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How I Command my Inbox

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How I Command my Inbox

  1. 1. How I Command my Inbox (or at least try to)
  2. 2. Hi! I’m Bart.
  3. 3. I work at web agency Netlash. ... and a few other companies:
  4. 4. I get a fair amount of e-mail.
  5. 5. I get a fair amount of e-mail. average: 300 / day (without the spam)
  6. 6. 300
  7. 7. actionable items
  8. 8. a day
  9. 9. If I spend 5 minutes on each mail... ... then I would need 25 hours a day just for e-mail.
  10. 10. Actually... My inbox is probably filling up as we speak.
  11. 11. Stress!
  12. 12. This is how I cope.
  13. 13. This is how I cope. (Based on the Inbox Zero strategy of Merlin Mann. See: http://video.google.com/videoplay? docid=973149761529535925# )
  14. 14. DDARDD
  15. 15. DDARDD Delete
  16. 16. DDARDD Delete Delegate
  17. 17. DDARDD Delete Delegate Archive
  18. 18. DDARDD Delete Delegate Archive Respond
  19. 19. DDARDD Delete Delegate Archive Respond Do
  20. 20. DDARDD Delete Delegate Archive Respond Do Defer
  21. 21. 1. Delete 2. Delegate 3. Archive 4. Respond 5. Do 6. Defer
  22. 22. 1. Delete 2. Delegate 3. Archive 4. Respond 5. Do 6. Defer
  23. 23. Delete Lots of mails are just ‘FYI’. Delete them at once.
  24. 24. 1. Delete 2. Delegate 3. Archive 4. Respond 5. Do 6. Defer
  25. 25. Delegate Send immediately to the right person. With a clear ‘call to action’.
  26. 26. Delegate You need to be able to trust the other person.
  27. 27. 1. Delete 2. Delegate 3. Archive 4. Respond 5. Do 6. Defer
  28. 28. Archive Don’t use folders. Use a performant Search. ( *cough*Gmail*cough*)
  29. 29. 1. Delete 2. Delegate 3. Archive 4. Respond 5. Do 6. Defer
  30. 30. Respond If you can answer without extra work, do it.
  31. 31. 1. Delete 2. Delegate 3. Archive 4. Respond 5. Do 6. Defer
  32. 32. Do If you can do it immediately, do it immediately.
  33. 33. 1. Delete 2. Delegate 3. Archive 4. Respond 5. Do 6. Defer
  34. 34. Defer Get it out of your inbox. Put it on a to-do list. Plan it!
  35. 35. 1. Delete 2. Delegate 3. Archive 4. Respond 5. Do 6. Defer
  36. 36. Extra advice Handle things once! Make snap decisions, or defer. Use technology (filters).
  37. 37. Command your Inbox
  38. 38. Don’t let your inbox control you Don’t keep it open. Set fix intervals to handle e-mail.
  39. 39. Remember...
  40. 40. Remember... Your inbox is a to-do list where other people can put items on...
  41. 41. Remember... Your inbox is a to-do list where other people can put items on... Unless you control it.
  42. 42. Good luck!
  43. 43. twitter.com/netlash bart@netlash.com www.netlash.com

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