Topsec Technology FileXchange ServiceAs documents are incorporating greater use of graphics and other sources of richcontent, average sizes of emails are rising.This increase in email size has a direct and negative impact on email servers andnetworks. Very large files should never be sent by email. Not only will theyimpact on your own resources, but it is also very likely that the recipient mailservers will refuse to accept them even if they do manage to transit.Organisations can find themselves using a wide variety of alternative means oftransferring data, which can be expensive, and more critically, leave them opento a range of data security vulnerabilities.Typically, large data transfer can present issues where; Marketing departments are sending brochures to printers Planning departments are sending CAD drawings Field engineers or home workers are trying to send data in to the officeThe benefits of using the Topsec Technology FileXchange service include: Reduction in throttling of bandwidth Reduced load on mail servers Guaranteed fast, efficient and safe delivery of content with a trusted partner Simple and intuitive for end-users Helps users avoid courier and postage costs
Topsec TechnologyThe FileXchange service provides a simple web-based interface allowing usersto: Select the file to be transferred Upload the file Automatically send an email to the recipient with a link to download the file - or – simply create the link, allowing the user to cut and paste into their own email For added security, the user can also decide whether or not the recipient is required to authenticate with an agreed password before downloading As Easy As 1,2,31. Login and Select a FileYour login will be your email address – we will supply you with a password. Youcan choose to change the password yourself after you login.
Topsec TechnologyBrowse to the location on your PC or network from where you wish to upload thefile – select the fileYou can browse to a maximum of five files for any single upload. The combinedsize for any single upload should not exceed 2Gb.
Topsec Technology2. Upload and send a file An intuitive file upload interface enables use by end-usersYou can now select who you want to send the file/s to – include a message –send a copy mail to yourself – make use of a captcha – or even require the endrecipient to authenticate with a password which you specify.It’s that easy!
Topsec TechnologyThe recipient of the mail can click on the attached hyperlink – authenticate – anddownload the file.Uploaded files remain on our systems for a 30-day period.3. Simple AdministrationYou have a range of administration options available to you – including:My FilesHere you can see any files you have uploaded onto the service – with file name,date uploaded, size etc.Click any individual file ID and you can access even more detail on the fileconcerned.You can use this feature to re-send a link, or add a new recipient to those youhave already included.Remember – you should only ever have to upload a file once - as long as thefile remains on the system.
Topsec TechnologyPreferencesThis element of the interface allows you to change your current password –select the Change option belowYou can now change the original password we will provide you, with a new one.Should you lose your password at any point we cannot retrieve it – but we canreset it, allowing you to access the service once more.
Topsec Technology Change your password as you requireFor more information on FileXchange please call 01 466 0686