OmniDocs - Enterprise Document Management System

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OmniDocs - Enterprise Document Management System

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OmniDocs - Enterprise Document Management System

  1. 1. 1 version 7.1OMNIDOCS TMEnterprise Document Management SystemOmniDocs is an Enterprise Document Management (EDM) platform for creating,capturing, managing, delivering, and archiving large volumes of documents andcontent. OmniDocs also seamlessly integrates with other enterprise applicationsand enables these to manage structured & unstructured content.OmniDocs handles Scanned Document Images, Electronic Documents, Emailsand Electronic Data Output from other Applications with equal efficiency andease.By integrating this dynamic content with Business Rules & Processes. OmniDocsenables seamless collaboration, communication, and knowledge sharing acrossand beyond the Enterprise.Enterprise Document Management Suite processing. It alsoComponents provides formOmniDocs Server based indexingOmniDocs Server is built using J2EE standard and support.Service Oriented Architecture (SOA).It exposesconsolidated functionality-level, XML-based API for OmniProcesseasy integration with client applications. OmniDocs provides the userServer is responsible for Transaction Management, with features such Omni Process - Web DesktopConnection Pooling and Session Management. It as searching,provides unparalleled fault tolerance and Scalability. processing and viewing the documents of a transaction.OmniDocs Web Desktop? Web Desktop is a web-based client OmniDocs It supports all standard browsers like Internetthat enables enterprises to access, share and Explorer and Mozilla (on Windows, Linux and othercollaborate documents across the organization. The platforms).main features include:?folders/images Filing of OmniDocs Image Server? Processing and searching Indexing, The Image Server consists of a Centralized Image? Various monitoring reports like usage reports, Database (Image Server Database). Image Server is audit reports, etc responsible for storage and retrieval of documents. It enables document lifecycle management, movingOmniProcess for file processing documents from online to offline storage, dataOmniProcess is the integrated workflow designing caching, replication etc. It is highly scalable, and canmodule in OmniDocs web desktop. OmniProcess support billions of documents and terabytes of data.helps create a maker-checker workflow for filecreation by the maker and then quality check, OmniDocs Remote Image Server(Optional)document verification and authorization by the This server is used for optimizing bandwidth forchecker. Omni Process supports multiple levels of movement of images between two or more locations.authentication for a multi-user environment for file This server works on concept of replicating/copying Solutions for Business Process & Content Management
  2. 2. 2documents from one location to other location in off Enterprise Applicationpeak hours for bandwidth utilization. Server can beconfigured for immediate replication as well as Anywhere Manage Accessdelayed replication. Images can be scanned anduploaded locally into image server and later can bereplicated to central/remote location. Scanned ElectronicOmniDocs Storage Management Server(SMS) Documents DocumentsStorage Management Server manages the actualstorage and retrieval of Image Data. Multiple SMS can Processbe deployed for a single Image Server. Typically, this Images Outputhappens for achieving scalability/availability or atmultiple locations for bandwidth management. Share Process TrackOmniDocs Text Extraction Manager(For FullText Search)This component extracts data from images andenables OmniDocs to perform Full Text search. This document indexing enables faster retrieval ofallows the user to search documents based on the documents.presence of a particular text in the document. Enterprise Document ManagementCSV Import Utility OmniDocs extends the scope of imaging to includeUsed for importing documents & folders in bulk with electronic documents such as contracts, proposals,indexing reports and emails for collaborative working. OmniDocs seamlessly integrates with documentLDAP Authentication Service creation applications and delivers enterprise wideIntegrates OmniDocs with Directory Services for user availability, version control, annotations and accessauthentication with single sign-on support. The control for all forms of electronic content includingsupported directory services are Windows Active scanned images.Directory, Novell Directory and Sun Directory server. OmniDocs makes content easier to save, search andEnterprise Applications of OmniDocs reuse. OmniDocs helps in managing the contentDocument Archival throughout all phases of its life cycle with strongOmniDocs is an Enterprise Document Management indexing, interlinking of documents and rightssystem for creating, capturing, managing, delivering, management features. OmniDocs ensures contentand archiving large volumes of documents and security and accuracy and thereby helps in reducingcontent. OmniDocs handles scanned document enterprise risks. OmniDocs provides comprehensiveimages, electronic documents, emails, and electronic reporting tools which helps the administrators todata output from other applications with equal generate reports and track the proceedings of theefficiency and ease. content across the organization. Strong password configurability and maker-checker features allow theOmniDocs supports production level scanning of administrators to maintain the authenticity of users,documents and automatic filing into DMS through thereby helping maintain the integrity of informationOmniScan. Access rights, privileges, user stored in OmniDocs.authentication and an option for single sign onthrough LDAP provide controlled access to folders Key Features:and documents across the enterprise. OmniDocs Unified repository for all documents and folders ?supports deployment in a distributed environment. across the organization including electronic files,The highly scalable architecture of OmniDocs paper images and physical documentsprovides a flexible environment to match the Comprehensive document Scanning, Indexing and ?increasing demand of the business. Structured Storage Solutions for Business Process & Content Management
  3. 3. 3? custom fields at Folder/Document levelIndexing on ? of content from anywhere, anytime AvailabilityMaker-Checker features for dual authorization in? Security and accuracy of information ?user/group operations Better turnaround time for file processing to ?Comprehensive reports for monitoring? reduce processing cost? password policiesConfigurable ? tracking of documents CompleteComprehensive and easy to set Access Rights? No document loss due to misfiling or in transit in ?control with inheritance comparison to physical document managementSpecific rights at document level for sharing? ? from fire and natural disaster/calamities ProtectionFile processing workflow? to improve risk management? strong index based searchFull text and? on Image and Electronic documentsAnnotations Architecture? Check-in, Check-out & Version ControlDocument Built around a robust industry-standard n-tier J2EE?audit reports and Audit TrailsExtensive architecture with native XML capabilities, OmniDocsHTTPS support for security? provides unmatched Scalability, Integration CapabilityServer Replication for low bandwidth consumption? and System Availability. OmniDocs supportsat multi-location installations Enterprise-wide deployment by deploying multipleServer clustering for enterprise-class Scalability? Transaction Servers, replicating Image Servers andUnicode support? load balancing Web Servers. OmniDocs has easy to use XML APIs and Web-Services interfaces toOmniDocs Benefits facilitate integration with other business systems like? archivalLong term Workflow, ERP CRM & other Business Applications. ,?quick access to improve productivity byEasy and reducing the turnaround time *OmniDocs is available on all industry standard OS, Application - Servers & Databases. Please ask for details. Architecture Diagram OmniDocs Web Server Scalable J2EE & XML based Highly Optimized & Location 1 Exposes web interface for Java Transaction Server Efficient Database Replicated Remote OmniDocs functionalities Exposes functionality level • Core business logic Web Image Servers (optional) XML API of OmniDocs Client • Optimized performance Remote through stored procedures Web Server Image Web Server Transaction Farm Server Farm Server Web Transaction JDBC Intranet/LAN Server 1 Server 1 Clustered Database Web Client SSL/HTTPS Firewall XML Secure & Scalable Image Server •Manages document storage & retrieval •Supports disaster recovery Web Client SSO Transaction Local Web Image Server n Server n Servers 3rd Web Client Party XML Location 2 Clients JND1 Replicated Remote Image Servers (optional) OmniScan Remote Authentication Web Server Service Image Server CSV Upload • LDAP authentication CLIENT SERVERMinimum Server Requirement Application Server: JBOSSServer ClientHardware - Server Grade Machine, 2 GB RAM, 50 GB Hardware: Pentium, 512 MB RAM, 20GB HDDHDD SoftwareSoftware OS: Windows 2003/8, XP NT, 2003, Redhat Linux 5.x ,OS: Windows 2003 Server, 2008 Server/ Redhat Linux 5.x Other Software: MS Office 2003/7, IE 7.0 +, Mozilla 2.0Database: MS SQL 2005/2008, Postgre SQL 8.x and above Solutions for Business Process & Content Management
  4. 4. About NewgenNewgen Software Technologies Limited is the market leaderin Business Process Management (BPM) and EnterpriseContent management (ECM), with a global footprint of 850installations in over 40 countries with large, mission-criticalsolutions deployed at the worlds leading Banks, Insurancefirms, BPO’s, Healthcare Organizations, Government,Telecom Companies & Shared Service Centers.Newgen Software has been positioned in the Magic Quadrantfor Business Process Management (BPM) and EnterpriseContent Management (ECM). The company has beenrecognized by distinguished analyst firms like Frost andSullivan as A Hot Company to Watch for in their global ECMMarket report, 2009 and by IDC in its exclusive report“Newgen Software: Global Leader in Business ProcessManagement and Document Management Solutions”.Newgen is a winner of prestigious awards, such as the CNBC-TV18, “Emerging India Award 2008”.With HSBC and SAP investment, Newgen is one of the rareproduct companies to have backing of both leading financialand technology companies of the world. Newgen’s QualitySystems are certified against ISO 9001:2008 and InformationSecurity Standard, ISO 27001:2005. Newgen has beenassessed at CMMi Level3.CORPORATE OFFICE UAE USNew Delhi Regional Office Newgen Software Inc.Newgen Software Technologies Ltd. Newgen Software Technologies 1364 Beverly Road, Suite 300A-6, Satsang Vihar Marg, Suite No. 314, Building @ 3 McLean, VA 22101Qutab Institutional Area, P O Box 500297, Dubai Internet City Tel: +1-703-439-0703New Delhi - 110 067 INDIA Dubai, UAE Email: usa@newgensoft.comTel: +91-11-4077 0100, 2696 3571 Tel: +97144541365Fax: +91-11-2685 6936Email: corpmktg@newgensoft.com Registered Office Newgen Software Technologies Y 1 – 46, P O Box 120586 www.newgensoft.com SAIF ZONE Sharjah, UAE http://blog.newgensoft.com Tel: +971 65571040 Solutions for Business Process & Content Management

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