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E Mail & Spam Presentation


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E Mail & Spam Presentation

  1. 1. Getting Started With Yahoo! Mail Presenter: Newton Kwaku Vivor
  2. 2. Outline <ul><li>Introduction </li></ul><ul><li>General Preferences </li></ul><ul><li>Adding Your Signature </li></ul><ul><li>Draft and Sent Messages </li></ul><ul><li>Managing Your Inbox </li></ul><ul><li>Filtering Mail </li></ul><ul><li>Protecting Yourself From Spam (SpamGuard) </li></ul><ul><li>Auto Responds </li></ul><ul><li>Email Attachment </li></ul><ul><li>Address Book (Importing and Exporting Address Book) </li></ul><ul><li>Switching to Yahoo Beta </li></ul>
  3. 3. Introduction <ul><li>This presentation will review how to maximize the utility of your Yahoo E-mail account </li></ul>
  4. 4. E-Mail <ul><li>What is E-Mail? </li></ul><ul><li>E-Mail stands for Electronic Mail </li></ul><ul><li>Access Method </li></ul><ul><li>Web Based E-Mail: </li></ul><ul><ul><li>Yahoo Mail </li></ul></ul><ul><ul><li>Hotmail </li></ul></ul><ul><ul><li>Gmail </li></ul></ul><ul><li>E-Mail Client </li></ul><ul><ul><li>Microsoft Office Outlook </li></ul></ul><ul><ul><li>Outlook Express </li></ul></ul>
  5. 5. General Preferences <ul><li>Under the General Preferences you have the option to adjust the settings of your Email account </li></ul><ul><li>Hands On: </li></ul><ul><ul><li>Personalize your account </li></ul></ul><ul><ul><li>Customizing the number of Messages to be displayed in your Inbox </li></ul></ul><ul><ul><li>Order of Display (Ascending or Descending order) </li></ul></ul>
  6. 6. Adding Signature <ul><li>It is more personal </li></ul><ul><li>Provides additional means of contact through: </li></ul><ul><ul><li>Addresses </li></ul></ul><ul><ul><li>Telephone number </li></ul></ul><ul><li>Hands On: </li></ul><ul><ul><li>Add a Signature </li></ul></ul><ul><ul><li>Send a message to your colleague </li></ul></ul><ul><ul><li>Verify if the Signature was appended </li></ul></ul>
  7. 7. Draft Folder <ul><li>Draft </li></ul><ul><li>Enables you to save your message to be sent later </li></ul><ul><li>If you lack some information or an email address you can save the message as a draft </li></ul><ul><li>Hands On: </li></ul><ul><ul><li>Compose a message </li></ul></ul><ul><ul><li>Save Draft </li></ul></ul><ul><ul><li>Send Message </li></ul></ul>
  8. 8. Managing Your Inbox <ul><li>Hands On: </li></ul><ul><li>Creating a Folder (e.g. Family) </li></ul><ul><li>Moving Messages to Folder </li></ul><ul><li>Sorting out Messages </li></ul>
  9. 9. Auto Respond <ul><li>Send a custom, automatic message response when you are absent </li></ul><ul><li>Specify a particular response to be sent for a specific Email address or domain </li></ul><ul><li>Hands On: </li></ul><ul><ul><li>Set duration for auto respond </li></ul></ul><ul><ul><li>Set generic respond </li></ul></ul><ul><ul><li>Set special respond </li></ul></ul>
  10. 10. Email Attachment <ul><li>Send documents and pictures to friends and family or business associates </li></ul><ul><li>You can attach files up to a total message size of 10.0MB </li></ul><ul><li>Hands On: </li></ul><ul><ul><li>Send an attachment to a colleague </li></ul></ul><ul><ul><li>View the attachment you received </li></ul></ul>
  11. 11. Managing Your Inbox <ul><li>You can organize your incoming and outgoing </li></ul><ul><li>Messages into different Folders: </li></ul><ul><ul><li>Inbox </li></ul></ul><ul><ul><li>Sent </li></ul></ul><ul><ul><li>Draft </li></ul></ul><ul><ul><li>Trash </li></ul></ul><ul><ul><li>Bulk </li></ul></ul><ul><ul><li>E.g. Family </li></ul></ul>
  12. 12. Filtering Mail <ul><li>Automatically sort incoming messages into different folders </li></ul><ul><li>Hands On: </li></ul><ul><ul><li>Changing Filter Order </li></ul></ul><ul><ul><li>Filtering and Mobile Alerts </li></ul></ul><ul><ul><li>Editing and Deleting Filters </li></ul></ul>
  13. 13. Address Book (Importing & Exporting Address Book) <ul><li>Hands On: </li></ul><ul><ul><ul><li>Adding a Contact </li></ul></ul></ul><ul><ul><ul><li>Editing Contact Information </li></ul></ul></ul><ul><ul><ul><li>Sending Email to a Contact </li></ul></ul></ul><ul><ul><ul><li>Deleting a Contact </li></ul></ul></ul><ul><ul><ul><li>Printing, Importing & Exporting Contact </li></ul></ul></ul>
  14. 14. <ul><li>What is Spam? </li></ul><ul><li>Spam is an unsolicited E-mail – E-mail which you never asked for. It is also referred to as &quot;junk&quot; E-mail </li></ul>Spam Protecting (SpamGuard)
  15. 15. How Spammers got your E-mail address <ul><li>Spammers possibly got your E-mail address because: </li></ul><ul><ul><li>You provided your E-mail address on shoddy sites (E.g. Free music or software download websites) </li></ul></ul><ul><ul><li>You signed up for newsletters on sites that have no privacy policies </li></ul></ul><ul><ul><li>You put your E-mail address on a web page </li></ul></ul><ul><ul><li>Subscribing to one or more of the great deals or Once-in-a-life-time kind of E-mail/website offers. </li></ul></ul>
  16. 16. <ul><li>Spam blockers in Outlook Express or a Web-based E-mail accounts </li></ul><ul><li>Anti-Spam filters is software that filters your e-mail and separates spam from real E-mail. E.g., </li></ul><ul><ul><li>SpamEater Pro </li></ul></ul><ul><ul><li>Spamkiller </li></ul></ul><ul><li>Always report and delete spam E-mails. NEVER reply to spam E-mail! </li></ul>How to Manage Spam Effectively
  17. 17. Editing Spam Settings Click Edit Spam Protection Settings <ul><li>Turn Spam Filter </li></ul><ul><li>On or Off </li></ul><ul><li>Mark Spam + Not Spam </li></ul><ul><li>  Image Blocking </li></ul>
  18. 18. Editing Spam Settings Customize anti-spam tools to maximize your spam protection:
  19. 19. Configuring Yahoo Account for Spam Protection <ul><li>Click Mark Messages as Spam </li></ul><ul><li>This action does the following: </li></ul><ul><ul><li>Delete the message </li></ul></ul><ul><ul><li>Report the message </li></ul></ul><ul><ul><li>Block Sender marked as spam </li></ul></ul>
  20. 20. Deleting and Reporting Spam <ul><li>Step by step review: </li></ul><ul><li>Login to your Yahoo E-mail account </li></ul><ul><li>Access Inbox </li></ul><ul><li>Check all identified Spam Messages </li></ul><ul><li>Click on the Spam tap </li></ul><ul><li>Check automatically block sender </li></ul>
  21. 21. Detrimental Effects of SPAM <ul><li>a waste of productive time </li></ul><ul><li>presents a risk to the proper operation of your computer </li></ul><ul><li>slowing your system down, crashing your system </li></ul><ul><li>logging your keystrokes, stealing private information </li></ul>
  22. 22. Switching to Yahoo Beta <ul><li>Principal Advantages: </li></ul><ul><li>Drag and drop emails into folders </li></ul><ul><li>No more loss of mail due to internet connection failure </li></ul><ul><li>Multitasking </li></ul><ul><ul><li>Multiple tabs </li></ul></ul><ul><ul><li>Compose and attach simultaneously </li></ul></ul>