTRUM Partners • Developing and supporting commercial products which support Collections Management & make use of the SPECTRUM standard • Committed to the development and promotion of SPECTRUM and standards of best practice to their client communities • Able to contribute expertise and knowledge to the future development of SPECTRUM
  13. 13. Role & responsibilities Sign National Partnership Agreement? Download & distribute free of charge? Translate & localise (under Share Alike)? Distribute for commercial use? Validate for compliance (or submit for validation)? SPECTRUM National Partner      SPECTRUM Champion      SPECTRUM User      SPECTRUM Partner     
  14. 14. SPECTRUM Facts & Figures • 8,000 licensed users • 23,000 museums using SPECTRUM Compliant™ systems • 17 SPECTRUM Partner systems • Translations in the Netherlands, Belgium, Flanders, Germany • Active communities in the Nordic countries • Under developing in Qatar and China
  15. 15. Process for adoption There isn’t one process for adopting SPECTRUM in a new region, but most museums go through a process something like this…! “I’ve never heard of SPECTRUM” “I’ve heard of SPECTRUM, but I’m not sure I like it” “It’s ok, but I don’t have time for anything new right now” “I’ll give it a go, but only the one procedure…” “Actually, we’re doing most of this already” “SPECTRUM is great”
  16. 16. More than just the standard... National Museum Strategies/Policy Museum Development programmes Accreditation/validation SPECTRUM Standards Supporting materials (eg. Procedural Manual) Training & professional development Evidence/impact evaluation & improvement
  17. 17. New ideas: Create Once, Publish Everywhere (COPE) • An object record is a nugget of digital content • Able to be re-flowed dynamically across platforms • Prepared for responsive design • Collections that are mobile, social and in the Cloud • “Get your content ready to travel anywhere, because it’s going to go everywhere” (thanks to Paul Rowe, Vernon Systems)!
  18. 18. SPECTRUM & the CIDOC CRM CIDOC CRM LIDO, ESE, ? Abstraction layer Collections management layer Data interchange layer By mapping up to CIDOC CRM from SPECTRUM, we can support COPE by supporting a richer & more future-proof data interchange layer
  19. 19. Collections Management Skills Framework • What professional skills will the sector need in future to maximise the impact and sustainability of their collections- based services? • Developing a skills framework to inform teaching and training at a higher academic level and provide employers with a structure for professional development
  20. 20. ENTRY-LEVEL ACADEMIC MID-CAREER LEADERSHIP LEGACY CORE VALUES Integrity, accountability, openness, honesty, diversity, efficiency PROFESSIONAL PRACTICE Housekeeping, handling, packing Collections theory, research, documentation Environment, IPM, security, labelling etc. Strategic CM, Collections development Organisational knowledge transfer, research MANAGEMENT Time- management Project Management PPM, Risk, HR, Finance, Marketing Strategic planning, advocacy Continuity planning SUBJECT EXPERTISE Broad interest General subject focus Practice-based expertise Specialist academic knowledge Subject knowledge transfer SOFT SKILLS Mentoring, facilitation, negotiation, communication, networking
  21. 21. ENTRY-LEVEL ACADEMIC MID-CAREER LEADERSHIP LEGACY CORE VALUES Integrity, accountability, openness, honesty, diversity, efficiency PROFESSIONAL PRACTICE Housekeeping, handling, packing Collections theory, research, documentation Environment, IPM, security, labelling etc. Strategic CM, Collections development Organisational knowledge transfer, research MANAGEMENT Time- management Project Management PPM, Risk, HR, Finance, Marketing Strategic planning, advocacy Continuity planning SUBJECT EXPERTISE Broad interest General subject focus Practice-based expertise Specialist academic knowledge Subject knowledge transfer SOFT SKILLS Mentoring, facilitation, negotiation, communication, networking
  22. 22. Collections Management Performance Indicators • A framework of Key Performance Indicators to demonstrate the value and impact of SPECTRUM-based Collections Management
  23. 23. SPECTRUM Digital Asset Management • NOT a standalone DAM standard • A guide to integrating the management and use of digital assets into a SPECTRUM-based collections management workflow • Ultimate aim is to bring the management & preservation of digital collections into same context as physical ones
  24. 24. Thank to the SPECTRUM Community! SPECTRUM is the work of hundreds of practitioners just like you. It is owned and developed by the community, for the community. Thank you for all of your work testing, evaluating & improving SPECTRUM
  25. 25. Take it further… http://www.collectionslink.org.uk/programmes/spectrum

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