Office Communication the 2.0 Way

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Presented in: Lawrenceville, NJ, September 20, 2007

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  • Office Communication the 2.0 Way

    1. 1. Office Communication The 2.0 Way Nicole C. Engard September 20, 2007
    2. 2. It's time to start a new project. What do you do? <ul><li>Set up a meeting with everyone involved? </li></ul><ul><li>Start a list of tasks on your personal calendar? </li></ul><ul><li>Create and email a document assigning specific people to tasks? </li></ul>
    3. 3. Why not use a blog?
    4. 4. Typical Project Procedures
    5. 5. Communication During a Project
    6. 6. Communication During a Project
    7. 7. Communication During a Project
    8. 8. Communication During a Project
    9. 9. Communication During a Project
    10. 10. Communication During a Project And now,everyone knows little bits and pieces and no one knows everything.
    11. 11. How many of you can say that one year down the line you’ll be able to find that email regarding policy changes? Then there’s the issue of finding information years down the road …
    12. 12. Blogs as an office communication tool <ul><li>Web-based & full-text searchable </li></ul><ul><li>Archived & backed up </li></ul><ul><li>Visible to all staff (depending on permissions) – no one is left out </li></ul><ul><li>Fewer emails to store/search through </li></ul><ul><li>Conversational (email-like) format </li></ul><ul><li>Date and time stamps </li></ul><ul><li>Ability to link to relevant pages & comments </li></ul>
    13. 13. Project’s Complete: Now What?
    14. 14. Once your project is done, what do you do with all of those documents you were passing back & forth? <ul><li>Store them on a shared drive? </li></ul><ul><li>Add links to them on your intranet? </li></ul><ul><li>Store them in your email? </li></ul><ul><li>Print them out? </li></ul>
    15. 15. Why not try a wiki?
    16. 16. Wikis as an office collaboration tool <ul><li>Web-based & full-text searchable </li></ul><ul><li>Archived & backed up </li></ul><ul><li>Visible to and editable by all staff (if permissions allow) – no one is left out </li></ul><ul><li>History of edits with date and time stamps </li></ul><ul><li>Ability to link to relevant pages & comments </li></ul>
    17. 17. Possible Intranet Tools <ul><li>Content management systems (CMS) usually include blogs, wikis and other office communication and collaboration tools </li></ul><ul><ul><li>Microsoft Sharepoint </li></ul></ul><ul><ul><li>Joomla www.joomla.org </li></ul></ul><ul><ul><li>Drupal www.drupal.org </li></ul></ul><ul><ul><li>Demo freely available CMSs: www.opensourcecms.com </li></ul></ul>
    18. 18. Let’s See A Working Example in Action!
    19. 19. Thank You Nicole C. Engard Metadata Librarian Princeton Theological Seminary Library [email_address] & [email_address] http://web2learning.net Learn more: http://web2learning.net/learn-more

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