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Collaboration to Clarify the Costs of Curation

This slide deck is an annotated version of the Action Session summary I gave on
the last day of the ANADP II conference .... (with an extra 2 slides to feature some
results of a ranking exercise we did during the session)
The Action Sessions - 4C Case Studies and Quantitative Data

Our goal was to try and get commentary and verification on some 4C
concepts and objectives and then to crowdsource some data and actively
collaborate with participants ...
We did some exercises and collected data
We set out some objectives and checked some assumptions
We heard new stakeholder perspectives
Collaboration to Clarify the Costs of Curation

We asked people to think about ....

Exercise 1
A journey that you are familiar with ...
Start
1
2
3
We said make a list of ....

What strikes you about your journey?
Digital Curation is a journey not a place ...

4

5
End
Collaboration to Clarify the Costs of Curation

Exercise 1

What strikes you about your
journey?

A journey that you are familiar with ...
Home

Start
1

Junction to decide which route – depends on traffic

2

Narrow section on lane with oncoming traffic

3

Zig-zag – oncoming lorries

This was one example of what
people came up with ....

4

Petrol station

5

Car park (taffic)
“My spot” to drop (School)

Digital Curation is a journey not a place ...

End
Collaboration to Clarify the Costs of Curation

Exercise 2

Then we got them to think about what this journey cost
and what the cost components were ....

In relation to your activity ... what are the associated cost categories?

v
Collaboration to Clarify the Costs of Curation

Exercise 3

Then we asked them to apply this approach to the
journey a digital asset makes through time ....

How might you describe the sequencing of a digital asset in your organisation?
Start
1
2
3
4

5
End
Collaboration to Clarify the Costs of Curation

Exercise 4
In relation to your digital asset ... what are the associated cost categories?

v
Collaboration to Clarify the Costs of Curation

Exercise 4

This is an example of how one of the participants broke
down the cost categories of managing assets over time ...

In relation to your digital asset ... what are the associated cost categories?
Capital investment
for physical
infrastructure

Capital investment
for e-infrastructure

v

Operating costs e-infra
inc. staff to talk to
physical infra people

Small marginal cost of
each dataset (media
etc.)

Operating costs
physical inc. staff to
run instruments &
work with visitors

Software
development for data
analysis &
maintenance

Visiting scientists
time

Consultation with users
to plan future
developments and keep
service relevant
Exercise 5 - Indirect Economic Determinants
To what extent would your organisation regard the following 15 outcomes as an investment priority?

IED

High

Medium

Low

Notes

Authenticity

Benefit
Efficiency
Impact
Innovation

Interoperability
Quality
Reputation
Risk
Sensitivity
Skills
Sustainability
Transparency
Trustworthiness
Value

We asked them to prioritise what the 4C project is calling
the indirect economic determinants of digital curation ...
Collaboration to Clarify the Costs of Curation

17 forms were returned at the end of the session and the ranked results are below ...
Sensitivity
Innovation
Skills
Transparency
Interoperability
Authenticity
Quality
Benefit
Efficiency
Impact
Reputation
Sustainability
Risk
Trustworthiness
Value
0

5

10

15

20

25

30

35

40
Collaboration to Clarify the Costs of Curation

Which loosely correlates in places with an earlier iteration of the exercise carried out
with a completely different group 2 months earlier ...
Innovation

‘Flexibility’ and
‘Confidentiality’ have been
replaced in the later exercise
by ‘Skills’ and ‘Quality’

Authenticty
Impact
Sensitivity
Flexibility
Interoperability
Confidentiality
Reputation
Transparency
Value
Efficiency
Benefits
Sustainability
Trustworthiness
Risk
0

5

10

15

20

25

30

35

40
Collaboration to Clarify the Costs of Curation

The main points to come out in discussion were as follows ...
Discussion ....









To what extent can digital curation adopt the approach where we benchmark
against an ‘industry standard’ (e.g. insurance comparison sites)
Larger organisations don’t need a Curation Costs Exchange – the value of it will
be for smaller organisations who need to understand cost structures for
planning their budgets
OpenAIRE is doing a costs/benefits analysis of running an institutional
repository
4C should explain terminology and let people combine their cost structures
themselves
We need a very concise way of bringing out the benefits of investing into
digital curation. The costs should always be linked to the benefits. Focusing on
the return on investment is vital
We need to acknowledge that calculating the cost of curation is a significant
cost in itself
Data usage (web stats etc. any quantitative figures for data use are very
important)

We now need to analyse the cost categories that people defined on their sheets ...
THANKYOU and please continue to help us with this work www.4Cproject.eu

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ANADP II Conference 4C Project Action Session Summary

  • 1. Collaboration to Clarify the Costs of Curation This slide deck is an annotated version of the Action Session summary I gave on the last day of the ANADP II conference .... (with an extra 2 slides to feature some results of a ranking exercise we did during the session) The Action Sessions - 4C Case Studies and Quantitative Data Our goal was to try and get commentary and verification on some 4C concepts and objectives and then to crowdsource some data and actively collaborate with participants ... We did some exercises and collected data We set out some objectives and checked some assumptions We heard new stakeholder perspectives
  • 2. Collaboration to Clarify the Costs of Curation We asked people to think about .... Exercise 1 A journey that you are familiar with ... Start 1 2 3 We said make a list of .... What strikes you about your journey? Digital Curation is a journey not a place ... 4 5 End
  • 3. Collaboration to Clarify the Costs of Curation Exercise 1 What strikes you about your journey? A journey that you are familiar with ... Home Start 1 Junction to decide which route – depends on traffic 2 Narrow section on lane with oncoming traffic 3 Zig-zag – oncoming lorries This was one example of what people came up with .... 4 Petrol station 5 Car park (taffic) “My spot” to drop (School) Digital Curation is a journey not a place ... End
  • 4. Collaboration to Clarify the Costs of Curation Exercise 2 Then we got them to think about what this journey cost and what the cost components were .... In relation to your activity ... what are the associated cost categories? v
  • 5. Collaboration to Clarify the Costs of Curation Exercise 3 Then we asked them to apply this approach to the journey a digital asset makes through time .... How might you describe the sequencing of a digital asset in your organisation? Start 1 2 3 4 5 End
  • 6. Collaboration to Clarify the Costs of Curation Exercise 4 In relation to your digital asset ... what are the associated cost categories? v
  • 7. Collaboration to Clarify the Costs of Curation Exercise 4 This is an example of how one of the participants broke down the cost categories of managing assets over time ... In relation to your digital asset ... what are the associated cost categories? Capital investment for physical infrastructure Capital investment for e-infrastructure v Operating costs e-infra inc. staff to talk to physical infra people Small marginal cost of each dataset (media etc.) Operating costs physical inc. staff to run instruments & work with visitors Software development for data analysis & maintenance Visiting scientists time Consultation with users to plan future developments and keep service relevant
  • 8. Exercise 5 - Indirect Economic Determinants To what extent would your organisation regard the following 15 outcomes as an investment priority? IED High Medium Low Notes Authenticity Benefit Efficiency Impact Innovation Interoperability Quality Reputation Risk Sensitivity Skills Sustainability Transparency Trustworthiness Value We asked them to prioritise what the 4C project is calling the indirect economic determinants of digital curation ...
  • 9. Collaboration to Clarify the Costs of Curation 17 forms were returned at the end of the session and the ranked results are below ... Sensitivity Innovation Skills Transparency Interoperability Authenticity Quality Benefit Efficiency Impact Reputation Sustainability Risk Trustworthiness Value 0 5 10 15 20 25 30 35 40
  • 10. Collaboration to Clarify the Costs of Curation Which loosely correlates in places with an earlier iteration of the exercise carried out with a completely different group 2 months earlier ... Innovation ‘Flexibility’ and ‘Confidentiality’ have been replaced in the later exercise by ‘Skills’ and ‘Quality’ Authenticty Impact Sensitivity Flexibility Interoperability Confidentiality Reputation Transparency Value Efficiency Benefits Sustainability Trustworthiness Risk 0 5 10 15 20 25 30 35 40
  • 11. Collaboration to Clarify the Costs of Curation The main points to come out in discussion were as follows ... Discussion ....        To what extent can digital curation adopt the approach where we benchmark against an ‘industry standard’ (e.g. insurance comparison sites) Larger organisations don’t need a Curation Costs Exchange – the value of it will be for smaller organisations who need to understand cost structures for planning their budgets OpenAIRE is doing a costs/benefits analysis of running an institutional repository 4C should explain terminology and let people combine their cost structures themselves We need a very concise way of bringing out the benefits of investing into digital curation. The costs should always be linked to the benefits. Focusing on the return on investment is vital We need to acknowledge that calculating the cost of curation is a significant cost in itself Data usage (web stats etc. any quantitative figures for data use are very important) We now need to analyse the cost categories that people defined on their sheets ... THANKYOU and please continue to help us with this work www.4Cproject.eu