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10 key trends for Collections in 2012


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Presentation to the annual MODES Users Workshop on the 10 key trends for Collections and Collections Management Systems in museums, libraries and archives in 2012.

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10 key trends for Collections in 2012

  1. 1. 10 key trends for 2012 Nick Poole, CEO, Collections Trust
  2. 2. Where next for Collections Trust? <ul><li>Support museums, archives, libraries and galleries in unlocking the potential of their collections, by: </li></ul><ul><ul><li>Providing know-how </li></ul></ul><ul><ul><li>Developing and promoting excellence </li></ul></ul><ul><ul><li>Challenging existing practices </li></ul></ul><ul><ul><li>Pioneering new ideas </li></ul></ul><ul><ul><li>Bringing experts together </li></ul></ul>
  3. 3. Our work <ul><li>5 Programmes </li></ul><ul><ul><li>OpenCulture </li></ul></ul><ul><ul><li>Collections Link </li></ul></ul><ul><ul><li>Culture Grid </li></ul></ul><ul><ul><li>Excellence in Collections </li></ul></ul><ul><ul><li>International </li></ul></ul><ul><li>‘ Excellence in Collections’ brings together standards- related activity including SPECTRUM, BSI PAS 197, PAS 198 and Museum Accreditation </li></ul>
  4. 4. Collections Link <ul><li>Social & professional networking for the Collections community – create groups, share knowledge and expertise, connect with professionals in the UK and Europe </li></ul><ul><li>Preserves expertise, avoids short-termism, ensures that the sector is learning from each other and remains fit for purpose </li></ul><ul><li> </li></ul>
  5. 5. Culture Grid <ul><li>Unlocking the potential of digital Collections for online audiences </li></ul><ul><li>Brokering culture-sector content to media partners </li></ul><ul><li>Developing new applications for cultural content </li></ul><ul><li>1.3m objects available for open re-use </li></ul><ul><li>Incubating digital business models </li></ul><ul><li> </li></ul>
  6. 6. 10 Key trends for 2012
  7. 7. 1. Museum Accreditation <ul><ul><li>A simplified standard designed to provide a minimal indication of the key elements of delivering a successful museum service. </li></ul></ul><ul><ul><li>Each section closely integrated with the others as part of a continuum. </li></ul></ul><ul><ul><li>Centred around the defining principle of a strategic Mission – hence improvement is relative to the Mission, not to other museums. </li></ul></ul>
  8. 8. Museum Accreditation Scheme <ul><li>Not a radical departure from previous version </li></ul><ul><li>Creates requirements around audience engagement, which include online access to Collections </li></ul><ul><li>A presumption towards open access online </li></ul><ul><li>Self-assessment and reporting </li></ul><ul><li>Due for launch at MA Conference on 3 rd October </li></ul><ul><li>Collections Trust workshop on Accreditation & Collections, 4 th October </li></ul>
  9. 9. 2. SPECTRUM 4.0 <ul><li>Intended to simplify and clarify SPECTRUM </li></ul><ul><li>Designed to support the rationalisation & improvement of Collections processes in your museum </li></ul><ul><li>Developed via the Collections Link Standards Wiki – & supported by CG Vocab Bank – </li></ul><ul><li>Developed in partnership with MODES & other SPECTRUM Partners </li></ul><ul><li>Emphasis on SPECTRUM as a procedural standard, supported by a framework of information/structural standards/protocols </li></ul>
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  12. 14. 3. Visualisation <ul><li>Connecting datasets, with less emphasis on structural interoperability and greater emphasis on using data to support management processes. </li></ul><ul><li>Applications include: </li></ul><ul><ul><li>Data quality visualisation </li></ul></ul><ul><ul><li>Integrated pest mapping & monitoring </li></ul></ul><ul><ul><li>Collections care/environmental control </li></ul></ul><ul><ul><li>Participation/use </li></ul></ul><ul><ul><li>Strategic planning </li></ul></ul><ul><ul><li>Collections Mobility/loans </li></ul></ul><ul><li>Increasing number of visualisation-based platforms under development in 2011-12 </li></ul>
  13. 15. 4. Narrative Middleware <ul><li>Increasing number of 3 rd party and integrated tools which interface with multiple data sources to create ‘narrative’ packages, such as learning objects, exhibition plans or research resources. </li></ul><ul><li>Drawing together: </li></ul><ul><ul><li>Collections object records </li></ul></ul><ul><ul><li>Digital assets </li></ul></ul><ul><ul><li>Internal learning/educational material </li></ul></ul><ul><ul><li>Other research resources </li></ul></ul><ul><ul><li>Data from Wikipedia, dbpedia & others </li></ul></ul><ul><ul><li>JORUM and other learning resources </li></ul></ul><ul><li>To watch: ResearchSpace from British Museum & Mellon Foundation </li></ul>
  14. 16. 5. They (we) want your data <ul><li>An abbreviated list of people who want your object records & pictures of your Collections in 2012: </li></ul><ul><ul><li>Culture Grid </li></ul></ul><ul><ul><li>Europeana </li></ul></ul><ul><ul><li>BBC Digital Public Space </li></ul></ul><ul><ul><li>Technology Strategy Board Digital Marketplace </li></ul></ul><ul><ul><li>Public Catalogue Foundation </li></ul></ul><ul><ul><li>Google Art Project </li></ul></ul><ul><ul><li>Wikipedia </li></ul></ul><ul><ul><li>JISC/MIMAS </li></ul></ul><ul><ul><li>ArtFinder </li></ul></ul><ul><ul><li>DC-NET </li></ul></ul><ul><ul><li>Many, many others! </li></ul></ul>
  15. 17. 6. Collections Mobility <ul><li>The Government, the Arts Council, your Local Authority, the Museums Association and the European Commission are coming after your Collections in store </li></ul><ul><li>Simplifying loan agreements, relaxing provisions for long-term loans and funding exchange programmes in UK and Europe </li></ul><ul><li>Ensuring that when an object goes on loan, the documentation is persistent between the donor and recipient museums </li></ul><ul><li>Automating repeat loans/basic loan documentation </li></ul>
  16. 18. 7. Cloud <ul><li>Increasing emphasis on Cloud-based Collections Management applications </li></ul><ul><li>Storing datasets in ‘the Cloud’ and interfacing with them via a browser </li></ul><ul><li>Increasing number of entry-level Cloud-based offers during 2012 </li></ul><ul><li>BUT issues around data integrity, security, connectivity </li></ul><ul><li>Increasing number of flexible/hybrid solutions (including MODES Complete!) and the rise of the integrated API/management interface </li></ul>
  17. 19. 8. Digital Sustainability <ul><li>We’re making a lot of Digital stuff, and funders are getting nervous about how much of it will be here in 10 years time - closely tied to organisational sustainability! </li></ul><ul><li>Fundamentally depends on not adopting any one particular approach, but on fine-tuning inputs and process to deliver a product which satisfies defined needs </li></ul><ul><li>To watch: </li></ul><ul><ul><li>Digitisation Standards/Strategies </li></ul></ul><ul><ul><li>Funder requirements </li></ul></ul><ul><ul><li>Digital Content Supply Chain </li></ul></ul><ul><ul><li>The rise of ‘boutique’ (as opposed to ‘mass’) Digitisation </li></ul></ul>
  18. 21. 9. Workflow <ul><li>Systems which know how far through a process you are </li></ul><ul><li>Systems which prompt you to complete specific tasks </li></ul><ul><li>Systems which include messaging/transport layer which ensures that all of the participants in a particular process are up-to-date </li></ul><ul><li>Making more efficient use of resources such as conservator time and using opportunities such as transport/packaging & relocation to prompt sub-processes like conditional checking or inventory </li></ul><ul><li>Self-documenting systems which publish your Procedural Manual dynamically </li></ul>
  19. 22. 10. Write once/repurpose ∞ <ul><li>Your Collections data needs to support an ever-increasing number of outputs, from web to print, kiosk, learning package, aggregator, user interface, commercial product, open educational resource etc… </li></ul><ul><li>A fundamental principle of the design of MODES XML and now MODES Complete </li></ul><ul><li>Creating new outputs or products is a question of writing a new transform, not of rewriting the whole record </li></ul><ul><li>BUT – inventory-level data is going to be hard-pushed to support this multiplicity of outputs. Next-gen cataloguing may need to include eg. photo library keywording, folksonomic classification and multiple licensing according to use </li></ul>
  20. 23. Key trends for 2012 <ul><li>Accreditation </li></ul><ul><li>SPECTRUM 4.0 </li></ul><ul><li>Visualisation </li></ul><ul><li>Narrative middleware </li></ul><ul><li>They want your data </li></ul><ul><li>Collections Mobility </li></ul><ul><li>Cloud </li></ul><ul><li>Digital Sustainability </li></ul><ul><li>Workflow/process automation </li></ul><ul><li>Write once/repurpose many times </li></ul><ul><li>+ Digital Asset Management, Data Cleaning, Digital Repositories & many more! </li></ul>
  21. 24. Conclusions <ul><li>Many of these applications are under development, but will take time to filter into the featureset of Collections Management Systems </li></ul><ul><li>Futureproofing is vital – which is a core principle of MODES Complete </li></ul><ul><li>Your collections data is a product, with a real value, but the chances are it’s not (yet) up to the job </li></ul><ul><li>Collections Management is one of the at-risk areas in museums – we have to demonstrate how all of this effort delivers value for the museum’s mission </li></ul><ul><li>Tell me what I have got wrong! </li></ul>
  22. 25. OpenCulture 2012 <ul><li>Annual Great Collections Management Exhibition and Conference </li></ul><ul><li>June 19 th & 20 th 2012 </li></ul><ul><li>At the Oval, London </li></ul><ul><li>Come and find out whether I was right about 2012! </li></ul><ul><li> </li></ul>
  23. 26. Contact <ul><li>Nick Poole </li></ul><ul><li>Collections Trust </li></ul><ul><li>[email_address] </li></ul><ul><li>@NickPoole1 </li></ul><ul><li> </li></ul>