Tech planning2011


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Tech Planning webinar, October 25, 2011 for NEKLS libraries.

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  • Welcome, Brenda tech support will watch chat. Sharon
  • eRate, a Federal reimbursement program, required a State-approved Technology plan. Jeff Hixon and a committee reviewed and approved, sending you a form letter stamped “Approved.” eRate reimbursement was available for Priority 1 and Priority 2 services Some examples of Priority 1 Services include: Local Phone Service | Long Distance Phone Service | Cell Phone Service | T-1 | Digital Subscriber Line (DSL) | Paging | E-mail Services Cable Modem Webhosting Some examples of Priority 2 Services include: Phone Systems | Servers | Cabling | Circuit Cards | Access Points | Hubs | Firewall And the maintenance of these eligible products
  • Jeff has a Technology Planning Toolkit that we can share, but we are free to create our own Tech Plan process and product. Yeah, I don’t have to do a plan! Wrong…Accreditation Committee requires (line 28 of Gateway)…
  • A technology plan is a written record of how technology is used in your library, and how you intend to change that use in the future. 1. Avoid putting the cart before the horse - You can find yourself spending money on impulse or under stress, and end up with products you don't need. 2. It gives you something to refer to when technology needs change, or conflict with other important things in your library's overall plan. Plus, Discussion with the Board and approval = support to spend money and go to training, etc. 3. Thoughtful part of the planning process - so that if you have to act fast, you can still act right. 4. A tech plan shows that you and your board: * have given serious thought to the services you provide (and request help in paying for). * know how technology relates to your local vision of library service. * know what steps you will take to be sure library staff understand, use, and help patrons use your library's technology. * know what technologies you are using, what you need to add or change in the near future (1-3 years) and why. * know the cost of your current and future tech expenses, and have budgeted a way to pay for them. * Will not purchase and use technologies without measuring how useful, needed and wanted they are. * Good technology plans help assure everyone that public dollars are being well used. (Lowest and Best) Goals - what and how, steps involved. Professional Development - Tech training, staff training, patron training, staying current on new technology and proficient Inventory and Assessment - What you have, what you need, WHY you have what you have. (Helps with theft, too) Budget - How are you going to pay for it? How does PC replacement fit into your overall budget (Not a vacuum) Evaluation - New scanner, is it used? How often? Worth the expense? (Evaluation = part of planning process)
  • Accomplish - Staff and patron training, strategic plan - part of overall library mission/vision Dashboard at Basehor, Jim gave a progress report / report card to the Board on our strategic plan this month. To do v. Done Learning Express / Web Junction / Tech Day / Work Days / LibGuides Sub-budget - Coll. Dev. Budget example. Board review? Pre-approval to spend money… Build it into Budget cycle -where is a good fit? Which month?
  • Tech planning2011

    1. 1. Technology Planning October 25, 2011 Sharon Moreland Brenda Hough
    2. 2. The Past <ul><li>State Library of Kansas & eRate </li></ul><ul><ul><li>Long Live Jeff Hixon… </li></ul></ul><ul><li>Priority 1 and Priority 2 </li></ul><ul><ul><li>Telecommunications services and Internet Access </li></ul></ul><ul><ul><li>Internal Connections and Basic Maintenance </li></ul></ul>
    3. 3. The Present <ul><li>July 1, 2011 </li></ul><ul><ul><li>Tech plans are no longer required by the Feds for Priority 1 (Internet) services. </li></ul></ul><ul><li>NEKLS Accreditation Standards: </li></ul><ul><ul><li>The library has a current technology plan including a computer replacement schedule and planning for new technologies . </li></ul></ul>
    4. 4. The Future <ul><li>What is a Technology Plan? </li></ul><ul><li>Why do you need one? </li></ul><ul><li>Traditional Elements: </li></ul><ul><ul><li>IT Goals and Strategies </li></ul></ul><ul><ul><li>Continuing Education / Prof Dev </li></ul></ul><ul><ul><li>Inventory and Assessment </li></ul></ul><ul><ul><li>Budget </li></ul></ul><ul><ul><li>Evaluation </li></ul></ul>
    5. 5. Format <ul><li>What do we want to accomplish? </li></ul><ul><ul><li>Why bother? What’s the use? How can we make this a useful process? </li></ul></ul><ul><li>How do we want this to look? </li></ul><ul><ul><li>Time Frame (Calendar year?) </li></ul></ul><ul><ul><li>Strategic Plan-based (progress report) </li></ul></ul><ul><ul><li>TechAtlas? Traditional? Narrative? </li></ul></ul><ul><ul><li>Budget - separate or sub-budget? </li></ul></ul><ul><li>How often? </li></ul><ul><ul><li>Write a new one every 3 years? </li></ul></ul><ul><ul><li>Review and update the budget every year? </li></ul></ul>
    6. 6. Samples
    7. 7. Samples
    8. 8. Samples
    9. 9. Planning and Brainstorming