My Fire Risk Assessment Template

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My Fire Risk Assessment Template

  1. 1. nt – fra 59 Castillon Road Catford London Fire Risk Assessment Review For 59 Castillon Road Catford London SE6 1QD Date of Review 31/07/2009 Reviewer Neil Tilley mbifm Tech IOSH (Neil Tilley Company) On site person responsible for Fire Safety
  2. 2. nt – fra 59 Castillon Road Catford London Contents: Executive Summary 1. Recommended Remedial Action Plan 2. Review Summary 2.1 Original Recommended Corrective Action Plan 2.2 Review of building details/occupancy profile and history 2.3 Review of any Occupants at Special Risk 2.4 Review of Hazards 2.5 Review of the Maintenance of Existing Measures 3. Other Observations Photo Library (if applicable) Executive Summary Neil Tilley 59 Castillon Road Catford London SE6 1QD 2 Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com
  3. 3. nt – fra 59 Castillon Road Catford London This document is a review of the existing comprehensive Fire Risk Assessment as completed on the 7th November 2008 and reviewed and up-dated on 25th March 2009 The review consisted of an audit of the existing Fire Risk Assessment with particularly reference to those significant defects noted at the time of the original assessment and to measure the amount of corrective actions taken plus an audit of the maintenance of existing preventive and protective measures. A comprehensive building inspection was not completed but a sample number of key fire safety elements were checked. Any new issues have also been highlighted As a result of this review the significant defects noted are: • That a number of issues raised on the original assessment and subsequent reviews have not been actioned. • A number of these means that the responsible person as defined in the Regulatory Reform (Fire Safety) Order 2005 could be in breech of that order. Neil Tilley 59 Castillon Road Catford London SE6 1QD 2 Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com
  4. 4. nt – fra 59 Castillon Road Catford London Level of Risk As a result of the Fire Risk Assessment review I would assess the residual risk to: • All staff as being medium. • The public as being medium. • The continuity of the business as moderate. All ratings would drop to low upon confirmation that the sprinkler system is fully operational and is being tested, serviced and maintained to its installation standard. These assessments are made on the assumption that all or the greater part of the recommendations will be implemented within the given timeframes. Where recommendations are not implemented it is suggested that the Fire Risk Assessment is noted as to the reasons for not taking any action or what alternative actions were taken instead. It is recommended that the Fire Risk Assessment is comprehensively reviewed every year. It will also require to be reviewed if: a) There are alterations to the building including any internal layout changes. b) Substantial changes to furniture and fittings. c) Changes to work activities or the way that you organise them, including the introduction of new equipment. d) The introduction, change of use or increase in the storage of hazardous materials. e) The failure of fire precautions e.g. fire detection systems and alarm system, life safety sprinklers systems or smoke ventilation systems. f) Significant changes to displays or quantities of stock or similar materials. g) Significant increase in the numbers of people present. h) The presence of people with some form of disability and who would require assistance to evacuate. i) If a fire or a “near-miss” incident occurs. Neil Tilley 59 Castillon Road Catford London SE6 1QD 2 Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com
  5. 5. nt – fra 59 Castillon Road Catford London Priority Rating Table Priority Ratings Description Urgent - Needs to be completed urgently as the hazard represents a high risk to all A occupants and represents a significant threat to the continuity of the business. Medium - The risk is less than that of “A” but still a risk to occupants and a threat to the B continuity of the business. Action is required in the short to medium term. C Low - Work that is desirable or work that would be part of a servicing regime. Date Priority Recommended Actions Comments Person Responsible Completed Ensure that there are procedures in place Vulnerable persons PEEP register policy 12/06/2009 that make provision for the evacuation of in place. All staff should be aware. A any disabled persons that doesn’t rely on Usually the Fire Warden is the BUDDY. fire service intervention Due to build fire lifts are DDA ready
  6. 6. nt – fra 59 Castillon Road Catford London Date Priority Recommended Actions Comments Person Responsible Completed Have a competent sprinkler system Maintenance logs are up to date. A full N TILLEY – Follow-up actions 12/06/2009 engineer carry out an audit on the sprinkler programme of works is in place under in green system to ensure that the recessed heads the current contract regime are correctly aligned to the ceiling levels, and that any painted caps have been replaced. All logs with Bill Neeves A Ensure that there is an integrity test carried out on all gas flood rooms. Offending core 1 stationery stores now Ensure that in all areas no goods are stored compliant within half a metre of the sprinkler heads. Replace the AFFF foam extinguisher inside The AFFF extinguisher is a 9 L. The 12/06/2009 the third floor kitchen with a wet chemical concern is weight. Chef assures his team A extinguisher are competent and the extinguisher is fit for purpose Neil Tilley 59 Castillon Road Catford London SE6 1QD Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com 2
  7. 7. nt – fra 59 Castillon Road Catford London Date Priority Recommended Actions Comments Person Responsible Completed Atrium Exit Doors: Change the door These glass doors are historically left 12/06/2009 hardware to allow for the doors to open in locked open for that very reason. the direction of escape Common practice A As the final exit doors are electronically This is the case alarmed/control it is important that these are tested regularly (monthly) to ensure there correct operation Have a competent person check all fires tba 12/06/2009 door to ensure they are fully compliant. B Fit an approved fire door hold open device to the kitchen area fire door that is persistently being wedged open. Retraining and advice to staff Ensure there is a suitable testing regime in PAT testing on a three year rolling plan. 12/06/2009 place for electrical equipment. Particular Home and external electricals are attention should be paid to the kitchen prohibited. Bespoke new work B equipment that are thermostatically equipment should be assessed by PME controlled such as deep fat fryers. Neil Tilley 59 Castillon Road Catford London SE6 1QD Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com 2
  8. 8. nt – fra 59 Castillon Road Catford London Date Priority Recommended Actions Comments Person Responsible Completed Check the smoke detector in core 3 9th Addressed 12/06/2009 floor photocopying area where the unit B dopes not appear to be sitting in its bracket. Ensure that within the back of house Advice given to staff 12/06/2009 area of the third floor kitchen that B escape routes should clearly identified and routes kept clear Check the smoke detector in core 3 Addressed 12/06/2009 9th floor photocopying area where B the unit does not appear to be sitting in its bracket. Service the CO2 extinguishers in the Costa On schedule. Staff spoken to. Compass 12/06/2009 coffee bars and instruct staff on there safe asked to join in on the Fire Officer B handling to prevent this being a continuous training problem. I would recommend that a periodic NT as competent person 31/03/2009 B (monthly) visual check is scheduled to be made of all extinguishers Neil Tilley 59 Castillon Road Catford London SE6 1QD Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com 2
  9. 9. nt – fra 59 Castillon Road Catford London Date Priority Recommended Actions Comments Person Responsible Completed Ensure all staff receive appropriate fire Company Policy sets the pace 12/06/2009 safety training as outlined within the Regulatory Reform (Fire Safety) Order 2005. B Ensure kitchen staff receive adequate fire Chef assures staff competent safety training including the practical use of fire extinguishers. Neil Tilley 59 Castillon Road Catford London SE6 1QD Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com 2
  10. 10. nt – fra 59 Castillon Road Catford London 2.2 REVIEW SUMMARY OF BUILDING DETAILS/OCCUPANCY PROFILE AND HISTORY Item Findings Comments The only significant changes have been to floor layouts and Building Details this principally means the removal of internal glass partitions. Staff occupancy numbers have been reduced Staff Occupancy . As per the previous FRA access to the building is strictly Public Use controlled. The buildings is in good condition and appears well Summary of maintained Building Observations History Since the previous FRA there have been no significant incidents Neil Tilley 59 Castillon Road Catford London SE6 1QD Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com 2
  11. 11. nt – fra 59 Castillon Road Catford London 2.3. REVIEW OF ANY OCCUPANTS AT SPECIAL RISK Item Findings Comments Sleeping No provision for sleeping on site Disabled/others who As per previous FRA there lacks formalised This lack is a management failing. A full plan is in place but may require procedures for the evacuation of disable persons is either mis-understood or not known. N Tilley to redress assistance to evacuate although the building has good provision for this in this balance the form of evacuation lifts. This procedure must be able to be carried out by staff and not rely on fire service intervention. Working in remote Given the fixed and active fire protection measures areas within the building along with access controls then working in remote areas is not a significant risk. Young persons There would normally be young persons employed Compliance is via N Tilley, M Dumbura, BU involved & HR within the building. Where this may occur such as for work experience then a separate and suitable risk assessment is carried out. Contractors (non- There are contractor controls in place by the employees) building management. Neil Tilley 59 Castillon Road Catford London SE6 1QD Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com 2
  12. 12. nt – fra 59 Castillon Road Catford London 2.4. REVIEW OF HAZARDS Item Findings Comments Control of Ignition Sources The site management team responsible for the 250 Ensure there is a suitable testing regime in place for Bishopsgate appear to take all reasonable steps to electrical equipment. Particular attention should be paid to ensure the control of ignition sources. the kitchen equipment that are thermostatically controlled such as deep fat fryers. An audit of electrical equipment noted that whilst some electrical had been subjected to recent testing this was not all inclusive. Particular attention should be paid to the kitchen equipment that are thermostatically controlled such as deep fat fryers. Control of Fuels The site management team appear to take all reasonable steps to control flammable materials within the building. Neil Tilley 59 Castillon Road Catford London SE6 1QD Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com 2
  13. 13. nt – fra 59 Castillon Road Catford London 2.5 REVIEW OF MAINTENANCE OF EXISTING MEASURES Item Findings Comments Fire-fighting Equipment There are fire extinguishers located through out Service the CO2 extinguishers in the Costa coffee bars and the floor areas. Recently installed extinguishers in instruct staff on there safe handling to prevent this being a the Costa coffee bars were found to have damaged continuous problem. anti-tamper tags and/or pins partly removed. These units require urgent servicing The Foam extinguisher is still in the kitchen. If this I would recommend that a periodic (monthly) visual check extinguisher was to be operated in and around the is scheduled to be made of all extinguishers deep fat fryers or other hot oil this could present a significant threat to the user or other staff and could spread the fire. The extinguisher should be replaced with a wet chemical extinguisher. Given the number of extinguishers missing anti- tamper tag and pins removed or partly removed I would recommend that a periodic (monthly) visual check is scheduled to be made of all extinguishers. Fire Suppression, Detection As per previous risk assessment concerns have Check the smoke detector in core 3 / 9th floor photocopying and Evacuation Alarms been expressed regarding the recessed sprinkler area where the unit dopes not appear to be sitting in its Systems heads. There was not evidence on hand to show bracket. the system has been checked and in fact in the kitchen area on the third floor a head was missing a cover-plate and the head was poorly aligned to the ceiling. It was not possible to determine that Neil Tilley 59 Castillon Road Catford London SE6 1QD Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com 2
  14. 14. nt – fra 59 Castillon Road Catford London 2.5 REVIEW OF MAINTENANCE OF EXISTING MEASURES Item Findings Comments this was a”drop-down” head. The site representative did inform me that a large number of the existing glass walls were to be removed, this should help with the both the location of the smoke detectors as well as the spray pattern o f the sprinkler heads. Within the photocopying area on the 9th floor core 3 the existing smoke detector is not sitting correctly in its bracket As per previous fire risk assessment goods are still being stored within 0.5m of sprinkler heads. (L5) Means of Escape At the time of the review all exits from the floors Atrium Exit Doors: Change the door hardware to allow for were found to be in good order. Again my concern the doors to open in the direction of escape is that there are a number of doors leading to exits which have key locks. Again I reiterate that any exit door (including doors access the exit route) should As the final exit doors are electronically alarmed/control it be able to be opened without the use of a key. is important that these are tested regularly (monthly) to With proposed works being planed on some floors ensure there correct operation the design should be such not to restrict access to These door locks definitely have no key available. the exit routes. In some case access ways are less than 800mm. Neil Tilley 59 Castillon Road Catford London SE6 1QD Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com 2
  15. 15. nt – fra 59 Castillon Road Catford London 2.5 REVIEW OF MAINTENANCE OF EXISTING MEASURES Item Findings Comments The area at the rear of the main client kitchens was again found to have a trolleys and other equipment blocking the exit ways Within the atrium the exit doors, which would be the escape route for large numbers of people open inwards. I believe it would be a simple operation to change these to double swung doors therefore allowing the doors to open in the direction of the escape route. As the final exit doors are electronically alarmed/control it is important that these are tested regularly (monthly) to ensure there correct operation. This could be done by security officer after hours and during regular building checks Fire Separation As per the previous fire risk assessment some key N Tilley has suitable ROSPA signage and is to reiterate fire doors were found to be wedged open. instruction Signage Signage is as found on previous FRAs. Emergency Escape Lighting The emergency lighting appears to be adequate throughout, although this was based on a visual Neil Tilley 59 Castillon Road Catford London SE6 1QD Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com 2
  16. 16. nt – fra 59 Castillon Road Catford London 2.5 REVIEW OF MAINTENANCE OF EXISTING MEASURES Item Findings Comments inspection at the time of the visit and no test was carried out on the luminance level or the verification of compliance with British Standards. Housekeeping At the time of the review apart from the client kitchen area, housekeeping was better Equipment/Information As per the Fire Risk assessment. Provided for Fire Brigade Limited information is held for Fire-fighters but there is security on site 24/7 Records Records showing the maintenance of all safety systems were limited Co-operation and Co- This is basically a single occupied building but a ordination number of the services are contracted out Neil Tilley 59 Castillon Road Catford London SE6 1QD Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com 2
  17. 17. nt – fra 59 Castillon Road Catford London 2.5 REVIEW OF MAINTENANCE OF EXISTING MEASURES Item Findings Comments Emergency Planning There is a basic emergency plan in place but no Formal plans for DDA compliance is not visible. N Tilley to formal arrangements for the evacuation of any address this 12/06/2009 disabled persons. Whilst the building has good safety features a formalized plan is need to ensure the safe evacuation of all persons without fire service intervention.. This may require the assistance of the security staff Staff Training Key staff continue to be trained but general staff Ensure all staff receive appropriate fire safety training as training appears to be limited. outlined within the Regulatory Reform (Fire Safety) Order 2005. It should also be noted that as the operation of the kitchen is outsourced it is important that these Ensure kitchen staff receive adequate fire safety training staff members receive adequate fire safety training including the practical use of fire extinguishers. including the practical use of fire extinguishers. Neil Tilley 59 Castillon Road Catford London SE6 1QD Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com 2
  18. 18. nt – fra 59 Castillon Road Catford London 3. OTHER OBERSERVATIONS Records Records should be kept to demonstrate compliance with Fire Safety law particularly records showing the maintenance of all fire-protection equipment and training. I suggest that a Fire Safety log book be introduced and within this should be: a) A copy of the FRA. b) A copy of the emergency plan plus identification of key staff and their roles. c) Records showing the maintenance of all fire safety systems within the building. d) Details of staff training. e) Incident reposts showing details of any fire, false alarms or near miss incidents. It is recommended that within the Fire Safety log book is kept a line drawing covering each floor detailing general fire precautions measures for that floor. This could include:- • Fire Warden Evacuation zones. • Break glass call points. • Emergency lighting units. • Fire extinguishers (including types). • Emergency exits. • Fire doors with self closures. • Fire resistant constructions such as protected escape routes.
  19. 19. nt – fra 59 Castillon Road Catford London 9) Photo Library: Sprinkler head with the kitchen area ceiling. Not the large build up of dust and other material on the head. The head is also not centred on the ceiling hole. There are some obvious electrical faults. Overloaded adaptors, multiple extension ganging. Obstructions to fire corridor. Neil Tilley 59 Castillon Road Catford London SE6 1QD 2 Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com
  20. 20. nt – fra 59 Castillon Road Catford London Neil Tilley 59 Castillon Road Catford London SE6 1QD 2 Tel: 020 8698 0181 Mob: 07748 336 902 tilley.neil@btinternet.com

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