How tony robbins plans his week (my 5 step process + free worksheet download) live your legend
How Tony Robbins Plans His Week (My 5-StepProcess + free worksheet download)By Scott | April 24, 2012 | Follow me on Twitter Me gusta 76 “There is no excuse for not preparing for something that is inside your control.” - AnonymousUpdate: After being asked more times than I can count, today I’m sharing my Full Weekly Planning ProcessI’ve done religiously for the past 5 years (which I learned from Tony Robbins).This article is meant to be a reference piece. I’ve also included a free Weekly Planning Worksheet downloadat the bottom, to make sure this stuff is super easy for you to actually do.*If reading this in email, you must click here to read it online, to get access to the worksheet.Oh, and keep an eye out next Monday – I’m sharing my favorite tool for finding and deciding on a passion-
based career!For now let’s get into the fun…“I don’t have enough time.”Think about that statement for a second. How often do you say it? How many times a week or even each day?There is no bigger killer of dreams than those five words.But have you ever noticed that the busiest and most accomplished people never seem to say them?The CEO always has time for that last minute event. Warren Buffett has a nearly clear calendar. Tony Robbinsconnects and speaks with tens of thousands of people a year, all over the world, and still manages to launch newventures non-stop. Or even my biggest mentors, who get 100x more requests for their time than I do, alwaysseem to be free for a last minute call or lunch.The list goes on.But what set’s them apart?They have a strategy. Most of us do not.There’s only one real reason why the big-time successful people seem to get so many of the important thingsdone – and still have time left over (aside from working out, which we covered in our Richard Branson articlelast month). It’s not because they were born with something special or only sleep 3 hours a night.Stop telling yourself they’re special, because they’re not.They simply have found a strategy that works. And they execute on it continuously.Most people go into the week with little idea of how they see their days unfolding. They have a jumbled list oftasks at best.It’s no wonder why much of the world spins their tires on email, Facebook, Twitter and petty tasks andrequests, complaining about hating their work and dreaming of a new career, while the Living Legends changethe world.Doing work you love is not easy. In fact it’s damn hard. Without a process for doing what matters, on a dailyand hourly basis, the odds will kill you.The good news is with the right process it’s very possible. Last year I developed Live Off Your Passion to helpyou create a passionate career. What I didn’t realize is that many of us still don’t think we have the time to give itthe attention it deserves.You can do magnitudes more (of what matters) than you realize.
But you need a process that gets results.Nearly every day I get people asking me what my weekly planning process is. So today I wanted to share it withyou.But I certainly did not invent it (I find very little logic in starting from scratch these days – I prefer to build off ofwhat already works).About five years ago I started working with a long-time Tony Robbins coach (likely the best business/lifedecision I’ve made). They’ve worked together for nearly two decades (like from before most people knew whoTony was). During one of our first sessions she shared Tony’s (and her) weekly planning process.Whether you like the guy or not, between the 4 million+ people he’s touched in over 100 countries, the best-selling books and the dozens of businesses he’s created, Tony Robbins has a process that works, and it’sallowed him to help more people than most could dream of. I am one them.It literally changed the game for me.It’s allowed me to launch serious projects in a matter of weeks and months (like Live Your Legend, Live OffYour Passion and the Should I Quit Test – all while running my investment business). Without this process eachof those could have easily taken a year or more.I’ve used it religiously every week for the past five years (except when out exploring or vacationing).Below is the process I go through every Monday morning – I’ve made a couple modifications to Tony’s over theyears .The simple purpose is to connect your dreams, outcomes, and desires to the actions you take on a daily andweekly basis.This goes hand-in-hand with my Goal Setting and Action Workbook.Remember, there’s a free workbook download of the full process at the bottom of this article for you to actuallyfill out each week (if you’re reading this in email, you’ll need to click here to read the full version online to get theworkbook).Enjoy!
Tony Robbins’ (and my) 5-Step Weekly Planning Process:Note: the process is usually 5 steps, but I made it into 8 for explanation purposes…1. Make Time – Establish a RitualThe days of diving into Monday morning totally unprepared are over. Reserve a minimum of an hour (maybe1.5 or 2) each week for the below process. At first this is as couter-intuitive as working out – but no matterhow crazy your schedule is, you will be more effective, confident and calm, if you take time before you jump intothe storm. Look at your schedule and decide when is your best time at the start of each week. Ideally this is thesame time every week so we can establish a ritual. For me it’s usually from 8-9:30 on Monday morning.Sometimes it’s Sunday.Just be sure you do it before you start any of your weekly tasks, and especially before you check email! If thismeans spending an hour Sunday night then so be it.Make it something you look forward to. Put on your favorite relaxing music (mine is usually classical orsomething meditative). Pour a cup of your favorite tea or coffee. Shut off the Internet. Get away from the world.Do This: Write down your planning time and schedule it.2. Connect and Visualize the Big PictureTime recommended: 2-5 minutesTake a few deep breaths. Then take some time to look at your big lifetime goals and dreams. What do you wantto be remembered for? What do you want your life to be about for the next 3-10 years? Look back over yourlifetime goals and Areas of Attention from the Goal Setting and Action Workbook process. Starting with the bigpicture allows us to keep our focus on what really matters (i.e. building a loving family vs. worrying about payingyour cable bill).Do This: We’ll get to the little tasks later but for now just visualize, feel and connect with the biggestthings you want to be a part of your life. 8o need to write anything down.
3. Celebrate Last WeekTime recommended: 5-10 minutesThis is the most important step of all – I absolutely love it. Write down everything from the past week that you’reproud of. Anything and everything positive goes – having a record sales week, getting a rewarding thank you,having a hot date or sticking to your workout. A marathon or walking around the block – it’s all sacred.We rarely take the time to appreciate the things we’ve accomplished, big and small, before diving intowhat’s next. This leaves us with a constant feeling of dissatisfaction. I guarantee there are things you did lastweek that you can be proud of. Recognize them. Bask in them. Celebrate it all. That pride turns into confidenceand that confidence snowballs into the week to come.A couple of mine from last week include: Being a guest expert for Jonathan Fields’ Good Life Project,making fun plans for my wife’s birthday, having time to spend Friday and Saturday in the sun with close friends,being a part of Simon Sinek’s latest project (more on that soon), sorting out a new healthcare plan and doingan awesome webinar with Corbett Barr. Seriously, anything goes.Do This: List at least 10 things – but feel free to write down as many more as come to mind. You’lloften find that once you start, it’s hard to stop. Perfect. This will put you in an unbelievably powerfulstate for tackling what’s to come. Have fun with it.4. Write Down Major LessonsTime recommended: 2-5 minutesWe learn new things every day. But an education is worthless if you don’t make the lessons a part of your life.Write down any key learnings from the past week: major lessons, meaningful quotes and things that inspire you. Ialso keep a list of “dream connections”, which I’ll get to more in the Connect with Anyone course, but this isbasically a list of people I’d love to connect with and my progress in making it happen.A big lesson for me last week was: Digital communication is great for trading information but terrible foremotional discussions – leave those for phone or in person. Simon Sinek made this point on our call and it reallystuck, so I took note.Do This: Look back through your notes and ideas from last week and list all the lessons that come tomind. Give them a chance to become a part of your life.5. Analyze What Didn’t HappenTime recommended: 2-5 minutesNothing ever goes exactly according to plan. Look back on the important things you wanted to accomplish lastweek. What didn’t happen? Be totally honest with yourself. List them out. Only list the things that actuallymattered. For each one, write down why it didn’t happen. Was it for a good reason (i.e. other more importantthings happened), or was it for a bad reason (i.e. you got sucked into checking emails for 9 hours straight)?What could you have done to avoid this? How will you improve it going forward?
For me, one of my misses last week was: I didn’t complete the outline for my Connect with Anyone course,but it was because creating content related to last week’s webinar was more important at the time.Do This: Be honest with yourself and list the big things that didn’t happen and what you can improvefor next time.6. Clarify and Commit to Your Biggest OutcomesTime recommended: 5-10 minutesNow that we’ve properly reflected on last week, it’s time to dive into what’s to come. I like to start by quicklyreviewing my mission/purpose, values and strengths, to get in the right place (I keep a list of all these on a couplesheets of paper). Now look at each major area in your life and the related goals (in the Goal Setting and Actionworkbook, we call these Areas of Attention).Decide on on a maximum of 6-7 outcomes you want to accomplish related to the various areas in your life. Thiscould be creating a personal budget, cooking a healthy meal or having a great meeting with a mentor. You get todecide. Just be sure they get you closer to your yearly goals. That’s the key. So “checking Facebook” would notcount.One of my big outcomes for this week is: writing this article and the free workbook to go with it (you candownload that at the bottom).Do This: Pick a total of 6-7 outcomes max and spread them throughout the week.7. Schedule EverythingTime recommended: 5-15 minutesThis is the missing link for many. Everything you do takes up time in your day. Yet most of us create lists of taskswith no concept of how long they’ll take. In fact I bet if you took your current task list and wrote down how longeach item would actually take, you’d find you need about 20 hours for today’s tasks. Ever feel like you never geteverything done in a day? This is why. We drastically underestimate how long things take. Since everythingtakes time to do, we need to assign actual time to the things that matter most to us.Look at your 6-7 weekly outcomes and decide what core tasks will need to happen to accomplish these. Nowspread these out throughout the week. Most people can’t accomplish more than 1-3 meaningful things in a day,
so that’s your limit. Pick 1-3 “most important tasks” (MIT’s) as my buddy Leo likes to call them, and schedulethem throughout the week. Keep in mind any meetings you have or calls you need to make.Now actually reseve the time on your calendar. I mean actually book a meeting with yourself on an actualcalendar. You should see my Apple iCal – it looks like someone spilled a pack of skittles on it with all the self-appointments for each big task related to my Areas of Attention. If I need to do something important, it gets aplace on my calendar. Period.Do This: If you want it to get done, you have to schedule it. Schedule 1-3 important tasks for eachweekday. If you don’t have a calendar yet, then get one. I love iCal because it syncs with my iPhone and isvisually really fun.Here’s a taste of what my calendar looks like most weeks…8. Fill in the Gaps and HousekeepingTime recommended: 5-10 minutesMost of us fill our days with the little tasks – the ones that are easy to do, but also that don’t end up getting usany closer to our goals. These need to get done, but not at the expense of the things that help us accomplish whatactually matters. Once you’ve scheduled your outcomes and MIT’s, now is where you get to fill in anything else.Do This: Look at what’s left on your to do list. 8ow look at your calendar and see when you could fitthe little things in. Schedule these as well. By the end of this process you shouldn’t have any stray to-do listsor tasks.And also, since nothing happens without help, I like to take a minute or two and think about two questions in thecontext of my week:
1. Who can I help this week? 2. Who could help me accomplish what I have planned for the week?Write down 1-3 people for each.And as final housekeeping I like to review my expenses from the last seven days – I use Mint.com so this usuallytakes about 3 minutes to categorize and see if everything looks right. If I put it off until the end of the month, thisstuff turns into more of of a mental monster than it needs to be. A few minutes goes a long way.*A small note on how I track To-Do’s: I use the to-do list program called Things, which has seriously been alifesaver. I have a version on my MacBook Air, my iPhone and my iPad (yes, I’m part of the cult). They all synctogether. I’m able to categorize to-do’s into various projects, easily search them, drag to my calendar, assigndates and keep everything sorted. As soon as I think of an idea throughout the week, I immediately write it down– so I don’t forget it, and so that I don’t have to worry about forgetting it. Don’t estimate how mentally freeing itis to get ideas onto paper. I must have 100 project or lists tracked in Things. Only 5 or 10 are active at once, buteverything is recorded in there.If you don’t have a way to easily keep track of ideas and to-do’s, get one. Things is an excellentoption.How to not fail at weekly planning – a few tips:So there you have it – the most powerful hour I spend each week.Once you get a handle on the process, it’s a lot simpler than it looks. But there are a few things that seem to trippeople up. Keep these in mind… 1. Everything takes longer than we think. If you think it’s going to take an hour to write an article, then schedule an hour and a half. Worst case you’ll end up having free time. 2. Leave windows of “buffer time”. Do not fill in every second of every day. Unexpected things will always come up. Don’t let them snowplow your week. Give yourself time to take care of last-minute stuff that matters, and to be spontaneous with things. 3. Know you won’t get it all done. Even with great planning, it seems like we tend to be over ambitions (at least I am ). Be ok with leaving a little for next week. It gives you something to look forward to anyway. 4. Schedule the most important things early in the week. Given the above, front-weight your most important tasks so that no matter what comes up, at least a few of them will get done.Everyone has enough time.There is a reason why the people who get the most done, tend to continue to be able to do more and more ofwhat matters.Many of them also tend to love the work they do.None of this is a coincidence.
They traded excuses for a proces that get’s results.Whether you use this process or any other – please just use something.There is no excuse for showing up underprepared.If it’s in your control, then it’s time to start controlling it.Trust me, you have enough time to do the things that matter.We all do.The only question left is how are you going to spend it?-Scott