Project Planning the 2.0 Way

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Presented for: Computers in Libraries 2007, Arlington, VA, April 17, 2007.

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  • Project Planning the 2.0 Way

    1. 1. Project Planning the 2.0 Way Nicole C. Engard April 17, 2007 Computers in Libraries 2007
    2. 2. It's time to start a new project in your library - what do you do? <ul><li>Set up a meeting with everyone involved? </li></ul><ul><li>Start a list of tasks on your calendar? </li></ul><ul><li>Create a document assigning specific people to tasks? </li></ul>Nicole C. Engard – Computers in Libraries 2007
    3. 3. How do you go about doing those things? <ul><li>Pick up the phone? </li></ul><ul><li>Send out an email with your documents attached? </li></ul>Nicole C. Engard – Computers in Libraries 2007
    4. 4. At Jenkins we create a blog Nicole C. Engard – Computers in Libraries 2007
    5. 5. Typical Project Procedures Nicole C. Engard – Computers in Libraries 2007
    6. 6. Communication During a Project Nicole C. Engard – Computers in Libraries 2007
    7. 7. Communication During a Project Nicole C. Engard – Computers in Libraries 2007
    8. 8. Communication During a Project Nicole C. Engard – Computers in Libraries 2007
    9. 9. Communication During a Project Nicole C. Engard – Computers in Libraries 2007
    10. 10. Communication During a Project Nicole C. Engard – Computers in Libraries 2007
    11. 11. Communication During a Project And now,everyone knows little bits and pieces and no one knows everything. Nicole C. Engard – Computers in Libraries 2007
    12. 12. How many of you can say that one year down the line you’ll be able to find that email regarding policy changes? Then there’s the issue of finding information years down the road … Nicole C. Engard – Computers in Libraries 2007
    13. 13. Jenkins’ Solution - Blogs <ul><li>Web-based & full-text searchable </li></ul><ul><li>Archived & backed up </li></ul><ul><li>Visible to all staff – no one is left out </li></ul><ul><li>Fewer emails in our inboxes </li></ul><ul><li>Conversational (email-like) format </li></ul><ul><li>Date and time stamps </li></ul><ul><li>Ability to link to relevant pages & comments </li></ul>Nicole C. Engard – Computers in Libraries 2007
    14. 14. What does our staff think? Nicole C. Engard – Computers in Libraries 2007
    15. 15. The projects section is my favorite part of the intranet. They allow us to blend our ideas and keep an eye on what is going on in our very busy organization. Even when I am not working directly on a project, it allows me to contribute. It creates a library without departmental borders. From a cataloger's perspective, things are classified together neatly and never lost. - Katrina Piechnik (Head of Technical Services) Nicole C. Engard – Computers in Libraries 2007
    16. 16. Kathy Coon – Deputy Director <ul><li>It has cut down on some of the clutter in my inbox. Now that the important facts are on the project pages, I no longer save everything! </li></ul><ul><li>It's great having everything related to a project in one place. </li></ul><ul><li>When I worked on my annual report last year, it helped put the year in perspective. </li></ul>Nicole C. Engard – Computers in Libraries 2007
    17. 17. Project’s Complete: Now What?
    18. 18. Once your project is done, what do you do with all of those documents you were passing back & forth? <ul><li>Store them on a shared drive? </li></ul><ul><li>Add links to them to your intranet? </li></ul><ul><li>Store them in your email? </li></ul><ul><li>Print them out? </li></ul>Nicole C. Engard – Computers in Libraries 2007
    19. 19. At Jenkins we use a wiki Nicole C. Engard – Computers in Libraries 2007
    20. 20. Jenkins’ Solution - Wikis <ul><li>Web-based & full-text searchable </li></ul><ul><li>Archived & backed up </li></ul><ul><li>Visible to all staff – no one is left out </li></ul><ul><li>History of edits with date and time stamps </li></ul><ul><li>Ability to link to relevant pages & comments </li></ul><ul><li>Sound familiar? </li></ul>Nicole C. Engard – Computers in Libraries 2007
    21. 21. What does our staff think? Nicole C. Engard – Computers in Libraries 2007
    22. 22. It's a darn nuisance, making documentation, but ya gotta or you won't remember what ya did last tuesday. These wiki thangs are better than tha old way. - Ken Snyder, Network Admin Nicole C. Engard – Computers in Libraries 2007
    23. 23. The Wikis being used for indexing projects make updating much smoother. No more lost files! -Nancy Garner, Head of Info & Research Services Nicole C. Engard – Computers in Libraries 2007
    24. 24. Let’s See It In Action! Nicole C. Engard – Computers in Libraries 2007
    25. 25. Any Questions?? Contact me: Nicole C. Engard [email_address] http://web2learning.net Learn more: http://web2learning.net/learn-more Nicole C. Engard – Computers in Libraries 2007

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